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Digital Mailroom Jobs (NOW HIRING)

Firstsource

$16/hr

Job Title: Healthcare Digital Mailroom Specialist (In office Kentucky) Job Type: Full Time FLSA Status: Non-Exempt/Hourly Grade: H Function/Department: Health Plan and Healthcare Services Reporting ...

Docufree Corporation

Be Seen First

Mail Processor

Las Vegas, NV · On-site

$16/hr

... and digital mailroom. Docufree' award winning SaaS platform has a strong presence in the Legal, Financial Services, Healthcare and Manufacturing industries and we're expanding into other adjacent ...

Firstsource

Mail Room

Chino, CA · On-site

$18/hr

The Digital Mailroom Specialist plays an integral part of the team, responsible for efficiently managing high volumes of mail and documents in a fast-paced environment. This position is critical to ...

Ricoh USA, Inc.

Mailroom Specialist

Charlotte, NC

$15.75 - $19.25/hr

Mailroom Specialist POSITION PROFILE The Mailroom Specialist provides operational support focused ... We empower digital workplaces by enabling individuals to work smarter from any location and harness ...

Ricoh USA, Inc.

Mailroom Specialist

Charlotte, NC · On-site

$15.75 - $19.25/hr

Mailroom Specialist POSITION PROFILE The Mailroom Specialist provides operational support focused ... We empower digital workplaces by enabling individuals to work smarter from any location and harness ...

SPS North America Inc

Mailroom Associate

Manhattan, NY · On-site

$25/hr

In North America, our services include Mailroom Management (both physical and digital), Office Services such as Reception, Lobby Concierge and Conference Room Management in addition to Document ...

SPS-North America

Mailroom Associate

New York, NY

$25/hr

In North America, our services include Mailroom Management (both physical and digital), Office Services such as Reception, Lobby Concierge and Conference Room Management in addition to Document ...

SPS-North America

Mailroom Associate

New York, NY · On-site

$25/hr

In North America, our services include Mailroom Management (both physical and digital), Office Services such as Reception, Lobby Concierge and Conference Room Management in addition to Document ...

Ricoh USA, Inc.

Mailroom courier

Dover, DE

$16 - $19.75/hr

Mailroom Courier Summary Join our dynamic team as a Mailroom Courier , where you will play a ... We empower digital workplaces by enabling individuals to work smarter from any location and harness ...

Ricoh USA, Inc.

Mailroom courier

Dover, DE · On-site

$16 - $19.75/hr

Mailroom Courier Summary Join our dynamic team as a Mailroom Courier , where you will play a ... We empower digital workplaces by enabling individuals to work smarter from any location and harness ...

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All JobsDigital Mailroom Jobs

Digital Mailroom information

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$10

$21

$33

How much do digital mailroom jobs pay per hour?

As of Jul 16, 2026, the average hourly pay for digital mailroom in the United States is $21.75, according to ZipRecruiter salary data. Most workers in this role earn between $17.31 and $24.76 per hour, depending on experience, location, and employer.

What is a digital mailroom?

A digital mailroom is a system or service that automates the process of receiving, sorting, and distributing incoming mail electronically. Physical mail is scanned and converted into digital documents, which are then routed to the appropriate recipients or business systems. This process increases efficiency, reduces manual handling, and improves document security. Many organizations use digital mailrooms to streamline workflows and support remote or hybrid work environments.

What are the key skills and qualifications needed to thrive as a Digital Mailroom Operator, and why are they important?

To excel as a Digital Mailroom Operator, you need strong attention to detail, data entry skills, and familiarity with document management procedures, typically supported by a high school diploma or equivalent. Experience with scanning equipment, OCR software, and digital workflow platforms like SharePoint or Kofax is commonly required. Strong organizational skills, time management, and the ability to follow confidentiality protocols help individuals stand out in this role. These skills ensure efficient, accurate processing of sensitive information, enabling seamless digital document handling and secure communication within organizations.

