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Digital Mailroom Jobs (NOW HIRING)

Xerox

$17.50 - $20.75/hr

Support document scanning, digital mail processing, records management activities, and other ... Previous experience in a mailroom, print services, logistics, shipping, records management, or ...

SPS North America

Mailroom Associate

New York, NY · On-site

$25/hr

Across North America, we help clients enhance workplace experiences and business operations through services including workplace support, physical and digital mailroom solutions, intelligent document ...

SPS North America

Mailroom Associate

New York, NY · On-site

$25/hr

Across North America, we help clients enhance workplace experiences and business operations through services including workplace support, physical and digital mailroom solutions, intelligent document ...

Xerox

Mailroom Associate - New York, NY

New York, NY · On-site

$17.50 - $20.75/hr

Maintain mailroom inventory, supplies, and organized work areas ... Support document scanning, digital mail processing, records management activities, and other ...

Imagenet

Mailroom Scanning Clerk - Tampa, FL

Tampa, FL

$15/hr

Our teams help improve efficiency, accuracy, visibility, and service across complex healthcare operations, including digital mailroom, claims adjudication, contact center, member communications, and ...

Firstsource

Mail Room

Chino, CA

$18.50/hr

Job Title: Healthcare Digital Mailroom Specialist Job Type: Full Time - In office Chico- 265 Airpark Blvd., Suite 100 CA FLSA Status: Non-Exempt/Hourly Grade: H Function/Department: Health Plan and ...

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How much do digital mailroom jobs pay per hour?

As of Aug 26, 2026, the average hourly pay for digital mailroom in the United States is $21.75, according to ZipRecruiter salary data. Most workers in this role earn between $17.31 and $24.76 per hour, depending on experience, location, and employer.

What is a digital mailroom?

A digital mailroom is a system or service that automates the process of receiving, sorting, and distributing incoming mail electronically. Physical mail is scanned and converted into digital documents, which are then routed to the appropriate recipients or business systems. This process increases efficiency, reduces manual handling, and improves document security. Many organizations use digital mailrooms to streamline workflows and support remote or hybrid work environments.

What are the key skills and qualifications needed to thrive as a digital mailroom operator?

To excel as a Digital Mailroom Operator, you need strong attention to detail, data entry skills, and familiarity with document management procedures, typically supported by a high school diploma or equivalent. Experience with scanning equipment, OCR software, and digital workflow platforms like SharePoint or Kofax is commonly required. Strong organizational skills, time management, and the ability to follow confidentiality protocols help individuals stand out in this role. These skills ensure efficient, accurate processing of sensitive information, enabling seamless digital document handling and secure communication within organizations.

What are some common challenges faced by digital mailroom professionals and how can they be addressed?

Digital Mailroom professionals often encounter challenges such as processing high volumes of incoming documents, ensuring accurate data extraction, and maintaining document security. To address these, effective use of automation tools, adherence to strict quality control protocols, and ongoing training in data privacy best practices are essential. Collaboration with IT and compliance teams also helps to streamline workflows and resolve technical issues quickly, ensuring that operational efficiency and data integrity are maintained.

What is the difference between Digital Mailroom vs Data Entry Clerk?

AspectDigital MailroomData Entry Clerk
Required CredentialsBasic computer skills, familiarity with document management systemsHigh school diploma, proficiency in data entry software
Work EnvironmentOffice setting, handling incoming physical and electronic documentsOffice environment, inputting data into databases or spreadsheets
Industry UsageCorporate, legal, healthcare sectors managing document flowVarious industries requiring data input and management

Digital Mailroom and Data Entry Clerk roles both involve handling information in office settings. The Digital Mailroom focuses on processing incoming physical and electronic documents, streamlining document flow, while Data Entry Clerks primarily input data into systems. Both roles require basic computer skills, but the Digital Mailroom emphasizes document management, making it essential for organizations managing large volumes of incoming information.

