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Digital Mailroom Jobs (NOW HIRING)

eZone Staffing LLC

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Digital Mailroom Operations Manager

Newtown, PA · On-site

$600K - $700K/yr

Position Summary Digital Mailroom Operations Manager supervises the Conversion Services employees in a production environment. The DMOM implements policies and procedures and recommends improvements ...

Firstsource

$16 - $19.50/hr

Job Title: Healthcare Digital Mailroom Specialist Job Type: Full Time FLSA Status: Non-Exempt/Hourly Grade: H Function/Department: Health Plan and Healthcare Services Reporting to: Team Lead ...

Firstsource

$16/hr

Job Title: Healthcare Digital Mailroom Specialist (In office Kentucky) Job Type: Full Time FLSA Status: Non-Exempt/Hourly Grade: H Function/Department: Health Plan and Healthcare Services Reporting ...

Meta

Mailroom

Phoenix, AZ · On-site

$15.25 - $18.25/hr

Mailroom Associate Phoenix, AZ 85040 2+Months Mon-Fri, 7am- 4pm Qualifications * The Mailroom ... Operate office equipment, including scanners, printers, copiers, postage machines, and digital mail ...

Meta

Mailroom

Phoenix, AZ · On-site

$15.25 - $18.25/hr

Mailroom Associate Phoenix, AZ 85040 2+Months Mon-Fri, 7am- 4pm Qualifications * The Mailroom ... Operate office equipment, including scanners, printers, copiers, postage machines, and digital mail ...

Firstsource

$17.50/hr

The Digital Mailroom Specialist plays an integral part of the team, responsible for efficiently managing high volumes of mail and documents in a fast-paced environment. This position is critical to ...

Docufree Corporation

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Mail Processor

Las Vegas, NV · On-site

$16/hr

... and digital mailroom. Docufree' award winning SaaS platform has a strong presence in the Legal, Financial Services, Healthcare and Manufacturing industries and we're expanding into other adjacent ...

Docufree Corporation

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Service Associate (Document Prepping/Scanning)

Las Vegas, NV · On-site

$13 - $15/hr

... and digital mailroom. Docufree' award winning SaaS platform has a strong presence in the Legal, Financial Services, Healthcare and Manufacturing industries and we're expanding into other adjacent ...

Ricoh USA, Inc.

Mailroom courier

Dover, DE · On-site

$16 - $19.75/hr

Mailroom Courier Summary Join our dynamic team as a Mailroom Courier , where you will play a ... We empower digital workplaces by enabling individuals to work smarter from any location and harness ...

Ricoh USA, Inc.

Mailroom courier

Dover, DE · On-site

$16 - $19.75/hr

Mailroom Courier Summary: Join our dynamic team as a Mailroom Courier, where you will play a ... We empower digital workplaces by enabling individuals to work smarter from any location and harness ...

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Digital Mailroom information

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$10

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$33

How much do digital mailroom jobs pay per hour?

As of Jun 26, 2026, the average hourly pay for digital mailroom in the United States is $21.75, according to ZipRecruiter salary data. Most workers in this role earn between $17.31 and $24.76 per hour, depending on experience, location, and employer.

What is a digital mailroom?

A digital mailroom is a system or service that automates the process of receiving, sorting, and distributing incoming mail electronically. Physical mail is scanned and converted into digital documents, which are then routed to the appropriate recipients or business systems. This process increases efficiency, reduces manual handling, and improves document security. Many organizations use digital mailrooms to streamline workflows and support remote or hybrid work environments.

What are the key skills and qualifications needed to thrive as a Digital Mailroom Operator, and why are they important?

To excel as a Digital Mailroom Operator, you need strong attention to detail, data entry skills, and familiarity with document management procedures, typically supported by a high school diploma or equivalent. Experience with scanning equipment, OCR software, and digital workflow platforms like SharePoint or Kofax is commonly required. Strong organizational skills, time management, and the ability to follow confidentiality protocols help individuals stand out in this role. These skills ensure efficient, accurate processing of sensitive information, enabling seamless digital document handling and secure communication within organizations.

