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Bibliographic Assistant Jobs (NOW HIRING)

Zimmerman Associates, Inc.

... bibliographic records * Assist in performing quality control checks of all bibliographic metadata records and digital objects Requirements * MLS degree from an accredited institution or equivalent ...

BANDANA

Librarian Processing Assistant

Manhattan, NY · On-site

$33.03/hr

Librarian Processing Assistant NYU is hiring for a Librarian Processing Assistant Position in ... in records and bibliographic holdings information; strong analytical skills desirable. In ...

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Bibliographic Assistant information

What is a bibliographic assistant?

Bibliographic assistants are support professionals who help manage and organize library materials and information resources. They typically assist with cataloging books, periodicals, and other materials, maintaining bibliographic records, and supporting librarians in tasks such as acquisitions and data entry. Bibliographic assistants play a crucial role in ensuring that library collections are accurately documented and easily accessible for users. Their work may also involve responding to information requests, processing new materials, and updating databases.

What are the key skills and qualifications needed to thrive as a bibliographic assistant?

To thrive as a Bibliographic Assistant, you need a solid grasp of library science principles, attention to detail, and familiarity with bibliographic standards, often supported by a degree in library science or related field. Experience with integrated library systems (ILS), cataloging software like OCLC WorldCat, and MARC records is typically required. Strong organizational skills, effective communication, and the ability to work both independently and collaboratively are essential soft skills. These capabilities ensure accurate cataloging, efficient information retrieval, and smooth library operations.

What are some common challenges faced by bibliographic assistants when managing large volumes of records, and how can these be addressed?

Bibliographic Assistants often handle large volumes of cataloging and metadata records, which can be challenging due to the need for high accuracy and attention to detail. Managing updates, correcting errors, and ensuring consistency across multiple platforms require strong organizational skills and familiarity with cataloging standards such as MARC and RDA. Utilizing library management systems efficiently and staying updated on best practices can help address these challenges. Regular communication with librarians and digital resource teams also supports problem-solving and workflow improvements.

Is it hard to become a bibliographic assistant?

Becoming a bibliographic assistant typically requires a high school diploma or equivalent, with some positions preferring postsecondary education or library science coursework. The role involves organizational skills, familiarity with cataloging tools, and attention to detail, but it generally does not require extensive training or certifications, making it accessible for entry-level candidates.
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Bibliographic Assistant jobs near you
Infographic showing various Bibliographic Assistant job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 75% Full Time, 21% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.

Bibliographic Assistant VII

Columbia University

New York, NY • On-site

$28.32/hr

Full-time

Re-posted 26 days ago

Job description

  • Job Type: Support Staff - Union
  • Bargaining Unit: 1199 Clerical
  • Regular/Temporary: Regular
  • End Date if Temporary:
  • Hours Per Week: 35
  • Standard Work Schedule: Monday-Friday: 9AM-5PM
  • Building: Butler Library
  • Salary Range: $28.32 - $28.32 per hour entry rate ($29.19 - $29.19 per hour minimum rate)

The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting.
Position Summary
Columbia University Libraries is currently seeking applicants for the position of Bibliographic Assistant VII in the department of Collections Acquisition & Metadata Services. Columbia University Libraries is a globally-recognized academic research library, serving one of the world's most important centers of research and learning. The Libraries' collection includes resources in more than 450 languages and primary source materials that span over 4,000 years of human thought. The collections include over 15 million volumes, with access to over 7 million online electronic resource titles, nearly 300,000 linear feet of manuscripts and archives, over 150,000 maps, and over 1.2 million graphic and audio-visual materials. Through an extensive global network of library partnerships, Columbia Libraries also facilitates access to collections at academic, research, and public libraries across the country and the world.
The Bibliographic Assistant in this position will work mainly with monograph material from countries primarily located in the Mid-East and process the material for discovery in the Libraries catalog. The incumbent will perform all phases of bibliographic editing for monographic materials received from acquisitions departments.
Test: Language tests will be given the day of the interview.
Responsibilities
  • Provides original and copy cataloging support for monograph material.
  • Assigns library locations to newly acquired material.
  • Identifies new and added volumes of serials and process according to local practices.
  • Enters invoices in the Libraries local system for payment.
  • Corresponds with vendors on missing and defective items and invoice errors.
  • Checks-in materials, adds them to existing holdings, and routes them to appropriate departments.
  • Pays invoices for continuing resources material.
  • Corresponds and interacting with CUL's subject liaisons on matters related to books received in the department.
  • Opens a high volume of material from several different vendors.
  • Performs quality control on material received.
  • Other duties as assigned.

Minimum Qualifications
  • High school diploma and/or its equivalent and one year of related experience required.
  • Strong knowledge of two Mid East languages - one in the Arabic alphabet.
  • Ability to quickly learn complex tasks and systems and deploy this knowledge in a dynamic and diverse academic library environment with minimal oversight.
  • Ability to prioritize and organize work in an effective manner.
  • Ability to determine the research value and subject discipline of library materials for purposes of cataloging and classification.
  • Strong computer skills to interact with numerous online vendor platforms and transfer this information to the Libraries internal system.
  • Ability to communicate effectively with internal Libraries' staff and external vendors, producers and creators.
  • Ability to interact with a diverse group of colleagues and library users.
  • Ability to push, pull, and lift up to 40lbs.

Preferred Qualifications
  • Some college preferred.
  • Previous experience in academic libraries.
  • Library acquisitions and/or book trade experience desirable.

Equal Opportunity Employer / Disability / Veteran
Columbia University is committed to the hiring of qualified local residents.

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