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Mail Associate Jobs in Virginia (NOW HIRING)

SPS-North America

Client Service Associate

Arlington, VA · On-site

$16.75 - $23/hr

Client Services Associate Reports To: The Client Services Associate will report to the Client ... This role spans multiple functions, including mail and package handling, print and copy services ...

CTG, Inc.

Document Scanning Associate

Richmond, VA

$19.57/hr

CTG is seeking to fill a Document Scanning Associate opening for our client in Richmond, VA in ... Mail/Shipping Responsibilities: * Receive, sort, and process mail documents, packages, and supplies.

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Mail Associate information

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$11

$17

$21

How much do mail associate jobs pay per hour?

As of Jun 1, 2026, the average hourly pay for mail associate in Virginia is $17.36, according to ZipRecruiter salary data. Most workers in this role earn between $15.24 and $18.12 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as a Mail Associate, and why are they important?

To thrive as a Mail Associate, you need attention to detail, organizational skills, and a high school diploma or equivalent. Familiarity with mailroom equipment, postage meters, and tracking systems is typically required. Reliability, time management, and strong communication are valuable soft skills in this role. These skills ensure accurate mail handling, timely delivery, and smooth operations within an organization.

What are some common challenges Mail Associates face, and how can they effectively manage them?

Mail Associates often encounter challenges such as handling high volumes of mail under tight deadlines, ensuring accuracy in sorting and delivery, and adapting to changes in shipping procedures or technology. Staying organized, double-checking addresses, and maintaining clear communication with team members can help overcome these issues. Additionally, being proactive in learning new mailroom systems and safety protocols can make daily tasks more efficient and reduce errors.

What are Mail Associates?

Mail Associates are professionals responsible for handling the receipt, sorting, distribution, and dispatching of mail and packages within an organization or mailroom. Their duties often include organizing incoming and outgoing mail, operating mailroom equipment, maintaining records, and ensuring timely delivery to the correct recipients. Mail Associates play a crucial role in ensuring efficient communication and document flow within a business or institution. They may also assist with shipping logistics and interact with courier services as needed.

What is the difference between Mail Associate vs Mail Clerk?

AspectMail AssociateMail Clerk
Required CredentialsHigh school diploma; on-the-job trainingHigh school diploma; on-the-job training
Work EnvironmentPost offices, distribution centers, corporate mailroomsPost offices, shipping facilities, corporate mailrooms
Employer & Industry UsageCommonly used in postal services and large organizationsUsed in postal services, government agencies, and private companies
Job ResponsibilitiesSorting, distributing, and handling mail; customer serviceSorting, processing, and managing incoming/outgoing mail

The main difference between a Mail Associate and a Mail Clerk lies in their job titles used by employers and slight variations in responsibilities. Both roles involve handling mail, but 'Mail Associate' is often used in corporate or distribution settings, while 'Mail Clerk' is more common in postal or government environments. Both positions typically require similar credentials and work environments.

What are the most commonly searched types of Mail jobs in Virginia? The most popular types of Mail jobs in Virginia are:
What are popular job titles related to Mail Associate jobs in Virginia? For Mail Associate jobs in Virginia, the most frequently searched job titles are:
What job categories do people searching Mail Associate jobs in Virginia look for? The top searched job categories for Mail Associate jobs in Virginia are:
What cities in Virginia are hiring for Mail Associate jobs? Cities in Virginia with the most Mail Associate job openings:
Mail Associate jobs near you
Infographic showing various Mail Associate job openings in Virginia as of May 2026, with employment types broken down into 92% Full Time, 5% Part Time, 1% Temporary, and 2% Contract. Highlights an 95% Physical, 1% Hybrid, and 4% Remote job distribution, with an average salary of $36,113 per year, or $17.4 per hour.
Office Services Associate Floater

Office Services Associate Floater

The Millennium Group (TMG)

Richmond, VA

$14.75 - $18.50/hr

Full-time

Posted 28 days ago

The Millennium Group rating

6.7

Company rating: 6.7 out of 10

Based on 6 frontline employees who took The Breakroom Quiz

249th of 425 rated business services

Job description

Now is a great time to join our growing company! The Millennium Group (TMG) is an award-winning business process outsourcing firm focused on print, mail, document scanning, reception, and related office support services for Fortune 500 companies, professional service firms, and institutions of higher education. TMG is looking for highly motivated, enthusiastic team players interested in a career rather than just a job. With a team of over 1,500 nationwide associates, TMG is seeking an individual who can uniquely contribute to our 30+ years of success in the industry.

Responsibilities:

  • Handle all materials received in the Mail Center (receive, review, receipt, document, process, prepare, identify, separate, deliver, transport, etc.).
  • Perform task for digital mail. (scan mail, save as pdf file, email the saved file to the recipient, follow up for instructions, monitor retention of original documents.)
  • Deliver, pickup, and transport materials within, between, to, and from various departments.
  • Deliver office supplies and copy paper.
  • Inspect deliveries for suspicious or threatening items.
  • Operate company vehicle to transport items.
  • Answer calls and provide customer service.
  • Pickup outbound boxes and packages from internal customer locations.
  • Ability to sort items into categories according to established methods.
  • Prepare items for processing, shipment or transportation.
  • Enter activity data in logs, maintain records.
  • Ensure all safety procedures are followed at all times.
  • Prepare and process outbound courier shipments using computer or service provider's equipment (such as FedEx).
  • Ability to cross train on other roles within department; responsible for carrying out other duties as appropriate due to staff absences or at the discretion of management.
  • Receive and complete print request according to client expectations.
  • work at multiple locations, to provide back up support.
  • Other duties as assigned by manager.

Qualifications:

  • High School diploma or equivalent (GED).
  • Minimum of 2-5 years Mail Services related experience preferred with knowledge of commonly used Office Services procedures.
  • 1-3 years' experience with Microsoft Office Software (Word, Excel, etc.).
  • Excellent customer service skills; must possess a "can do" attitude.
  • Excellent communication skills both verbal and written.
  • Valid Driver's License.
  • Ability to effectively work individually or in a team environment.
  • Competency in performing multiple functional tasks.
  • Attention to detail.
  • Ability to handle mail or hand cart, as well as flatbed.
  • Must be able to lift up to 50 pounds.

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