What are some common challenges faced by Digital Mailroom professionals and how can they be addressed?

Digital Mailroom professionals often encounter challenges such as processing high volumes of incoming documents, ensuring accurate data extraction, and maintaining document security. To address these, effective use of automation tools, adherence to strict quality control protocols, and ongoing training in data privacy best practices are essential. Collaboration with IT and compliance teams also helps to streamline workflows and resolve technical issues quickly, ensuring that operational efficiency and data integrity are maintained.

What is the difference between Digital Mailroom vs Data Entry Clerk?

AspectDigital MailroomData Entry Clerk
Required CredentialsBasic computer skills, familiarity with document management systemsHigh school diploma, proficiency in data entry software
Work EnvironmentOffice setting, handling incoming physical and electronic documentsOffice environment, inputting data into databases or spreadsheets
Industry UsageCorporate, legal, healthcare sectors managing document flowVarious industries requiring data input and management

Digital Mailroom and Data Entry Clerk roles both involve handling information in office settings. The Digital Mailroom focuses on processing incoming physical and electronic documents, streamlining document flow, while Data Entry Clerks primarily input data into systems. Both roles require basic computer skills, but the Digital Mailroom emphasizes document management, making it essential for organizations managing large volumes of incoming information.

More about Digital Mailroom jobs
What cities are hiring for Digital Mailroom jobs? Cities with the most Digital Mailroom job openings:
What states have the most Digital Mailroom jobs? States with the most job openings for Digital Mailroom jobs include:
What job categories do people searching Digital Mailroom jobs look for? The top searched job categories for Digital Mailroom jobs are:
Digital Mailroom jobs near you
Infographic showing various Digital Mailroom job openings in the United States as of July 2026, with employment types broken down into 87% Full Time, 11% Part Time, and 2% Contract. Highlights an 90% Physical, 2% Hybrid, and 8% Remote job distribution, with an average salary of $45,246 per year, or $21.8 per hour.
Digital Mailroom Lead

Digital Mailroom Lead

Synerfac Technical Staffing

Newtown, PA

$26 - $30/hr

Full-time

Posted 7 days ago

Job description

Job Responsibilities
- Manage the daily operations of the document conversion and scanning department.
- Lead, train, and support a team to ensure projects are completed accurately and on time.
- Coordinate with clients and internal teams to provide project updates and resolve issues.
- Monitor quality, productivity, and workflow to improve efficiency and meet deadlines.
- Ensure compliance with company procedures and data security standards
Requirements
- 3+ years of operations experience in a production, document management, or service environment.
- Strong leadership, organizational, and problem-solving skills.
- Experience with document scanning, data entry, mailroom operations, or conversion services is preferred.
- Proficient with Microsoft Office and comfortable learning new software and systems.
- Valid driver's license with the ability to pass a background check and drug screen.
By applying for this job, you agree to receive calls, Al-generated calls, text messages, or emails from Synerfac Technical Staffing and our contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undeliverable messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy at www.synerfac.com/privacy/
Synerfac Technical Staffing logo

About Synerfac Technical Staffing

Sourced by ZipRecruiter

Since 1987, Synerfac has served three groups, Our Clients, Our Candidates and Our Staff. We treat all three with equal importance because we recognize the synergy of success when one group succeeds, We all succeed. Synerfac is in the business of providing opportunities and adding value. We strive to create extraordinary experiences. For our clients we provide staffing services that enable them to focus on their core competencies which will add value to their businesses. For our employees we provide permanent and temporary assignments that complement their job skills and experience while providing professional and financial rewards. For our staff –we provide careers that are balanced, uplifting and carry the highest rewards by continually improving our business process. Our goal is to enhance the lives and enterprises of all those we touch to make them better off for having known us.

Industry

Recruiting and staffing services

Company size

51 - 200 Employees

Headquarters location

Cherry Hill, NJ, US

Social media

Twitter

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