What are some common challenges faced by Digital Mailroom professionals and how can they be addressed?

Digital Mailroom professionals often encounter challenges such as processing high volumes of incoming documents, ensuring accurate data extraction, and maintaining document security. To address these, effective use of automation tools, adherence to strict quality control protocols, and ongoing training in data privacy best practices are essential. Collaboration with IT and compliance teams also helps to streamline workflows and resolve technical issues quickly, ensuring that operational efficiency and data integrity are maintained.

What is the difference between Digital Mailroom vs Data Entry Clerk?

AspectDigital MailroomData Entry Clerk
Required CredentialsBasic computer skills, familiarity with document management systemsHigh school diploma, proficiency in data entry software
Work EnvironmentOffice setting, handling incoming physical and electronic documentsOffice environment, inputting data into databases or spreadsheets
Industry UsageCorporate, legal, healthcare sectors managing document flowVarious industries requiring data input and management

Digital Mailroom and Data Entry Clerk roles both involve handling information in office settings. The Digital Mailroom focuses on processing incoming physical and electronic documents, streamlining document flow, while Data Entry Clerks primarily input data into systems. Both roles require basic computer skills, but the Digital Mailroom emphasizes document management, making it essential for organizations managing large volumes of incoming information.

More about Digital Mailroom jobs
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What states have the most Digital Mailroom jobs? States with the most job openings for Digital Mailroom jobs include:
What job categories do people searching Digital Mailroom jobs look for? The top searched job categories for Digital Mailroom jobs are:
Digital Mailroom jobs near you
Digital Mailroom Operations Manager

Digital Mailroom Operations Manager

eZone Staffing LLC

Newtown, PA • On-site

$600K - $700K/yr

Full-time

Medical, Dental, Vision, PTO

Posted 3 days ago

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Job description

Position Summary

Digital Mailroom Operations Manager supervises the Conversion Services employees in a production environment. The DMOM implements policies and procedures and recommends improvements to production processes, operating procedures and equipment.

The Conversion Services department efficiently transforms customers' source documents into easily accessible and manageable electronic files. Conversion services offerings include: document scanning, large format scanning, document microfilming, microfilm scanning, intelligent capture, and data entry services.


Responsibilities

  • Manage the transition/conversion of client's documents in accordance with the established procedures/processes
  • Management of on-site & off-site conversion jobs
  • Achieve measurable results on time and on budget
  • Establish operational objectives and work plans, and delegate assignments to team members
  • Utilize resources to efficiently and effectively manage staffing, costs, and customer deliveries while meeting daily production requirements and staying within budgetary limits
  • Audit current processes and procedures for efficiency and implement improvements as needed
  • Collaborate with account manager, technical staff and the customer to accurately scope, test, and determine the most efficient processes for new and existing business
  • Maintain customer relationships by communicating effectively with account managers and customers regarding job requirements and specifications, inquiry requests and issue resolutions
  • Provide leadership for continually improving department processes
  • Establish and implement departmental goals, objectives, policies and procedures
  • Motivate, develop, and direct people
  • Monitor and assess individual and team performance in order to make improvements or take corrective action
  • Ensure that business practices are performed in accordance with company policy and procedures, as well as applicable federal, state and local laws and regulations


Skills and Abilities

  • Proficient PC skills including Microsoft Office suite
  • Excellent organizational skills
  • Detail oriented
  • Excellent project management and problem-solving skills
  • Basic networking skills
  • Ability to effectively manage others
  • Travel to customer's locations for document pickup
  • Ability to lift up to 30 pounds


Education and Experience

  • Minimum of three years management experience in a production environment or related field
  • Experience using document capture software
  • Understanding of document scanning/imaging process


Benefits:

  • 401(k)
  • 401(k) matching
  • Dental insurance
  • Health insurance
  • Paid time off
  • Vision insurance