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Digital Mailroom Jobs (NOW HIRING)

Ricoh USA, Inc.

Mailroom Associate

Mansfield, MA

$17 - $20/hr

This role supports daily mailroom operations, ensuring the timely and accurate distribution of mail ... We empower digital workplaces by enabling individuals to work smarter from any location and harness ...

Ricoh USA, Inc.

Mailroom Associate

Mansfield, MA · On-site

$18 - $20/hr

This role supports daily mailroom operations, ensuring the timely and accurate distribution of mail ... We empower digital workplaces by enabling individuals to work smarter from any location and harness ...

SPS-North America

Mailroom Associate

Seattle, WA · On-site

$18.25 - $21.50/hr

In North America, our services include Mailroom Management (both physical and digital), Office Services such as Reception, Lobby Concierge and Conference Room Management in addition to Document ...

SPS North America Inc

Mailroom Associate

Irvine, CA · On-site

$20/hr

In North America, our services include Mailroom Management (both physical and digital), Office Services such as Reception, Lobby Concierge and Conference Room Management in addition to Document ...

Iron Mountain Inc

Mailroom Clerk

Chattanooga, TN · On-site

$16.50/hr

We provide expert, sustainable solutions in records and information management, digital ... We work as a mailroom which means we have shifts Monday through Saturday. Each employee will work ...

SPS-North America

Mailroom Associate

Irvine, CA

$20/hr

In North America, our services include Mailroom Management (both physical and digital), Office Services such as Reception, Lobby Concierge and Conference Room Management in addition to Document ...

Gannett Co., Inc.

Mailroom Clerk

Jackson, MS · On-site

$15/hr

Our digital marketing solutions brand, LocaliQ, supports small and medium-sized businesses with ... To connect with us, visit www.usatodayco.com Mailroom Clerk The Clarion-Ledger $15.00 per hour 20 ...

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Digital Mailroom information

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How much do digital mailroom jobs pay per hour?

As of Jul 16, 2026, the average hourly pay for digital mailroom in the United States is $21.75, according to ZipRecruiter salary data. Most workers in this role earn between $17.31 and $24.76 per hour, depending on experience, location, and employer.

What is a digital mailroom?

A digital mailroom is a system or service that automates the process of receiving, sorting, and distributing incoming mail electronically. Physical mail is scanned and converted into digital documents, which are then routed to the appropriate recipients or business systems. This process increases efficiency, reduces manual handling, and improves document security. Many organizations use digital mailrooms to streamline workflows and support remote or hybrid work environments.

What are the key skills and qualifications needed to thrive as a Digital Mailroom Operator, and why are they important?

To excel as a Digital Mailroom Operator, you need strong attention to detail, data entry skills, and familiarity with document management procedures, typically supported by a high school diploma or equivalent. Experience with scanning equipment, OCR software, and digital workflow platforms like SharePoint or Kofax is commonly required. Strong organizational skills, time management, and the ability to follow confidentiality protocols help individuals stand out in this role. These skills ensure efficient, accurate processing of sensitive information, enabling seamless digital document handling and secure communication within organizations.

What are some common challenges faced by Digital Mailroom professionals and how can they be addressed?

Digital Mailroom professionals often encounter challenges such as processing high volumes of incoming documents, ensuring accurate data extraction, and maintaining document security. To address these, effective use of automation tools, adherence to strict quality control protocols, and ongoing training in data privacy best practices are essential. Collaboration with IT and compliance teams also helps to streamline workflows and resolve technical issues quickly, ensuring that operational efficiency and data integrity are maintained.

What is the difference between Digital Mailroom vs Data Entry Clerk?

AspectDigital MailroomData Entry Clerk
Required CredentialsBasic computer skills, familiarity with document management systemsHigh school diploma, proficiency in data entry software
Work EnvironmentOffice setting, handling incoming physical and electronic documentsOffice environment, inputting data into databases or spreadsheets
Industry UsageCorporate, legal, healthcare sectors managing document flowVarious industries requiring data input and management

Digital Mailroom and Data Entry Clerk roles both involve handling information in office settings. The Digital Mailroom focuses on processing incoming physical and electronic documents, streamlining document flow, while Data Entry Clerks primarily input data into systems. Both roles require basic computer skills, but the Digital Mailroom emphasizes document management, making it essential for organizations managing large volumes of incoming information.

