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Invoicing Assistant Jobs (NOW HIRING)

CJ Logistics

Invoicing Analyst

Des Plaines, IL · On-site

$55K/yr

Maintain documentation of invoicing processes * Assist with information requests / invoicing questions from customers and Logistics Center personnel * Provide support and direction for Invoicing ...

Dawson

Invoicing Specialist

Columbus, OH

$22 - $25/hr

Support and work alongside the OCTG Specialist * Assist with general supply chain and administrative duties as needed Supply Chain Invoicing Specialist II * Process invoices within the Supply Chain ...

CJ Logistics

Invoicing Analyst

Des Plaines, IL · On-site

$55K/yr

Maintain documentation of invoicing processes * Assist with information requests / invoicing questions from customers and Logistics Center personnel * Provide support and direction for Invoicing ...

Brad Hall Companies

Invoicing Associate

Phoenix, AZ · On-site

Invoicing Associate SP Phoenix - Phoenix, AZ 85043 Overview Position Type Full Time Job Shift Day ... Will utilize reports to assist with the tracking of product in use over larger timeframes and over ...

Senergy Petroleum LLC

Invoicing Associate

Phoenix, AZ · On-site

The Invoicing Associate will.... Invoice Processing: * Process daily invoices accurately and ... Will utilize reports to assist with the tracking of product in use over larger timeframes and over ...

BRAD HALL COMPANIES

Invoicing Associate

Phoenix, AZ

The Invoicing Associate will.... Invoice Processing: * Process daily invoices accurately and ... Will utilize reports to assist with the tracking of product in use over larger timeframes and over ...

Senergy Petroleum

Invoicing Associate

Phoenix, AZ · On-site

The Invoicing Associate will.... Invoice Processing: * Process daily invoices accurately and ... Will utilize reports to assist with the tracking of product in use over larger timeframes and over ...

Shamrock Roofing

Invoicing Specialist

Overland Park, KS · On-site

$45K - $50K/yr

This position may assist each team within the department as support. Candidates with backgrounds in ... Invoicing incoming jobs and verifying Labor Invoices (Frequent) * Data Entry in Spreadsheets and ...

Shamrock Roofing

Invoicing Specialist

Overland Park, KS

$45K - $50K/yr

This position may assist each team within the department as support. Candidates with backgrounds in ... Invoicing incoming jobs and verifying Labor Invoices (Frequent) * Data Entry in Spreadsheets and ...

Brad Hall Companies

Invoicing Associate

Phoenix, AZ · On-site

The Invoicing Associate will.... Invoice Processing: * Process daily invoices accurately and ... Will utilize reports to assist with the tracking of product in use over larger timeframes and over ...

Bartlett Roofing

Invoicing Specialist

Salt Lake City, UT · On-site

$54K - $75K/yr

Handle escalated supplement cases by taking over negotiations and resolving complex approval issues that require senior-level intervention. * Assist monthly training sessions for AR and Invoicing ...

Bartlett Roofing

Invoicing Specialist

Spokane, WA · On-site

$54K - $75K/yr

Handle escalated supplement cases by taking over negotiations and resolving complex approval issues that require senior-level intervention. * Assist monthly training sessions for AR and Invoicing ...

Bartlett Roofing

Invoicing Specialist

Boise, ID · On-site

$54K - $75K/yr

Handle escalated supplement cases by taking over negotiations and resolving complex approval issues that require senior-level intervention. * Assist monthly training sessions for AR and Invoicing ...

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Invoicing Assistant information

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$11K

$42.6K

$57K

How much do invoicing assistant jobs pay per year?

As of Jun 5, 2026, the average yearly pay for invoicing assistant in the United States is $42,553.00, according to ZipRecruiter salary data. Most workers in this role earn between $32,000.00 and $47,500.00 per year, depending on experience, location, and employer.

What are some common challenges faced by Invoicing Assistants and how can they be managed effectively?

Invoicing Assistants often encounter challenges such as managing high volumes of invoices, ensuring accuracy under tight deadlines, and resolving discrepancies with clients or vendors. To handle these effectively, strong organizational skills and attention to detail are crucial, as is familiarity with invoicing software and clear communication with both internal teams and external contacts. Proactively tracking invoice statuses and following up on outstanding issues can help prevent delays and maintain positive working relationships.

What is the difference between Invoicing Assistant vs Accounts Payable Clerk?

