Bibliographic Assistant Jobs (NOW HIRING)

Salary: $3,078.00 - $3,201.00 Monthly
Location : King Intermediate: 46-155 Kamehameha Hwy, Kaneohe, HI 96744
Job Type: Temporary, Full-time 12-month
Job Number: 2026-02776
District / Complex Area: Classified / Windward / CK
School / Office: Classified / King Intermediate
Opening Date: 08/16/2026
Max Number of Applicants: 25
Position %: 100%
Position Number: 802781
Description
The authorized level of the position is Library Assistant III. Applications are being accepted down to the Library Assistant II in the event of recruiting difficulties.
Salary Range:
Library Assistant II, SR-05: $3,078.00 per month
Library Assistant III, SR-07: $3,201.00 per month
Examples of Duties
Shelves books, magazines and other materials by call numbers, in accordance with the library's classification scheme; files pamphlet material in vertical files and special material (such as phonographic records) in designated locations; reads shelves for misplaced books and corrects shelving; shifts materials on shelves as necessary; removes volumes which appear to be in poor physical condition for a higher-level employee to consider for withdrawal or rebinding; packs and otherwise prepares materials (e.g. films, books) for mailing; inspects and cleans all returned films; assists at the circulation desk by performing limited functions as assigned, such as charging and discharging books, registering borrowers, collecting fines; retrieves periodicals and/or other materials requested by patrons; checks in easily identifiable magazines by posting receipt of issues to the proper record; property stamps materials; types and affixes spine labels on books; affixes colored tape and/or other labeling to books; inserts theft detection tape; puts plastic jackets on books; mends torn pages; reinforces spines; pastes pockets in books; and may perform routine linking of library materials to records in the database.
Minimum Qualifications
Experience Requirement:
Except for the substitutions provided for in these specifications, applicants must have had progressively responsible experience of the kind and quality described below and in the amounts shown in the following table:
Class TitleGeneral
Exper
(yrs)Spec
Exper
(yrs)Tech/Paraprof
Exper
(yrs)Total
Exper
(yrs) Library Asst II
1/2001/2 Library Asst III1001
*For certain positions at the Library Technician V, VI and VII levels, supervisory aptitude may be required.
General Experience: Clerical work experience which demonstrated knowledge of spelling, arithmetic, the ability to read, understand and follow oral and written instructions, and compare words and numbers quickly and accurately.
For the Library Assistant III level and above, the applicant's general experience must also demonstrate knowledge of and ability to perform various clerical procedures, operate various kinds of office equipment, and deal with others in a tactful and polite manner or must have been at least comparable to the Library Assistant II class in the State service.
Specialized Experience: Progressively responsible experience in a library which involved performing various library support activities (e.g. circulation work, stack maintenance, processing orders for library materials, posting receipt of periodicals and other materials, locating and verifying bibliographic information using standard sources, etc.) and which provided knowledge and required the application of library terminology, practices, policies and procedures and understanding of the nature and organization of library materials. For the Library Technician V and above, the experience must also demonstrate knowledge and understanding of various elements related to the organization of library materials, including elements of bibliographic description, catalog card elements and general format, standard library tools and reference sources (e.g. Library of Congress Subject Headings, Books in Print, Reader's Guide to Periodical Literature), classification scheme(s) (e.g. Dewey Decimal, Library of Congress), and/or the nature of various types of publications and materials. For the Library Assistant IV and Library Technician V, at least one (1) year of the required experience must have been comparable to the next lower level than the one being applied for.
Technical/Paraprofessional Experience: Progressively responsible work experience which involved performing technical paraprofessional library work (e.g. copy cataloging, general reference, collection maintenance). At least one (1) year of the required experience must have been comparable to the next lower level than the one being applied for.
For certain positions at the Library Technicians V, VI and VII levels, supervisory aptitude may be required. Supervisory aptitude is required at the Library Technician VIII level. Supervisory aptitude is the demonstration of aptitude or potential for the performance of supervisory duties through successful completion of regular or special assignments which involve some supervisory responsibilities or aspects; by serving as a group or team leader or in similar work in which opportunities for demonstrating supervisory capabilities exist; by completion of training courses in supervision accompanied by application of supervisory skills in work assignments or by favorable appraisals by a supervisor indicating the possession of supervisory potential.
Substitutions Allowed:
Substitution of Education for Experience:
1. Graduation from high school may be substituted for the required one-half (1/2) year of General Experience.
2. Successful completion of a substantially full-time equivalent clerical, stenographic or secretarial curriculum leading to a degree, diploma or a certificate of achievement at an accredited community college or at a business or technical school which included courses in basic English, arithmetic, general clerical procedures and office machines may be substituted for the one (1) year of General Experience provided the duration of the training was for a year or more.
3. Successful completion of a substantially full-time equivalent clerical, stenographic or secretarial curriculum leading to a degree, diploma or a certificate of achievement at an accredited community college, business or technical school which was for a period of less than one (1) year may be substituted for General Experience on a month-for-month basis provided the training included courses in basic English, arithmetic, general clerical procedures and office machines.
4. Successful completion of one-half (1/2) a school year of substantially full-time clerical, stenographic or secretarial curriculum at an accredited community college, business and/or technical school which included courses in basic English, arithmetic, general clerical procedures and office machines, may be substituted for six (6) months of General Experience.
5. Successful completion of one (1) school year (of a program of more than one (1) year in length) of substantially full-time clerical, stenographic or secretarial curriculum at an accredited community college, business and/or technical school which included courses in basic English, arithmetic, general clerical procedures and office machines, may be substituted for one (1) year of General Experience.
6. Successful completion of a substantially full-time equivalent library science or technology curriculum leading to an Associate in Science or comparable degree from an accredited community college, junior college or other comparable institution, may be substituted for the General Experience or the Specialized Experience on the basis of one (1) year of such training for one (1) year of experience, up to maximum of two (2) years of General or Specialized Experience.
7. Successful completion of a substantially full-time equivalent library science or technology curriculum at an accredited community college, junior college or other comparable institution, may be substituted for the General Experience or Specialized Experience on the basis of fifteen (15) semester credits for six (6) months of General or Specialized Experience, up to a maximum of two (2) years.
8. Education in an accredited university in a baccalaureate program with courses in English composition and college mathematics may be substituted for experience on the basis of fifteen (15) semester hours for six (6) months of General Experience, up to a maximum of one (1) year of General Experience.
9. Applicants who possess a master's degree in library science or who have satisfactorily completed all of the coursework (except for the thesis and/or comprehensive qualifying examinations) leading to the master's degree in library science, from an accredited college or university may substitute their education for the General, Specialized and/or Technical/Paraprofessional Experience required, up to a maximum of one (1) year of general, two (2) years Specialized and two (2) years Technical/Paraprofessional Experience.
10. Graduate level coursework in library science from an accredited college or university may be substituted for the General, Specialized and/or Technical/ Paraprofessional Experience on the basis of fifteen (15) semester credits for six (6) months of experience.
11. Excess Technical/Paraprofessional Experience may be substituted for Specialized or General Experience on a month-for-month basis.
12. Excess Specialized Experience may be substituted for General Experience on a month-for-month basis.
Quality of Experience: Possession of the required number of years of experience will not in itself be accepted as proof of qualification for a position. The applicant's overall experience must have been of such scope and level of responsibility as to conclusively demonstrate that applicant has the ability to perform the duties of the position for which applicant is being considered.
Supplemental Information
Salary: The advertised salary is based on full-time employment and includes shortage and school year differentials, if applicable.
Requirements: Applicants must meet all the requirements for the position they are seeking as of the date of the application, unless otherwise specified. Unless specifically indicated, the required education and experience may not be gained concurrently. Calculation of experience is based on full-time, 40-hour workweeks. Part-time experience is pro-rated. Example: Twelve months of experience at 20 hours/week is equivalent to six months of experience, not one year. Also, hours worked in excess of 40 hours/week will not be credited. Example: Twelve months of experience at 60 hours/week is equivalent to one year of experience, not one and a half years.
Temporary Assignment: Claims of Temporary Assignment (TA) experience to meet the minimum qualification requirements must be verified and attached to the application using one of the options below:

