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Library Archive Assistant Jobs (NOW HIRING)

Keuka College

Library Student Assistant

Keuka Park, NY · On-site

$16/hr

The Library Student Assistant supports the daily operations of Lightner Library by assisting in a variety of areas, including the Circulation Desk, Interlibrary Loan (ILL), Archives, and Technical ...

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How much do library archive assistant jobs pay per hour?

As of Jun 20, 2026, the average hourly pay for library archive assistant in the United States is $18.68, according to ZipRecruiter salary data. Most workers in this role earn between $15.14 and $21.15 per hour, depending on experience, location, and employer.

What does an archivist assistant do?

An archivist assistant supports archivists by organizing, cataloging, and preserving historical documents and records. They may handle tasks such as data entry, maintaining inventory, and using archival management software, often working in libraries or archives with attention to detail and accuracy.

What are Library Archive Assistants?

Library Archive Assistants are professionals who support the organization, preservation, and accessibility of archival materials in libraries or special collections. Their duties typically include cataloging documents, maintaining records, assisting researchers, and ensuring the proper storage of rare or historical materials. They play a crucial role in helping patrons and staff locate and use archival resources, while also contributing to the preservation of valuable collections. Good organizational skills, attention to detail, and an interest in history or information science are important qualities for this role.

What qualifications do you need for a library assistant?

Library archive assistants typically need a high school diploma or equivalent; some positions prefer post-secondary education or coursework in library science or information management. Strong organizational skills, attention to detail, and familiarity with library cataloging systems or digital tools are also important qualifications.

What are some common challenges faced by Library Archive Assistants, and how can they be addressed?

Library Archive Assistants often encounter challenges such as managing large volumes of materials, handling delicate or rare items, and maintaining accurate catalog records. Staying organized and detail-oriented is key to ensuring materials are properly stored and retrievable. Collaborating closely with archivists and librarians can help resolve uncertainties about categorization or preservation methods. Additionally, adapting to new digital archiving technologies can be a learning curve, but ongoing training and professional development opportunities are commonly provided to support skill growth.

What qualifications do I need to be an archivist?

To become an archivist, a bachelor's degree in history, library science, or a related field is typically required, with many positions preferring a master's degree in archival studies or library science. Relevant skills include attention to detail, organization, and familiarity with archival management software; certifications such as the Certified Archivist credential can also enhance job prospects.

What is the difference between Library Archive Assistant vs Library Technician?

AspectLibrary Archive AssistantLibrary Technician
CredentialsHigh school diploma or equivalent; some roles may prefer post-secondary educationPost-secondary education or certification in library technology
Work EnvironmentArchives, special collections, historical repositoriesPublic, academic, or special libraries
ResponsibilitiesAssisting with cataloging, preserving, and organizing archival materialsManaging circulation, assisting patrons, cataloging library resources

While both roles support library functions, Library Archive Assistants focus on preserving and organizing archival materials in specialized environments, whereas Library Technicians handle day-to-day library operations and patron services in general library settings.

Can you get a library assistant job with no experience?

Library assistant positions often do not require prior experience, as employers may provide on-the-job training. Basic skills such as organization, communication, and familiarity with library systems or tools can be helpful, but many entry-level roles are open to candidates without previous work in libraries.

What are the key skills and qualifications needed to thrive as a Library Archive Assistant, and why are they important?

To thrive as a Library Archive Assistant, you need strong organizational abilities, attention to detail, and a background in library science or archival studies, often supported by a relevant degree or coursework. Familiarity with cataloging systems, digital archiving tools, and databases such as MARC or DACS is typically required. Excellent communication, problem-solving skills, and a customer service mindset help you support patrons and collaborate with colleagues. These skills ensure that valuable resources are accurately preserved, easily accessible, and efficiently managed for both present and future users.
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Library Archive Assistant jobs near you
Infographic showing various Library Archive Assistant job openings in the United States as of June 2026, with employment types broken down into 72% Full Time, 6% Part Time, and 22% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $38,859 per year, or $18.7 per hour.

Branch Librarian and Archives Coordinator

U.S. Court of Appeals, Ninth Circuit

San Francisco, CA • On-site

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 9 days ago

Job description

$89,488 - $145,507 (CL 28)
San Francisco, CA
Position Overview
The Ninth Circuit Court Libraries are currently accepting applications for the position of Branch Librarian and Archives Coordinator at our San Francisco Headquarters location. This unique position combines branch library leadership, collection management, and archives coordination in one of the nation's largest court library systems.
The Ninth Circuit Library system serves all the federal courts within the jurisdiction of the Ninth Circuit, including more than 400 judges in the Circuit, district, and bankruptcy courts. The Library system includes a Headquarters Library in San Francisco and approximately 20 staffed branch locations.
The Branch Librarian and Archives Coordinator is based at the Ninth Circuit Headquarters Library at the James R. Browning U.S. Courthouse in San Francisco, CA. The position supervises two paraprofessional library staff and works collaboratively with library staff throughout the Ninth Circuit. The position is responsible for managing the Headquarters Library print collection and overseeing the physical archives housed at the Browning Courthouse. In addition, the Branch Librarian and Archives Coordinator leads efforts to identify, preserve, organize, and promote access to materials documenting the history of the Court and participates in digital archives initiatives. As a member of the Headquarters Branch Library team, the position also provides research and reference service, staffs the service desk, supports outreach efforts, and assists library users onsite. The successful candidate will join a team of librarians located throughout the Ninth Circuit who are committed to developing innovative resources and services for our users and will have the opportunity to participate in systemwide activities and initiatives.
Representative Duties
Branch Operations
  • Supervises library paraprofessional staff and archive volunteers
  • Coordinates the day-to-day operation of the Headquarters Library, including scheduling service desk hours and facilitating library access for judges, court staff, and other library users
  • Oversees the Headquarters Library print collection, including collection development and maintenance, weeding projects and book shifts
  • Works as a team member in coordinating services with other branch libraries throughout the Circuit

