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Digital Mailroom Jobs (NOW HIRING)

Ricoh USA, Inc.

Mailroom Specialist

Charlotte, NC

$15.75 - $19.25/hr

Mailroom Specialist POSITION PROFILE The Mailroom Specialist provides operational support focused ... We empower digital workplaces by enabling individuals to work smarter from any location and harness ...

Ricoh USA, Inc.

Mailroom Specialist

Charlotte, NC · On-site

$15.75 - $19.25/hr

Mailroom Specialist POSITION PROFILE The Mailroom Specialist provides operational support focused ... We empower digital workplaces by enabling individuals to work smarter from any location and harness ...

AvalonBay Communities

Mailroom Clerk

Virginia Beach, VA · On-site

$31K - $46K/yr

... and digitizing payments and documents as requested. -Assist with other office duties as needed. Minimum Qualifications: Education: * High School diploma or equivalent. Experience: * Mailroom or ...

AvalonBay Communities, Inc.

Mailroom Clerk

Manhattan, NY · On-site

$31K - $46K/yr

... and digitizing payments and documents as requested. -Assist with other office duties as needed. Minimum Qualifications: Education: * High School diploma or equivalent. Experience: * Mailroom or ...

Crateandbarrel

Mailroom Associate

Naperville, IL · On-site

$16 - $19/hr

From the day we opened our first store in Chicago in 1962 to the digital innovations that engage ... The Mailroom Associate drives company sales growth and enhances profitability for Crate and Barrel ...

Ricoh USA, Inc.

Mailroom Associate

Mansfield, MA · On-site

$17 - $20/hr

This role supports daily mailroom operations, ensuring the timely and accurate distribution of mail ... We empower digital workplaces by enabling individuals to work smarter from any location and harness ...

Crate & Barrel Holdings

Mailroom Associate

Naperville, IL · On-site

$16 - $19/hr

From the day we opened our first store in Chicago in 1962 to the digital innovations that engage ... The Mailroom Associate drives company sales growth and enhances profitability for Crate and Barrel ...

Ricoh USA, Inc.

Mailroom Associate

Mansfield, MA · On-site

$18 - $20/hr

This role supports daily mailroom operations, ensuring the timely and accurate distribution of mail ... We empower digital workplaces by enabling individuals to work smarter from any location and harness ...

Docufree Corporation

Be Seen First

Service Associate (Document Prepping/Scanning)

Las Vegas, NV · On-site

$13 - $15/hr

... and digital mailroom. Docufree' award winning SaaS platform has a strong presence in the Legal, Financial Services, Healthcare and Manufacturing industries and we're expanding into other adjacent ...

NTT DATA

Mailroom Operations Associate

Lincoln, NE · On-site

$16 - $19/hr

Mailroom Operations Associate NTT DATA currently seeks a Mailroom Operations Associate to join our ... We are also one of the leading providers of digital and AI infrastructure in the world. NTT DATA is ...

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Showing results 21-40

All JobsDigital Mailroom Jobs

Digital Mailroom information

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$10

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$33

How much do digital mailroom jobs pay per hour?

As of Aug 6, 2026, the average hourly pay for digital mailroom in the United States is $21.75, according to ZipRecruiter salary data. Most workers in this role earn between $17.31 and $24.76 per hour, depending on experience, location, and employer.

What is a digital mailroom?

A digital mailroom is a system or service that automates the process of receiving, sorting, and distributing incoming mail electronically. Physical mail is scanned and converted into digital documents, which are then routed to the appropriate recipients or business systems. This process increases efficiency, reduces manual handling, and improves document security. Many organizations use digital mailrooms to streamline workflows and support remote or hybrid work environments.

What are the key skills and qualifications needed to thrive as a digital mailroom operator?

To excel as a Digital Mailroom Operator, you need strong attention to detail, data entry skills, and familiarity with document management procedures, typically supported by a high school diploma or equivalent. Experience with scanning equipment, OCR software, and digital workflow platforms like SharePoint or Kofax is commonly required. Strong organizational skills, time management, and the ability to follow confidentiality protocols help individuals stand out in this role. These skills ensure efficient, accurate processing of sensitive information, enabling seamless digital document handling and secure communication within organizations.

What are some common challenges faced by digital mailroom professionals and how can they be addressed?