More about Digital Mailroom jobs
What cities are hiring for Digital Mailroom jobs? Cities with the most Digital Mailroom job openings:
What states have the most Digital Mailroom jobs? States with the most job openings for Digital Mailroom jobs include:
What job categories do people searching Digital Mailroom jobs look for? The top searched job categories for Digital Mailroom jobs are:
Digital Mailroom jobs near you
Infographic showing various Digital Mailroom job openings in the United States as of July 2026, with employment types broken down into 87% Full Time, 11% Part Time, and 2% Contract. Highlights an 90% Physical, 2% Hybrid, and 8% Remote job distribution, with an average salary of $45,246 per year, or $21.8 per hour.
Mailroom Clerk

Mailroom Clerk

Iron Mountain Incorporated

Chattanooga, TN • On-site

$16.50/hr

Full-time

Medical, Retirement, PTO

Re-posted 23 days ago

Job description

At Iron Mountain we know that work, when done well, makes a positive impact for our customers, our employees, and our planet. That's why we need smart, committed people to join us. Whether you're looking to start your career or make a change, talk to us and see how you can elevate the power of your work at Iron Mountain.
We provide expert, sustainable solutions in records and information management, digital transformation services, data centers, asset lifecycle management, and fine art storage, handling, and logistics. We proudly partner every day with our 225,000 customers around the world to preserve their invaluable artifacts, extract more from their inventory, and protect their data privacy in innovative and socially responsible ways.
Are you curious about being part of our growth story while evolving your skills in a culture that will welcome your unique contributions? If so, let's start the conversation.
Iron Mountain is seeking a detail-oriented Document Imaging Specialist to join our Digital Solutions team. In this role, you will be responsible for converting physical records into high-quality digital assets while maintaining strict production and quality standards.
What You'll Do
In this role, you will:
  • Lead the document conversion process by expertly preparing, sorting, and scanning hardcopy records to deliver high-quality electronic images that meet client objectives.
  • Collaborate with the Imaging Center team to follow production procedures and maintain accurate internal documentation for seamless project tracking.
  • Ensure compliance with organizational standards and Imaging Center guidelines to maintain a secure, clean, and regulatory-compliant work environment.

What You'll Bring
The ideal candidate will have:
  • 1+ years of experience in document prep, scanning, or a fast-paced administrative environment.
  • Strong knowledge of PC operations and computer-related products to navigate imaging software efficiently.
  • Proven ability in maintaining high accuracy and detail while working at a sustained pace to meet production goals.
  • Ability to lift up to 40 lbs and complete a pre-employment background check and drug screen.
  • We work as a mailroom which means we have shifts Monday through Saturday. Each employee will work 40 hrs. and will be given two days off (one during the week and Sundays). All employees will work on Monday because that will be the heaviest day for daily mail. If the daily work/material that we received from the mailroom is complete and there is no other material to work on, employees will be sent home. Therefore, this position does not guarantee a 40 hour work week if the work is completed.

What We Offer
  • Pay Rate: $16.50/hr - paid biweekly.
  • Schedule: Monday - Saturday (Sunday + 1 weekday are not worked - OT may be required)
  • 1st Shift: 6:30am - 3:00pm
  • Location: 6300 Enterprise Park Dr, Suite C, Chattanooga TN.
  • Competitive compensation and benefits aligned with your experience.
  • Paid time off/holidays: 2 weeks paid vacation and 7 paid holidays plus sick pay.
  • Comprehensive health, wellness, and retirement plans: Full benefits starting on day one, including 401(k) with company match and Employee Stock Purchase Program.
  • Opportunities for continuous learning and professional growth: Including tuition reimbursement to help you become our next generation of leaders.

#OPS
Category: Operations Group

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