Archives Collections
  • Coordinates, administers, and advises on all aspects of identifying, organizing, preserving, and providing access to court records, judges' papers, artifacts, and other materials of historical significance to the Circuit.
  • Oversees the physical archives of the Court and participates in digital archives and preservation initiatives.
  • Serves as a professional resource to members of the judiciary, the bar, historians, and members of the public researching the Court's historical materials
  • Advises judges regarding the disposition of personal papers and artifacts
  • Creates finding aids, research guides, and other tools to facilitate access to historical materials.
  • Coordinates with and acts as liaison to the National Archives and Records Administration, the Federal Judicial Center, the Ninth Circuit Historical Society, museums, and other historical organizations
  • Researches, develops, and obtains permissions for displays and exhibits relating to the Court's history
  • May assist with the development and production of oral histories relating to the Court

Reference and Public Services
  • Provides legal and non-legal research and reference services for judges, court staff, and other library users, including regular staffing of the service desk
  • Works as a team member supporting Library current awareness and other information delivery services
  • May develop library promotional materials and research guides
  • May conduct orientations, trainings, presentations, tours and other educational and outreach activities
  • May serve on local court committees and/or on Circuit-wide or national library committees and working groups
  • May participate in local bar activities and/or partner with other librarians or agencies on court related projects
  • May support civic education initiatives

Other duties and projects as assigned
Required Qualifications
  • M.L.S. degree (or equivalent) from an ALA-accredited library school
  • Two years of professional law library experience
  • One year of archives experience
  • Excellent research skills
  • Knowledge of library, archives, and knowledge management concepts, principles, and practices
  • Experience working with people at all levels; effective oral and written communication skills
  • Strong organizational and problem-solving skills
  • Aptitude for performing functions requiring a high degree of accuracy and careful attention to detail
  • Ability to prioritize demands from multiple users
  • Ability to travel occasionally to other locations within the Circuit and the judiciary
  • Ability to handle occasional moderate to heavy physical activity

Preferred Qualifications
  • Four years of progressively responsible library experience
  • Two years of progressively responsible archives experience
  • Demonstrated skills in legal reference and research
  • Experience with digital archives software such as ArchivesSpace
  • Experience with archival processing
  • J.D. degree
  • Experience supervising personnel
  • Project management experience
  • Experience in the development of SharePoint, Microsoft Teams, LibGuides, or other web-based information delivery services
  • Practical experience in acquisitions, cataloging, and technical services
  • Skill determining the types of materials, regardless of format, that are of historical significance to the Court

Total Rewards
  • Salary: depending on qualifications and experience
  • Time off: 13 days of paid vacation for the first three years, increasing with tenure thereafter, 13 sick days accrued per year, 11 paid holidays
  • Benefits:
    • Federal pension plan and optional employer-matching Thrift Savings Plan (similar to a 401K)
    • Choice of a variety of employer-subsidized federal health and life insurance plans. Optional dental, vision, and long-term care coverage
    • Flexible spending account to pay out-of-pocket health and dependent care expenses with tax-free dollars
  • Other Perks: Eligibility for Public Service Loan Forgiveness Program, public transit subsidy, alternate work schedules, and reasonable work hours

How to Apply and Required Documents
Please submit a single PDF file through the Court's Career Portal that includes:
(1) cover letter,
(2) resume, and
(3) at least three references
Only applicants submitting the following documents will be considered (resume, cover letter, and 3 references).
Next Steps
  • Priority given to applications received by July 5, 2026
  • Position open until filled

Conditions of Employment
Must be a U.S. citizen or permanent resident in the process of applying for citizenship. Successful applicants are provisionally hired pending results of background investigation and fingerprinting. Positions with the U.S. Courts are at-will, excepted service appointments, and may be terminated with or without cause by the Court. Employees are required to adhere to the Code of Conduct for Judicial Employees. Direct deposit of pay required.
The Court reserves the right to modify the conditions of this job announcement, or to withdraw the announcement, for any reason including, but not limited to, budgetary issues. Said modifications may occur without prior written or other notice.
Equity Focused Employer
We value diversity and are committed to equity and inclusion in our workplace. The 9th Circuit encourages applications from all qualified individuals and seeks a diverse pool of applicants in terms of race, ethnicity, national origin, sex, gender identity and expression, sexual orientation, age, languages spoken, veteran's status, disability, religion, and socio-economic circumstance.

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