1. A copy of the applicant's TA History Report or equivalent system-generated report;
   
2. A signed letter from the applicant's supervisor that includes the applicant's name, his/her TA job title, the TA start and end dates (from mm/yy to mm/yy), his/her specific TA duties performed, and either the TA hours worked per week or total TA hours worked; or,
   
3. Copies of the applicant's signed SF-10 Forms.

Documents: Attach all relevant supporting documents to your application. Documents that were attached to applications submitted before November 16, 2023 do not automatically attach or transfer to applications submitted on and after December 16, 2023. All submitted documents become the property of the Hawaii State Department of Education.
Information about Temporary Positions: Temporary positions may be extended year to year, dependent upon funding and departmental needs. Making yourself available for temporary positions increases your employment possibilities and may lead to permanent opportunities. A person hired for a temporary position may also become a temporary employee upon satisfactory completion of the initial probation period of at least six months. Once a temporary employee, you would be eligible to apply for promotion and transfer opportunities to permanent as well as other temporary positions. You may also enjoy other rights and benefits as afforded to an employee in a permanent position, with the exception of return rights and placement rights associated with a reduction-in-force.
Equal Opportunity
The Hawaii State Department of Education does not discriminate in its educational policies, programs, and activities on the basis of sex, race, color, religion, national origin, age, and disability in accordance with Title IX of the Education Amendments of 1972, Title VI of the Civil Rights Act of 1964, Section 504 of the Rehabilitation Act of 1973, Age Discrimination Act of 1975, and Americans with Disabilities Act of 1991. The Department does not discriminate in its employment policies, programs, and activities on the basis of sexual orientation, arrest and court record, and National Guard participation, as well as on the basis of sex, race, color, religion, national origin, age, and disability, in accordance with Title VII of the Civil Rights Act of 1964, Age Discrimination in Employment Act of 1967, Americans with Disabilities Act of 1991, Equal Pay Act of 1963, and Chapter 378, Part I, Hawaii Revised Statutes.
Payday
New employees can expect their first paycheck within the first 3 pay periods of their start date. Payday is on the 5th and 20th (or previous business day) of every month.
12-month civil service and SSP employees enjoy a range of competitive benefits:

• Holidays: You may be eligible for 13 paid holidays each year; 14 holidays during an election year.
• Vacation: Employees of Bargaining Units 1, 2, 3, 4, 9, 10 and 13 earn 21 days per year.
• Sick Leave: Employees of Bargaining Units 1, 2, 3, 4, 9, 10 and 13 earn 21 days per year. Accumulated (unused) c