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Mailroom Assistant Jobs in Virginia (NOW HIRING)

AvalonBay Communities

Mailroom Clerk

Virginia Beach, VA · On-site

$31K - $46K/yr

... -Assist with other office duties as needed. Minimum Qualifications: Education: * High School diploma or equivalent. Experience: * Mailroom or delivery services experience preferred. Knowledge ...

Roanoke College

Mail Services Assistant

Salem, VA · On-site

$16/hr

The mail services assistant supports the daily operations and reports to the Mail Services manager. This role helps perform routine duties pertaining to Mail Services and assist in the supervision of ...

Roanoke College

Mail Services Assistant

Salem, VA · On-site

$16/hr

The mail services assistant supports the daily operations and reports to the Mail Services manager. This role helps perform routine duties pertaining to Mail Services and assist in the supervision of ...

FedEx Office

Mail Services Assistant Manager

Richmond, VA

$20 - $24.50/hr

Coordinate and perform mailroom functions including incoming/outgoing mail processing, interoffice ... Track and log mail and package volumes, and assist with monthly or weekly reporting * Follow all ...

New

Loudoun County Government

Mailroom Courier

Leesburg, VA · On-site

$18.17 - $29.98/hr

The successful candidate will assist with accurately sorting interdepartmental mail, USPS mail items, and other deliverables to County offices; ensure mail is delivered on a timely basis consistent ...

Loudoun County Government

Mailroom Courier

Leesburg, VA · On-site

$18.17 - $29.98/hr

The successful candidate will assist with accurately sorting interdepartmental mail, USPS mail items, and other deliverables to County offices; ensure mail is delivered on a timely basis consistent ...

Virginia Jobs

Mail Clerk, Housing

Charlottesville, VA · On-site

$19 - $21/hr

The University of Virginia seeks a Mail Clerk to assist in a busy mailroom. The Mail Clerk serves as part of a team and works closely together daily with students, carriers, and mailroom staff. The ...

RDR Inc

Executive Assistant

Chantilly, VA · On-site

We are looking for an exceptional Executive Assistant to join our team! Overall, the individual ... Arrange for the delivery of outgoing mail/packages with the mailroom. * Prepare travel/training ...

RDR Inc

Executive Assistant

Chantilly, VA · On-site

We are looking for an exceptional Executive Assistant to join our team! Overall, the individual ... Arrange for the delivery of outgoing mail/packages with the mailroom. * Prepare travel/training ...

RDR, Inc

Executive Assistant

Chantilly, VA · On-site

We are looking for an exceptional Executive Assistant to join our team! Overall, the individual ... Arrange for the delivery of outgoing mail/packages with the mailroom. * Prepare travel/training ...

RDR Inc

Administrative Assistant (Entry)

Chantilly, VA · On-site

$17.50 - $24/hr

Arrange for the delivery of outgoing mail/packages with the mailroom * Prepare travel/training ... Maintain, update and serve as focal point for databases or spreadsheets * Assist in planning ...

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Mailroom Assistant information

See Virginia salary details

$11

$18

$25

How much do mailroom assistant jobs pay per hour?

As of Aug 7, 2026, the average hourly pay for mailroom assistant in Virginia is $18.02, according to ZipRecruiter salary data. Most workers in this role earn between $15.72 and $20.00 per hour, depending on experience, location, and employer.

Is a mailroom assistant job a good entry-level position?

A mailroom assistant job is typically considered a good entry-level position because it requires minimal prior experience and provides opportunities to develop organizational and communication skills. It often involves tasks like sorting mail, operating basic equipment, and working in a team environment, making it suitable for those starting their careers. However, career growth may depend on the employer and additional skills gained on the job.

What skills and qualifications are needed to be a mailroom assistant?

To thrive as a Mailroom Assistant, you need strong organizational skills, attention to detail, and basic literacy, often supported by a high school diploma or equivalent. Familiarity with mail sorting equipment, postage meters, barcode scanners, and tracking software is typically required. Reliability, time management, and effective communication are standout soft skills for this role. These abilities ensure accurate processing, efficient distribution of mail, and smooth operations within an organization.

What challenges do mailroom assistants face and how can they manage them?

Mailroom Assistants often deal with high volumes of mail and packages, especially during peak periods, which can make organization and time management challenging. Staying detail-oriented and developing efficient sorting systems are key to handling these demands. Additionally, they must ensure sensitive or confidential materials are properly handled and routed, requiring strict adherence to company protocols. Working closely with team members and using tracking software can help minimize errors and streamline the delivery process.

What is a mailroom assistant?

Mailroom Assistants are responsible for handling the sorting, distribution, and dispatching of incoming and outgoing mail and packages within an organization. They ensure that correspondence reaches the correct recipients in a timely manner and may also be responsible for maintaining mailroom equipment, logging deliveries, and handling confidential materials. Their work helps support smooth communication and operations within the company.

What is the difference between Mailroom Assistant vs Receptionist?

