Mail Coordinator Jobs (NOW HIRING)

At High Companies, “Always give good measure” is more than a motto — it’s the principle that drives everything we do.

Since 1931, we’ve built our reputation on delivering more than expected: more quality, more integrity, and more care. Headquartered in Lancaster, Pennsylvania, High is one of Central PA’s largest employers and home to a diverse family of industry-leading businesses.

From construction and real estate to manufacturing and beyond, we’re united by a shared commitment to innovation, environmental stewardship, and community impact. Our people-first culture empowers every coworker to grow, serve, and lead with purpose.

Looking for more than just a job? Join High Companies — where values guide us, people thrive, and every role has purpose.

In support of that mission, The Full-Time Front Desk Coordinator serves as the first point of contact for visitors and callers, ensuring a professional, welcoming environment and providing comprehensive administrative support to the Office Services Department. The role performs as front desk receptionist in the High Corporate Office Building, promoting a professional and cordial image in attitude and appearance while greeting visitors to the Corporate Office. Complete duties relative to the daily operation of the Office Services Department, dealing primarily with customer service, administrative duties, and other functions. 

This position is based at the Corporate Office in Lancaster, PA (1853 William Penn Way, Lancaster, PA 17601).

This is a full-time, on-site position working Monday–Friday from 7:30 AM to 2:00 PM. Eligible for benefits! *MUST BE AVAILABLE TO WORK THIS SCHEDULE* 

Starting Rate: $17.25/hr *Potential for increase is based on experience

Experience, Training, and/or Education Required: 

• High school diploma or GED
• Valid Driver's License
• Experience in telephone operation and administrative functions
• Experience in customer service
• Excellent organizational and multitasking abilities
• Strong verbal and written communication skills
• Ability to handle confidential information with discretion
• Friendly, approachable, and professional demeanor 

Preferred Qualifications: 

• Previous experience in office environment
• Knowledge of Microsoft office
• Knowledge of MRI MYCOI preferred but willing to train

Essential Job Functions:

• Deliver exceptional customer service to all visitors, callers, and coworkers, maintaining a positive and professional demeanor at all times.
• Function as the receptionist in a highly professional corporate office setting.
  • Answer and direct phone calls to coworkers.
  • Greet visitors and inform coworkers of their arrival.
  • Maintain building safety by observing protocols and by screening visitors appropriately.
• Due to the nature of the position, punctuality is essential.
• Be knowledgeable of corporate office personnel and their location within the building. Stay current on new hires, terminations, moves within the company, etc., and have a general understanding of coworkers' job functions to appropriately direct calls and inquiries.
• Become familiar with Executive Offices at Greenfield tenants - names and companies - to provide guests with prompt and professional assistance. Call ahead to the EOG receptionist to announce arrival of the guest and direct the visitor to the appropriate area. Ensure an up-to-date tenant list - as provided by EOG coworkers - is available for reference at all times.
• Obtain front desk coverage during scheduled and unscheduled absences (vacation, sick days, etc.) by contacting coworkers who provide this service.
• Receive and sign for packages and inform the appropriate individuals that they are available for pickup.
• Update the company-wide phone directory, coordinating with Telecommunication Technicians and designated coworkers at the various company locations. Print and distribute the directory on a quarterly basis or as needed.
• Support SBUs and SRUs with projects, including mailings (labeling envelopes or cards, inserting contents into envelopes, etc.), and other projects as approved by the Office Services Supervisor.
• Initiate service calls for equipment in the Corporate Office, including the ice machine, shredder, and other miscellaneous equipment. Provide follow-up, if necessary.
• Coordinate with the Corporate Office cleaning service for cleaning projects and/or problem areas. Consult with the HO Director of Executive Operations and Corporate Affairs for any special services that may incur additional cost (detailing, carpet cleaning, etc.).
• Provide back-up for the Mail Coordinator, as needed, and includes driving the company mail van to various locations in the Greenfield area, sorting mail, operating postage equipment to process USPS mail, delivering packages within the Corporate Office, etc.
• Assist the Graphics Department with projects as requested. This may include hand-folding, laminating, and other finishing operations that may be reasonably completed at the front desk. Prepare coworker service anniversary letters.
• Update the Job Procedure Manual, ensuring that those who fill in at the front desk have accurate, detailed, and easy-to-use information from which to work.
• Check the development center and lunchroom on a regular basis to maintain organization and tidiness.
• Monitor the stock of food and supplies in the lunchroom area and report any equipment issues to Canteen.
• Cover the maintenance request line, on an as-needed basis, and enter in maintenance requests.
• Help maintain the MY COI database, including, but not limited to, registering new vendors, updating/correcting vendor information, and organizing hard copies of insurance certificates. Support the insurance renewal process.
• Work collaboratively with the designated job-share partner to ensure seamless coverage and consistent performance of shared responsibilities. Maintain open and ongoing communication to coordinate tasks and share updates.
• Promote the interests and favorable image of the High Companies. Support and sustain the values of the High Philosophy.
• Perform special assignments as directed.

Working for The High Companies:

At High Companies co-workers always come first. This belief is as strong today as it was when The High Companies was founded over 90 years ago!

• Excellent benefits including medical, dental and vision available for full-time coworkers. Vacation is offered to regular full-time coworkers and is earned annually on your anniversary date. You may carry over a portion of your hours into the next anniversary year.
• 401(k) Retirement Plan with a company match up to 6%. 
• Access to the Healthy Rewards program as well as the High Health & Wellness Center.
• Tuition Assistance with 100 percent reimbursement for approved courses and degree programs that are job-related and approved in advance by your supervisor.
  Employee Assistance Program provides professional, confidential assistance for any type of personal issue you or your eligible dependents are experiencing.
• High Family Foundation Scholarship is awarded annually to the children of High co-workers working at least 1,000 hours per year and employed for at least two years.
  Recipients are awarded $5,000 for each year they are enrolled in a two- or four-year accredited degree program.
• Good Measure Award is presented periodically to an individual or team from each of the High companies who exemplify The High Philosophy and who has gone above and beyond normal job responsibilities to provide "Good Measure."