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Library Archive Assistant Jobs (NOW HIRING)

GW Student

Jenkins Library and its scholarly archives. The Student Library Assistant will support the daily tasks necessary for the smooth running of a special collection library. Stack management, including ...

Library Systems & Services LLC

Archivist

Beltsville, MD · On-site

$60K - $72K/yr

Enter and update records in archival management systems and digital repositories used by the National Agricultural Library. * Assist with quality control and metadata normalization to improve ...

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How much do library archive assistant jobs pay per hour?

As of Jul 11, 2026, the average hourly pay for library archive assistant in the United States is $18.68, according to ZipRecruiter salary data. Most workers in this role earn between $15.14 and $21.15 per hour, depending on experience, location, and employer.

What does an archivist assistant do?

An archivist assistant supports archivists by organizing, cataloging, and preserving historical documents and records. They may handle tasks such as data entry, digitization, and maintaining archival storage, often using specialized software and following preservation standards.

What are Library Archive Assistants?

Library Archive Assistants are professionals who support the organization, preservation, and accessibility of archival materials in libraries or special collections. Their duties typically include cataloging documents, maintaining records, assisting researchers, and ensuring the proper storage of rare or historical materials. They play a crucial role in helping patrons and staff locate and use archival resources, while also contributing to the preservation of valuable collections. Good organizational skills, attention to detail, and an interest in history or information science are important qualities for this role.

What qualifications do you need for a library assistant?

Library archive assistants typically need a high school diploma or equivalent, with some positions preferring post-secondary education or coursework in library science or information management. Strong organizational skills, attention to detail, and familiarity with library cataloging systems or databases are also important qualifications.

What are some common challenges faced by Library Archive Assistants, and how can they be addressed?

Library Archive Assistants often encounter challenges such as managing large volumes of materials, handling delicate or rare items, and maintaining accurate catalog records. Staying organized and detail-oriented is key to ensuring materials are properly stored and retrievable. Collaborating closely with archivists and librarians can help resolve uncertainties about categorization or preservation methods. Additionally, adapting to new digital archiving technologies can be a learning curve, but ongoing training and professional development opportunities are commonly provided to support skill growth.

What qualifications do I need to be an archivist?

To become an archivist, a bachelor's degree in history, library science, or a related field is typically required, with many positions preferring a master's degree in archival studies or library science. Relevant skills include attention to detail, organization, and familiarity with archival management software; certifications such as the Certified Archivist credential can also enhance job prospects.

What is the difference between Library Archive Assistant vs Library Technician?

AspectLibrary Archive AssistantLibrary Technician
CredentialsHigh school diploma or equivalent; some roles may prefer post-secondary educationPost-secondary education or certification in library technology
Work EnvironmentArchives, special collections, historical repositoriesPublic, academic, or special libraries
ResponsibilitiesAssisting with cataloging, preserving, and organizing archival materialsManaging circulation, assisting patrons, cataloging library resources

While both roles support library functions, Library Archive Assistants focus on preserving and organizing archival materials in specialized environments, whereas Library Technicians handle day-to-day library operations and patron services in general library settings.

What are the key skills and qualifications needed to thrive as a Library Archive Assistant, and why are they important?

To thrive as a Library Archive Assistant, you need strong organizational abilities, attention to detail, and a background in library science or archival studies, often supported by a relevant degree or coursework. Familiarity with cataloging systems, digital archiving tools, and databases such as MARC or DACS is typically required. Excellent communication, problem-solving skills, and a customer service mindset help you support patrons and collaborate with colleagues. These skills ensure that valuable resources are accurately preserved, easily accessible, and efficiently managed for both present and future users.

How to become a library assistant with no experience?

To become a library archive assistant with no experience, focus on developing organizational skills, attention to detail, and familiarity with library systems or cataloging software. Entry-level positions often require a high school diploma or equivalent, and volunteering or internships can provide relevant experience to strengthen your application.
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Library Archive Assistant jobs near you
Infographic showing various Library Archive Assistant job openings in the United States as of July 2026, with employment types broken down into 12% Locum Tenens, 1% As Needed, 71% Full Time, 12% Part Time, 1% Temporary, and 3% Contract. Highlights an 93% Physical, 2% Hybrid, and 5% Remote job distribution, with an average salary of $38,859 per year, or $18.7 per hour.
Library Technical Assistant - Cataloging

Library Technical Assistant - Cataloging

Hebrew Union College

Cincinnati, OH • On-site

Full-time

Posted 7 days ago

Job description

Description:

Responsible for receiving, assessing, organizing, and processing books and ephemera transferred from HUC libraries. This position supports the accuracy and integrity of the library's collections by performing copy cataloging and item record maintenance for rare and potentially rare material and ensuring materials are properly prepared for preservation and shelving.

Essential Duties and Responsibilities

The essential functions include, but are not limited to the following:

  1. Unpack books and ephemera received from other HUC libraries and review for evidence of prior cataloging
  2. Identify damaged materials and route them to the binding assistant for repair or preservation.
  3. Verify the accuracy of bibliographic metadata for previously cataloged materials using the online cataloging system.
  4. 4. Route materials requiring cataloging corrections to the appropriate cataloger.
  5. 5. Edit item-level records to assign the appropriate branch, location, and other required metadata.
  6. 6. Shelve books and materials in accordance with established library procedures. Perform other duties as assigned.
Requirements:

Education

  • Associate's degree or college coursework in Library Informatics, Archival Studies, or a related field; or an equivalent combination of education and relevant experience.

Experience

  • One year of experience working in a library, archive, bookstore, museum, or similar collection-based environment. Demonstrated experience working with an integrated library system, or similar

Knowledge, Skills & Abilities

  • Ability to identify, interpret, and accurately describe bibliographic information in books and ephemera.
  • Strong attention to detail and ability to perform work requiring a high degree of accuracy.
  • Ability to organize and manage materials while maintaining established cataloging and archival standards.
  • Proficiency with Microsoft Office and the ability to learn library cataloging systems and other specialized software.
  • Familiarity with rare books, archival collections, or library technical services preferred.
  • Familiarity with Jewish texts, history, and culture preferred.

Technology

  • Microsoft Office 365 – Outlook
  • Integrated library software – OCLC WorldShare preferred

Core Values

Employees are expected to model Hebrew Union College’s Core Values:

  • Honesty and Integrity
  • Kindness and Decency
  • Openness and Transparency
  • Responsible Empowerment
  • Trust and Security
  • Diversity and Inclusion

Work Environment & Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodation may be made to enable individuals with disabilities to perform the functions.

Work is performed in an office environment:

  • Manual dexterity sufficient to handle rare, sometimes fragile, materials without causing damage
  • Ability to retrieve and distribute books, written documents, and boxes up to 25 pounds, and retrieve and replace objects from shelves of up to 8 feet high using a stepstool
  • In addition to required interaction with other staff on the local campus, all Library employees will work cooperatively with system-wide staff members on all campuses