Digital Mailroom professionals often encounter challenges such as processing high volumes of incoming documents, ensuring accurate data extraction, and maintaining document security. To address these, effective use of automation tools, adherence to strict quality control protocols, and ongoing training in data privacy best practices are essential. Collaboration with IT and compliance teams also helps to streamline workflows and resolve technical issues quickly, ensuring that operational efficiency and data integrity are maintained.

What is the difference between Digital Mailroom vs Data Entry Clerk?

AspectDigital MailroomData Entry Clerk
Required CredentialsBasic computer skills, familiarity with document management systemsHigh school diploma, proficiency in data entry software
Work EnvironmentOffice setting, handling incoming physical and electronic documentsOffice environment, inputting data into databases or spreadsheets
Industry UsageCorporate, legal, healthcare sectors managing document flowVarious industries requiring data input and management

Digital Mailroom and Data Entry Clerk roles both involve handling information in office settings. The Digital Mailroom focuses on processing incoming physical and electronic documents, streamlining document flow, while Data Entry Clerks primarily input data into systems. Both roles require basic computer skills, but the Digital Mailroom emphasizes document management, making it essential for organizations managing large volumes of incoming information.

More about Digital Mailroom jobs
What cities are hiring for Digital Mailroom jobs? Cities with the most Digital Mailroom job openings:
What states have the most Digital Mailroom jobs? States with the most job openings for Digital Mailroom jobs include:
What job categories do people searching Digital Mailroom jobs look for? The top searched job categories for Digital Mailroom jobs are:
Digital Mailroom jobs near you
Infographic showing various Digital Mailroom job openings in the United States as of August 2026, with employment types broken down into 82% Full Time, 13% Part Time, and 5% Contract. Highlights an 88% Physical, 3% Hybrid, and 9% Remote job distribution, with an average salary of $45,246 per year, or $21.8 per hour.

Mailroom Services Associate

Column Technical Services

Minnetonka, MN • On-site

$16.25 - $19.25/hr

Full-time

Re-posted 22 days ago

Job description

Column Technical Services is seeking an experienced Mailroom Services Associate to join a growing team onsite in Minnetonka, MN and play a critical role in supporting high-volume document processing and mail services operations. In this hands-on position, you will manage mail intake, document imaging, indexing, production mailings, and mailroom equipment while ensuring accuracy, efficiency, and compliance with established service standards. The ideal candidate brings experience working in a corporate mailroom, print production, records management, insurance operations or similar fast paced processing environment where attention to detail, strong organizational skills, and the ability to meet deadlines are essential. If you take pride in delivering quality work and keeping vital business operations running smoothly, we encourage you to apply today to learn more about this opportunity.

Key Responsibilities
  • Receive, open, and organize incoming mail in preparation for scanning and digital processing.
  • Categorize and index inbound and returned correspondence from scanned batches, fax transmissions, and email.
  • Handle returned mail processing for the Underwriting and Accounting departments.
  • Manage large-volume outgoing document mailings.
  • Operate and maintain mailroom equipment, including printers, scanners, inserters, and postage machines.
  • Prepare and process Certified and Registered mail.
  • Upload and index documents such as experience modifications, merit ratings, and certificates.
  • Support system testing efforts related to mailroom or document processing updates.
  • Supervise daily mailroom activities in the absence of the manager.
  • Ensure all mail processing adheres to company policies, compliance guidelines, and performance benchmarks.
  • Assemble and organize commission checks along with accompanying statements.
  • Identify and resolve issues related to mailroom production equipment.
  • Accept and manage deliveries from vendors.

Experience & Skills
  • A minimum of 3 years of in a corporate mailroom, document processing center, print production environment with scanning, folding, and mailing equipment is preferred.
  • High school diploma or GED required.
  • Ability to manage multiple tasks simultaneously in a fast-paced environment.
  • Strong organizational and time management capabilities.
  • High level of accuracy and attention to detail.
  • Ability to work both independently and as part of a team.
  • Demonstrates sound judgment and maintains strict confidentiality.
Physical Requirements
  • Ability to remain standing for prolonged periods.
  • Manual dexterity to handle high-volume envelope stuffing and sealing.
  • Capability to lift and carry up to 50 pounds.
Education:Employment Type: FULL_TIME

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