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Mailroom Scanning Jobs in Virginia (NOW HIRING)

SGS Consulting

Mailroom Clerk

Richmond, VA · On-site

$16/hr

Images documents using scanners. * Stores documents after scanning in controlled secure storage room. * Operate mailroom equipment including letter opener, sorter, shredder, postage meter, imaging ...

Strativia

General Clerk- Scanning Lead

Alexandria, VA · On-site

$18.25 - $21.75/hr

The Scanning Lead oversees all document imaging and mailroom operations, ensuring high-quality scanning, accurate document processing, and timely distribution of incoming and outgoing correspondence.

Strativia

General Clerk- Scanning Lead

Alexandria, VA · On-site

$18.25 - $21.50/hr

The Scanning Lead oversees all document imaging and mailroom operations, ensuring high-quality scanning, accurate document processing, and timely distribution of incoming and outgoing correspondence.

EXL

Document Scanner

Lynchburg, VA · On-site

$13/hr

Back Office-Mailroom & Indexing As a Mailroom associate your daily duties will include Mail Sort, Mail Prep and scanning of mail received on a daily basis to convert paper mail into electronic ...

Apptad

Human Resources - Mailroom Clerk

Roanoke, VA · On-site

$15.75 - $19.50/hr

Human Resources - Mailroom Clerk Tax Work Location: Roanoke CSC Top skills: 1)Dock experience ... Scanning System. Accurately ship and at times, package all out going packages using both UPS ...

Apptad, Inc.

Human Resources - Mailroom Clerk

Roanoke, VA · On-site

$15.75 - $19.50/hr

Human Resources - Mailroom Clerk Tax Work Location: Roanoke CSC Top skills: 1)Dock experience ... Scanning System. Accurately ship and at times, package all out going packages using both UPS ...

FedEx Office

Mail Services Assistant Manager

Richmond, VA · On-site

$20 - $24.50/hr

  • Medical

  • Dental

  • Vision

  • Retirement

Operate and maintain mailroom equipment including postage meters, scanners, copiers, and shipping systems * Provide informal guidance or peer training to mailroom staff or new hires as needed

PRA Group

Receptionist - Mail Clerk

Norfolk, VA · On-site

$14.23 - $21.35/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

Mailroom Duties: * Prepares outgoing correspondence; opens, sorts and routes incoming mail. Locates and attaches appropriate files/documents to correspondence * Operates high speed slicing, scanning ...

PRA Group, Inc.

Receptionist - Mail Clerk

Norfolk, VA · On-site

$14.23 - $21.35/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

Mailroom Duties: * Prepares outgoing correspondence; opens, sorts and routes incoming mail. Locates and attaches appropriate files/documents to correspondence * Operates high speed slicing, scanning ...

PRA Group

Receptionist - Mail Clerk

Norfolk, VA · On-site

$14.23 - $21.35/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

Mailroom Duties: * Prepares outgoing correspondence; opens, sorts and routes incoming mail. Locates and attaches appropriate files/documents to correspondence * Operates high speed slicing, scanning ...

kgs

General Clerk 1

Harrisonburg, VA · On-site

  • Medical

  • Dental

  • Vision

  • Retirement

  • PTO

... mailroom functions. This position follows clearly detailed specific procedures in completing ... Document scanning. * Transfers in/out files and physical interfiling. * Perform basic computer work.

Koniag

General Clerk 1

Harrisonburg, VA · On-site

$14.50 - $18/hr

  • Medical

  • Dental

  • Vision

  • Retirement

  • PTO

... mailroom functions. This position follows clearly detailed specific procedures in completing ... Document scanning. * Transfers in/out files and physical interfiling. * Perform basic computer work.

RDR

Executive Assistant

Chantilly, VA · On-site

Arrange for the delivery of outgoing mail/packages with the mailroom. * Prepare travel/training ... Prepare all document pages for scanning by removing bindings. * Maintain, update and serve as focal ...

kgs

General Clerk 1

Harrisonburg, VA

$14.50 - $18/hr

  • Medical

  • Dental

  • Vision

  • Retirement

  • PTO

... mailroom functions. This position follows clearly detailed specific procedures in completing ... Document scanning. * Transfers in/out files and physical interfiling. * Perform basic computer work.

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All JobsMailroom Scanning JobsMailroom Scanning Jobs in Virginia

Mailroom Scanning information

What is the difference between Mailroom Scanning vs Mailroom Clerk?