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Digital Mailroom jobs near you
Infographic showing various Digital Mailroom job openings in the United States as of August 2026, with employment types broken down into 88% Full Time, 10% Part Time, and 2% Contract. Highlights an 83% Physical, 3% Hybrid, and 14% Remote job distribution, with an average salary of $45,246 per year, or $21.8 per hour.

Digital Mailroom Technician

Grow Financial Federal Credit Union

Tampa, FL • On-site

Full-time

Medical, Dental, Vision, Retirement, PTO

Posted 6 days ago

Grow Financial Federal Credit Union rating

9.4

Company rating: 9.4 out of 10

Based on 5 frontline employees who took The Breakroom Quiz

Job description

Overview
At Grow Financial Federal Credit Union, we believe in service - to our 300,000 members, 600 team members and local communities. We're not just your average bank. We're a credit union, owned by our members and dedicated to serving people, not profit. We know that happy, engaged people provide the best service, so we live by our mantra: Be Bold. Be Great. Have Fun. Consistently named a Top Workplace by the Tampa Bay Times among multiple national awards we strive to develop a diverse, collaborative culture where you can grow personally and professionally.
Our "work from where you do your best work" strategy provides flexibility to our team members - who currently reside across the U.S. - with a variety of remote, hybrid and in-person roles. We enjoy plenty of opportunities to stay connected through video collaboration, digital tools, community service initiatives and numerous activities. Whether you thrive in a remote setting, prefer the energy of in-person collaboration or seek a balance between the two, you'll find your fit here. Join us as we seek to make things grow - people, communities, money and dreams.
Some of our Benefits/Perks:
  • Work-life balance: 15 days of paid vacation to start, plus paid holidays and sick time
  • Family-first benefits: Paid family leave for eligible team members
  • Community impact: Two paid volunteer days each year
  • Professional development: up to $5,250 annually for full-time team members and $2,625 for part-time team members
  • Retirement readiness: 401(k) with employer contributions and matching totaling up to 8% for team members
  • Comprehensive healthcare: Medical, dental, vision, virtual care, and mental health support
  • Financial perks: Special team member discounts on consumer loans
  • Career growth and development: Dedicated in-house training team focused on helping you reach your full potential

Responsibilities
The Digital Mailroom Technician is responsible for the timely receipt, processing, digitization, quality review, and electronic distribution of incoming Credit Union mail and documents. This role serves as a critical link between physical mail operations and digital business processes by ensuring member and business correspondence is accurately scanned, indexed, classified, and routed to the appropriate departments.
The Digital Mailroom Technician performs daily mail collection, mailroom operations, document preparation, scanning, quality assurance, and workflow monitoring activities while maintaining strict confidentiality and regulatory compliance standards. This position provides exceptional internal customer service through timely responses, issue resolution, and proactive communication
and supports the Credit Union's digital transformation initiatives by ensuring efficient and accurate electronic document delivery.
Qualifications
Required Skills & Experience
  • High school diploma, GED, or equivalent required.
  • One year of customer service experience required.
  • Valid Florida driver's license with an acceptable driving record required.
  • Basic computer skills, including familiarity with Microsoft Outlook, Word, and Windows-based applications.
  • Ability to learn document management, imaging, workflow, and scanning systems.
  • Ability to maintain confidentiality and handle sensitive information appropriately.
  • Strong attention to detail and organizational skills.
  • Ability to work independently while also collaborating effectively with team members and business partners.
  • Strong verbal and written communication skills.

Physical Demands
  • Ability to sit or stand for extended periods.
  • Frequent use of scanning equipment, computers, and document processing systems.
  • Ability to sort, organize, lift, and transport mail trays, document boxes, and packages up to 25 pounds with or without assistance.
  • Ability to bend, reach, stoop, and move throughout mailroom and office environments.

Work Environment
  • This position is an in office role. Reports to Grow Property Administration Division in New Tampa, FL.
  • Collaborative team environment.
  • Regular travel between Credit Union locations and local postal facilities as required.

Apply online now!
An Equal Opportunity Employer Minorities/Females/Veteran/Disabled

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