Reprographic Technician
Sterling, VA · On-site
This role involves handling high-speed and mid-volume digital machines, a color copier, and ... Perform mailroom operations, including sorting, metering, distributing, and preparing express mail ...
Reprographic Technician
Sterling, VA · On-site
This role involves handling high-speed and mid-volume digital machines, a color copier, and ... Perform mailroom operations, including sorting, metering, distributing, and preparing express mail ...
Reprographic Technician
Sterling, VA · On-site
This role involves handling high-speed and mid-volume digital machines, a color copier, and ... Perform mailroom operations, including sorting, metering, distributing, and preparing express mail ...
Reprographic Technician
Sterling, VA · On-site
This role involves handling high-speed and mid-volume digital machines, a color copier, and ... Perform mailroom operations, including sorting, metering, distributing, and preparing express mail ...
Digital Mailroom information
What is a digital mailroom?
A digital mailroom is a system or service that automates the process of receiving, sorting, and distributing incoming mail electronically. Physical mail is scanned and converted into digital documents, which are then routed to the appropriate recipients or business systems. This process increases efficiency, reduces manual handling, and improves document security. Many organizations use digital mailrooms to streamline workflows and support remote or hybrid work environments.
What are the key skills and qualifications needed to thrive as a digital mailroom operator?
To excel as a Digital Mailroom Operator, you need strong attention to detail, data entry skills, and familiarity with document management procedures, typically supported by a high school diploma or equivalent. Experience with scanning equipment, OCR software, and digital workflow platforms like SharePoint or Kofax is commonly required. Strong organizational skills, time management, and the ability to follow confidentiality protocols help individuals stand out in this role. These skills ensure efficient, accurate processing of sensitive information, enabling seamless digital document handling and secure communication within organizations.
What are some common challenges faced by digital mailroom professionals and how can they be addressed?
Digital Mailroom professionals often encounter challenges such as processing high volumes of incoming documents, ensuring accurate data extraction, and maintaining document security. To address these, effective use of automation tools, adherence to strict quality control protocols, and ongoing training in data privacy best practices are essential. Collaboration with IT and compliance teams also helps to streamline workflows and resolve technical issues quickly, ensuring that operational efficiency and data integrity are maintained.
What is the difference between Digital Mailroom vs Data Entry Clerk?
| Aspect | Digital Mailroom | Data Entry Clerk |
|---|---|---|
| Required Credentials | Basic computer skills, familiarity with document management systems | High school diploma, proficiency in data entry software |
| Work Environment | Office setting, handling incoming physical and electronic documents | Office environment, inputting data into databases or spreadsheets |
| Industry Usage | Corporate, legal, healthcare sectors managing document flow | Various industries requiring data input and management |
Digital Mailroom and Data Entry Clerk roles both involve handling information in office settings. The Digital Mailroom focuses on processing incoming physical and electronic documents, streamlining document flow, while Data Entry Clerks primarily input data into systems. Both roles require basic computer skills, but the Digital Mailroom emphasizes document management, making it essential for organizations managing large volumes of incoming information.
What are popular job titles related to Digital Mailroom jobs in Virginia?
For Digital Mailroom jobs in Virginia, the most frequently searched job titles are:
What job categories do people searching Digital Mailroom jobs in Virginia look for?
The top searched job categories for Digital Mailroom jobs in Virginia are:
What cities in Virginia are hiring for Digital Mailroom jobs?
Cities in Virginia with the most Digital Mailroom job openings:
Job description
Purpose:
The Reprographic Technician will manage the operation and maintenance of the Sterling Building Copy Center and its satellite copiers. This role involves handling high-speed and mid-volume digital machines, a color copier, and ensuring all equipment is maintained in optimal working condition. The technician serves as a central point of contact for copier support and plays a key role in maintaining the smooth operation of reprographic and mailroom services.
Responsibilities:
Strativia understands that our staff is our number one asset. Therefore, we provide competitive salaries and health benefits along with a robust training and development plans to help ensure that our employees are happy and motivated. If you are interested in the opportunity above please contact us and join a dynamic, fun and, fast growing organization.
Strativia is an Equal Opportunity Employer. Strativia in accordance with applicable law, does not discriminate in hiring or otherwise in employment on the basis of race, color, religion, sex, national origin, age, marital or veteran status, disability, sexual orientation, or any other legally protected status. EOE/AA/Vets
The Reprographic Technician will manage the operation and maintenance of the Sterling Building Copy Center and its satellite copiers. This role involves handling high-speed and mid-volume digital machines, a color copier, and ensuring all equipment is maintained in optimal working condition. The technician serves as a central point of contact for copier support and plays a key role in maintaining the smooth operation of reprographic and mailroom services.
Responsibilities:
- Manage the operation and maintenance of the Sterling Building Copy Center and all satellite copiers, including high-speed, mid-volume, and color multifunction devices.
- Serve as the primary point of contact for all copier-related support across 21 self-service machines within the facility.
- Perform routine and preventive maintenance on all equipment, including cleaning glass surfaces, replenishing toner and paper, and ensuring proper functionality.
- Coordinate and maintain service agreements with vendors (e.g., Xerox, Canon), including scheduling repairs, submitting service requests, and utilizing vendor support platforms.
- Operate and maintain reprographic equipment, including binding and finishing tools, to produce high-quality deliverables.
- Prioritize and manage incoming work requests, adjusting workloads to meet changing priorities and ensure timely completion of assignments.
- Implement and maintain a quality control process to ensure accuracy, consistency, and efficiency of all completed work.
- Track and record monthly meter readings for all copiers and maintain accurate usage logs using online systems or manual reporting methods.
- Generate and submit weekly and monthly reports, including equipment usage, production volume, and technical support provided to customers.
- Safeguard all sensitive and proprietary documents in accordance with government regulations, including proper handling, storage, and destruction of materials.
- Provide general administrative and clerical support, including answering phones, managing deliveries, and maintaining inventory of printed materials.
- Perform mailroom operations, including sorting, metering, distributing, and preparing express mail shipments.
- Provide responsive customer support and technical assistance to internal stakeholders, ensuring high levels of service and issue resolution.
- Other duties as assigned.
- High School Diploma or bachelor's degree from an accredited university
- Must be able to read, write, speak and understand English fluently.
Strativia understands that our staff is our number one asset. Therefore, we provide competitive salaries and health benefits along with a robust training and development plans to help ensure that our employees are happy and motivated. If you are interested in the opportunity above please contact us and join a dynamic, fun and, fast growing organization.
Strativia is an Equal Opportunity Employer. Strativia in accordance with applicable law, does not discriminate in hiring or otherwise in employment on the basis of race, color, religion, sex, national origin, age, marital or veteran status, disability, sexual orientation, or any other legally protected status. EOE/AA/Vets
About Strativia
Sourced by ZipRecruiter
Industry
It services
Company size
51 - 200 Employees
Headquarters location
Upper Marlboro, MD, US
Year founded
2006