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Mailroom Assistant Jobs in Virginia (NOW HIRING)

RDR Inc

Executive Assistant

Chantilly, VA · On-site

We are looking for an exceptional Executive Assistant to join our team! Overall, the individual ... Arrange for the delivery of outgoing mail/packages with the mailroom. * Prepare travel/training ...

RDR

Executive Assistant

Chantilly, VA · On-site

We are looking for an exceptional Executive Assistant to join our team! Overall, the individual ... Arrange for the delivery of outgoing mail/packages with the mailroom. * Prepare travel/training ...

ClearanceJobs

Executive Assistant Jobs

Chantilly, VA · On-site

Executive Assistant REQUIRES A CURRENT TS/SCI WITH POLY SECURITY CLEARANCE prior to consideration ... Arrange for the delivery of outgoing mail/packages with the mailroom. * Prepare travel/training ...

RDR Inc

Administrative Assistant (Entry)

Chantilly, VA · On-site

$17.50 - $24/hr

Arrange for the delivery of outgoing mail/packages with the mailroom * Prepare travel/training ... Maintain, update and serve as focal point for databases or spreadsheets * Assist in planning ...

RDR, Inc

Administrative Assistant (Entry)

Chantilly, VA · On-site

$17.50 - $24/hr

Arrange for the delivery of outgoing mail/packages with the mailroom * Prepare travel/training ... Maintain, update and serve as focal point for databases or spreadsheets * Assist in planning ...

RDR Inc

Administrative Assistant (Entry)

Chantilly, VA

$17.50 - $24/hr

Arrange for the delivery of outgoing mail/packages with the mailroom * Prepare travel/training ... Maintain, update and serve as focal point for databases or spreadsheets * Assist in planning ...

VTG

Administrative Assistant

Chantilly, VA · On-site

$18.50 - $25/hr

The Administrative Assistant position performs a variety of administrative duties providing mission ... Arrange for the delivery of outgoing mail/packages with the mailroom * Prepare travel/training ...

VTG

Administrative Assistant

Chantilly, VA · On-site

$85K - $110K/yr

The Administrative Assistant position performs a variety of administrative duties providing mission ... Arrange for the delivery of outgoing mail/packages with the mailroom * Prepare travel/training ...

VTG

Administrative Assistant

Chantilly, VA

$18.50 - $25/hr

The Administrative Assistant position performs a variety of administrative duties providing mission ... Arrange for the delivery of outgoing mail/packages with the mailroom * Prepare travel/training ...

SemperServe

Administrative/Mailroom Specialist

Arlington, VA · On-site

$53K - $72K/yr

Requirements 1-3 years of experience in a professional office environment as a support assistant or receptionist, or equivalent position Experience handling phone calls, emails, and mail, serving as ...

VTG

Administrative Assistant

Chantilly, VA · On-site

$85K - $110K/yr

The nature of Administrative Assistant work varies from transactional in nature and requires ... Arrange for the delivery of outgoing mail/packages with the mailroom * Prepare travel/training ...

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All JobsMailroom JobsMailroom Assistant JobsMailroom Assistant Jobs in Virginia

Mailroom Assistant information

See Virginia salary details

$11

$18

$25

How much do mailroom assistant jobs pay per hour?

As of Aug 21, 2026, the average hourly pay for mailroom assistant in Virginia is $18.02, according to ZipRecruiter salary data. Most workers in this role earn between $15.72 and $20.00 per hour, depending on experience, location, and employer.

What is a mailroom assistant?

Mailroom Assistants are responsible for handling the sorting, distribution, and dispatching of incoming and outgoing mail and packages within an organization. They ensure that correspondence reaches the correct recipients in a timely manner and may also be responsible for maintaining mailroom equipment, logging deliveries, and handling confidential materials. Their work helps support smooth communication and operations within the company.

What skills and qualifications are needed to be a mailroom assistant?

To thrive as a Mailroom Assistant, you need strong organizational skills, attention to detail, and basic literacy, often supported by a high school diploma or equivalent. Familiarity with mail sorting equipment, postage meters, barcode scanners, and tracking software is typically required. Reliability, time management, and effective communication are standout soft skills for this role. These abilities ensure accurate processing, efficient distribution of mail, and smooth operations within an organization.

What challenges do mailroom assistants face and how can they manage them?

Mailroom Assistants often deal with high volumes of mail and packages, especially during peak periods, which can make organization and time management challenging. Staying detail-oriented and developing efficient sorting systems are key to handling these demands. Additionally, they must ensure sensitive or confidential materials are properly handled and routed, requiring strict adherence to company protocols. Working closely with team members and using tracking software can help minimize errors and streamline the delivery process.