AspectMailroom AssistantReceptionist
Primary ResponsibilitiesSorting, distributing mail, managing packages, maintaining mail recordsGreeting visitors, answering phones, managing front desk, scheduling appointments
Work EnvironmentMailrooms, warehouses, corporate officesFront desk, office reception areas
Required SkillsOrganizational skills, basic computer knowledge, attention to detailCommunication skills, customer service, multitasking
Common CertificationsNone typically required, some may have logistics or postal certificationsNone typically required, customer service experience preferred

While both roles support office operations, a Mailroom Assistant focuses on handling mail and packages, whereas a Receptionist manages visitor interactions and front desk duties. Understanding these differences helps in choosing the right career path or job search focus.

What are the most commonly searched types of Mailroom jobs in Virginia? The most popular types of Mailroom jobs in Virginia are:
What are popular job titles related to Mailroom Assistant jobs in Virginia? For Mailroom Assistant jobs in Virginia, the most frequently searched job titles are:
What job categories do people searching Mailroom Assistant jobs in Virginia look for? The top searched job categories for Mailroom Assistant jobs in Virginia are:
What cities in Virginia are hiring for Mailroom Assistant jobs? Cities in Virginia with the most Mailroom Assistant job openings:
Mailroom Assistant jobs near you
Infographic showing various Mailroom Assistant job openings in Virginia as of July 2026, with employment types broken down into 1% As Needed, 75% Full Time, 21% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $37,486 per year, or $18 per hour.

Mailroom Clerk

AvalonBay Communities

Virginia Beach, VA • On-site

$31K - $46K/yr

Other

Medical, Dental, Vision, Retirement, PTO

Posted 5 days ago

Job description

Mailroom Clerk
Position Type:
Full time
Weekly Scheduled Hours:
40
State:
Virginia
City:
Virgina Beach
Zip Code:
23452
Total Base Pay Range:
$31,100.00 - $46,600.00
Overview:
AvalonBay Communities, Inc., an equity REIT, has a long-term track record of developing, redeveloping, acquiring and managing distinctive apartment homes in some of the best U.S. markets, and delivering outsized, risk-adjusted returns to shareholders. With equal parts experience and vision, we've established a leadership position rooted in our purpose of creating a better way to live and that is always focused on building value for the long term.
Creating a better way to live is the purpose that binds AvalonBay associates. We take that purpose seriously and expect you will as well. By focusing on collaboration, innovation, and taking ownership of our choices and actions, we act in ways that focus on creating value for our customers, investors and associates. Your positive, professional, and consistent personal interactions make AvalonBay a great place to work.
The Role:
The mailroom clerk is responsible for handling all inbound/outbound mail and functions associated with Mailroom tasks and assisting with other office duties as needed.
Essential Duties
-Receive, sort and process incoming mail documents, packages, and supplies. Notify and distribute to proper recipients.
-Record and process accountable mail information such as payments, internal/confidential and community mail, verify and maintain accuracy of transmittal logs, and create transmittal logs as needed.
-Perform finishing work on documents to be mailed, such as folding and insertion, creating certified mail forms and applying proper postage.
-Enter USPS, FEDEX and UPS tracking data into system for verification of payments or documents received.
-Scanning and digitizing payments and documents as requested.
-Assist with other office duties as needed.
Minimum Qualifications:
Education:

  • High School diploma or equivalent.
Experience:
  • Mailroom or delivery services experience preferred.
Knowledge, Skills and Abilities:
  • Able to lift and move up to 50lbs.
  • Able to demonstrate ability to read, write and follow English instructions.
  • Ability to spend most of the workday on feet.
  • Ability to operate mailroom equipment including inserters, calculators, and postage meters.
How AvalonBay Supports You:
We know that our teams are the beating heart of our success and we're committed to showing our appreciation.
We offer:
  • Comprehensive benefits - health, dental and vision, 401(k) with company match, paid vacation and holidays, tuition reimbursement, an employee stock purchase plan and more. Click on Benefits (https://jobs.avalonbay.com/benefits) for information.
  • Growth based on achievement and promotion from within.
  • Associate recognition (a company-wide recognition program that celebrates associate efforts and successes in contributing to the overall success of the organization - including destination awards, 'AvalonBay's Very Best' recognition program and others!).
  • A 20% discount on our incredible apartment homes.
  • A culture built on purpose and our core values - A Commitment to Integrity, A Spirit of Caring, and A Focus on Continuous Improvement.

Additional Info:
AvalonBay is proud to be an equal opportunity employer and is committed to an inclusive and diverse work environment free of discrimination and harassment. We believe that in order to achieve our purpose of creating a better way to live, we must recruit, develop and retain associates with a wide range of backgrounds, experiences and perspectives and create an environment that encourages all voices to be heard, understood and appreciated. With this we know we can do great things.
AvalonBay makes employment decisions without regard to a person's race, ethnicity, color, religion, sex, national origin, sexual orientation, gender identity, pregnancy (including childbirth, lactation or related medical conditions), age, physical or mental disability, genetic information (including characteristics or testing), citizenship status, military or veteran status, or any other status protected by the law.
AvalonBay will consider for employment qualified applicants with criminal histories in a manner consistent with requirements under the law.
Applications are being accepted on an ongoing basis.
AvalonBay does not require or request that you provide any information that identifies your age, date of birth, or dates of school attendance or graduation. Please redact this information prior to the submission of your application and/or leave these fields incomplete on your application.
For California residents, if you elect to apply to AvalonBay you accept the AvalonBay California Personnel Privacy Notice (https://www.avaloncommunities.com/california-personnel-privacy-notice/)

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