AspectMailroom ScanningMailroom Clerk
Primary RoleDigitizing physical mail and documentsSorting, distributing, and managing incoming/outgoing mail
Skills & CertificationsBasic computer skills, attention to detailOrganizational skills, customer service
Work EnvironmentOffice setting, often with scanning equipmentOffice or mailroom environment, physical handling of mail
Industry UsageCommon in corporate, legal, healthcare sectorsStandard in most organizations with mail services

Mailroom Scanning focuses on converting physical mail into digital formats, while Mailroom Clerks handle the physical distribution and management of mail. Both roles are essential in organizational communication, but they differ in tasks and skill requirements.

What are popular job titles related to Mailroom Scanning jobs in Virginia? For Mailroom Scanning jobs in Virginia, the most frequently searched job titles are:
What job categories do people searching Mailroom Scanning jobs in Virginia look for? The top searched job categories for Mailroom Scanning jobs in Virginia are:
What cities in Virginia are hiring for Mailroom Scanning jobs? Cities in Virginia with the most Mailroom Scanning job openings:
Mailroom Scanning jobs near you
Infographic showing various Mailroom Scanning job openings in Virginia as of August 2026, with employment types broken down into 88% Full Time, 6% Part Time, and 6% Contract. Highlights an 100% In-person job distribution.

Mailroom Clerk

SGS Consulting

Richmond, VA • On-site

$16/hr

Other

This job post has expired 1 day ago. Applications are no longer accepted.

Job description

Job Description

Job Description

** Position Title: Admin1-Mailroom**

Job Description/Additional Details:

  • Process the incoming and outgoing mail.
  • Maintains updated knowledge of project and corporate policies and procedures as referenced in the employee manual and other desk procedures for the position.
  • Receives sort and opens mail.
  • Preps mail, such as applications, returned mail and verification documents for scanning.
  • Prints documents such as appeals, MI, Immigration for out bound mailing and prep and scan.
  • Creates batches to prepare for transition to document scanning. Including using appropriate separator sheets. Images documents using scanners.
  • Stores documents after scanning in controlled secure storage room.
  • Operate mailroom equipment including letter opener, sorter, shredder, postage meter, imaging/scanning equipment, etc.
  • Ensure mailroom and scanning equipment is maintained according to schedule and in good operating order and notifies the Operations Manager of any equipment problems or failures immediately upon identification.
  • High school diploma or GED required, and 0-2 years of relevant professional experience required, or equivalent combination of education and experience.
  • Requires lifting greater than 25lbs in certain cases.

Position Type : Full Time (40 hours/week) plus OT as needed.

Duration : Temp to Perm

Pay Rate : $16.00 / hour

Work Location : On-site at 1011 Boulder Springs Dr, 4th Floor, North Chesterfield, VA 23225.

Equipment :

None – Working on-site

Company Description

Software Galaxy Systems, LLC (SGS) is an award-winning Contingent Workforce Services firm providing a broad range of integrated suite of services through a global delivery platform. SGS brings innovative talent management strategies to empower its clients to stay focused on growth of their core competencies. SGS has developed a comprehensive process-oriented methodology to manage high-volume contingent labor, payroll services and SOW’s for today’s competitive landscape.

SGS is proud of the partnerships it has built with its clients, MSP’s, and employees which has allowed it to deliver unparalleled service to its wide-ranging customer base. SGS is a certified minority owned enterprise that provides innovative yet practical solutions, from concept through execution. We combine technology with strategy and aim to deliver results today that endure tomorrow. SGS’ client centric approach delivers unparalleled value with vastly responsive, streamlined and highly process oriented workforce solutions.

SGS has been awarded and acknowledged by leading MSP’s (i.e., KellyOCG, TAPFIN, Guidant Global, etc.) for its exemplary performance in the contingent workforce space.

Company Description

Software Galaxy Systems, LLC (SGS) is an award-winning Contingent Workforce Services firm providing a broad range of integrated suite of services through a global delivery platform. SGS brings innovative talent management strategies to empower its clients to stay focused on growth of their core competencies. SGS has developed a comprehensive process-oriented methodology to manage high-volume contingent labor, payroll services and SOW’s for today’s competitive landscape.\r\n\r\nSGS is proud of the partnerships it has built with its clients, MSP’s, and employees which has allowed it to deliver unparalleled service to its wide-ranging customer base. SGS is a certified minority owned enterprise that provides innovative yet practical solutions, from concept through execution. We combine technology with strategy and aim to deliver results today that endure tomorrow. SGS’ client centric approach delivers unparalleled value with vastly responsive, streamlined and highly process oriented workforce solutions.\r\n\r\nSGS has been awarded and acknowledged by leading MSP’s (i.e., KellyOCG, TAPFIN, Guidant Global, etc.) for its exemplary performance in the contingent workforce space.

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