What is the difference between Mailroom Assistant vs Receptionist?

AspectMailroom AssistantReceptionist
Primary ResponsibilitiesSorting, distributing mail, managing packages, maintaining mail recordsGreeting visitors, answering phones, managing front desk, scheduling appointments
Work EnvironmentMailrooms, warehouses, corporate officesFront desk, office reception areas
Required SkillsOrganizational skills, basic computer knowledge, attention to detailCommunication skills, customer service, multitasking
Common CertificationsNone typically required, some may have logistics or postal certificationsNone typically required, customer service experience preferred

While both roles support office operations, a Mailroom Assistant focuses on handling mail and packages, whereas a Receptionist manages visitor interactions and front desk duties. Understanding these differences helps in choosing the right career path or job search focus.

Is a mailroom assistant a good entry-level position?

A mailroom assistant is typically an entry-level position that involves sorting, delivering, and managing mail and packages within an organization. It provides basic administrative and organizational skills, making it suitable for individuals seeking to gain workplace experience and understand office operations. The role often requires physical activity and attention to detail but usually does not require advanced qualifications.

What do mailroom assistants do?

Mailroom assistants are responsible for sorting, distributing, and handling incoming and outgoing mail and packages within an organization. They often operate mail processing equipment, maintain records of shipments, and ensure timely delivery, supporting efficient communication and logistics. Strong organizational skills and attention to detail are important in this role.

What are the most commonly searched types of Mailroom jobs in Virginia?

The most popular types of Mailroom jobs in Virginia are:

What are popular job titles related to Mailroom Assistant jobs in Virginia?

For Mailroom Assistant jobs in Virginia, the most frequently searched job titles are:

What job categories do people searching Mailroom Assistant jobs in Virginia look for?

The top searched job categories for Mailroom Assistant jobs in Virginia are:

What cities in Virginia are hiring for Mailroom Assistant jobs?

Cities in Virginia with the most Mailroom Assistant job openings:

Mailroom Assistant jobs near you
Infographic showing various Mailroom Assistant job openings in Virginia as of August 2026, with employment types broken down into 2% As Needed, 69% Full Time, 26% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $37,486 per year, or $18 per hour.

Executive Assistant

RDR Inc

Chantilly, VA • On-site

Full-time

Re-posted 24 days ago

Job description

Description:

REQUIRES A CURRENT TS/SCI WITH POLY SECURITY CLEARANCE prior to consideration


This position is contingent upon award.


Do you have a strong administrative background and great customer service skills? We are looking for an exceptional Executive Assistant to join our team!


Overall, the individual will need to have strong MS Office skills (to include extensive experience in calendar management) and excellent communication skills.


Other duties performed will be the following:

  • Administrative duties providing mission support in one or more functions or business areas. The nature of the Executive Assistant work varies from transactional in nature and requires general knowledge of basic administrative processes (Entry Level to moderately complex intermediate Level).
  • Able to complete very complex tasks which demand a high degree of autonomy and latitude in planning, organizing, and decision making.
  • Maintain a schedule of appointments for a manager or office.
  • Answer routine telephone calls, direct calls and take messages.
  • Greet and escort visitors.
  • Retrieve, sort, and distribute incoming mail, newspapers, faxes, and other publications/documents.
  • Arrange for the delivery of outgoing mail/packages with the mailroom.
  • Prepare travel/training arrangements and process travel/training accounting/vouchers for the program office.
  • Draft, proofread, edit and coordinate correspondence.
  • Perform research and retrieve information from databases and other resources.
  • Maintain tracking records and filing systems; archive files.
  • Identify records via electronic/hardcopy resources to be processed, locate records on shelves and move boxes/containers of records.
  • Prepare all document pages for scanning by removing bindings.
  • Maintain, update and serve as focal point for databases or spreadsheets.
  • Assist in planning, scheduling, organizing, and execution of meetings, events, conferences, and off-sites.
  • Participate in meetings and events: may serve as recorder and may present position-related information. Prepare access rosters and request security clearance transfers. Assist in ordering supplies/equipment and arranging for office equipment repairs.
  • Perform administrative back up support for other offices.
  • Proficient in the MS Office Suite
Requirements:

High School Diploma with (7) years of work experience OR Bachelor's degree with (3) years of related experience.


Active TS/SCI with CI Poly clearance required prior to consideration.