AspectInvoicing AssistantAccounts Payable Clerk
Primary ResponsibilitiesPreparing and sending invoices, verifying billing detailsProcessing vendor invoices, managing payments
Required SkillsAttention to detail, basic accounting knowledge, data entryInvoice processing, reconciliation, vendor communication
Work EnvironmentOffice setting, accounting or finance departmentsOffice setting, finance or accounting teams
Common CertificationsNone required, but bookkeeping courses helpfulNone required, bookkeeping or accounting courses beneficial

Invoicing Assistants focus on creating and managing customer invoices, while Accounts Payable Clerks handle vendor invoices and payments. Both roles require attention to detail and basic accounting skills, often working in similar office environments. However, their primary functions differ: invoicing assistants manage outgoing bills, whereas accounts payable clerks process incoming bills and ensure timely payments.

What are the key skills and qualifications needed to thrive as an Invoicing Assistant, and why are they important?

To thrive as an Invoicing Assistant, you need strong attention to detail, basic accounting knowledge, and proficiency in data entry, typically supported by a high school diploma or equivalent. Familiarity with invoicing software, spreadsheets (like Microsoft Excel), and accounting systems such as QuickBooks is commonly required. Excellent organizational skills, time management, and clear communication help ensure accuracy and smooth workflow. These skills are essential for minimizing errors, maintaining financial records, and supporting efficient business operations.

What does an Invoicing Assistant do?

An Invoicing Assistant is responsible for preparing, sending, and managing invoices for a company or organization. They ensure that billing information is accurate, process payments, follow up on outstanding invoices, and maintain records of transactions. Their role often involves communicating with clients or customers to resolve billing issues and collaborating with other departments to ensure accurate financial documentation. Invoicing Assistants play a key part in maintaining smooth financial operations and supporting the company's cash flow.
More about Invoicing Assistant jobs
What cities are hiring for Invoicing Assistant jobs? Cities with the most Invoicing Assistant job openings:
What are the most commonly searched types of Invoicing jobs? The most popular types of Invoicing jobs are:
What states have the most Invoicing Assistant jobs? States with the most job openings for Invoicing Assistant jobs include:
What job categories do people searching Invoicing Assistant jobs look for? The top searched job categories for Invoicing Assistant jobs are:
Invoicing Assistant jobs near you
Infographic showing various Invoicing Assistant job openings in the United States as of May 2026, with employment types broken down into 1% As Needed, 77% Full Time, 21% Part Time, and 1% Temporary. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $42,553 per year, or $20.5 per hour.
Invoicing Specialist

Invoicing Specialist

Olberding Brand Family

Cincinnati, OH • Hybrid

Full-time

Medical, Dental, Vision, Retirement, PTO

Posted 3 days ago

Job description

Invoicing Specialist
Founded in 1919 as Phototype and recently rebranded as the Olberding Brand Family, we are a family company focused on delivering the highest quality and client service in the graphics design, management and printing industry. We Design, Optimize and Protect Brands. Our clients are primarily consumer products companies and printers, and we help them by delivering a broad range of services from brand strategy and packaging design to adaptive design across various print and digital platforms, all the way to color management and the production of printing plates. With our world headquarters located in Cincinnati, we have over 450 employees throughout the United States and offices in Europe and Asia.
Our world headquarters in Cincinnati has an exciting opportunity for an Invoicing Specialist. The Invoicing Specialist role will report to the Senior Accounting Manager. The Invoicing Specialist will assist the Senior Accounting Manager with daily tasks such as, client billing, invoicing, monthly reporting, support with meeting client requests and assisting with maintaining accurate client data. To be successful in this role, you must be a self-starter, driven and passionate professional with strong attention to detail, preference for technical analysis, as well as an analytical thinker with a robust finance and accounting background.
Duties and Responsibilities Include:

  • Accounts receivable management through creating and submitting invoices to clients
  • Billing and invoicing clients
  • Ensure accuracy of client records from point of billing, invoicing and completing client reporting
  • Ability to handle multiple tasks simultaneously
  • Possess exceptional attention to detail and accuracy
Qualifications Include:
  • Minimum 2+ years' experience in accounting
  • Comfortable using Microsoft Office Suite (Word, Excel, Outlook)
  • Power user in Excel and Microsoft word (i.e. pivot tables, etc.)
Why Choose Olberding Brand Family? When you join Olberding Brand Family, you're not just taking a job; you're becoming part of a legacy of excellence and innovation. We offer a supportive and dynamic work environment where your expertise in pre-media will be highly valued. We believe in supporting our employees' well-being and offer a competitive benefits package that includes:
  • Comprehensive health, dental, and vision insurance to keep you and your family healthy
  • A 401k retirement plan with company contributions to help you plan for your future
  • Flexible/hybrid work schedules that promote work-life balance
  • Generous paid time off (PTO), personal time, and volunteer time off, in addition to 8 observed holidays
  • Parental leave to support growing families
  • Career development opportunities
The Olberding Brand Family is an equal opportunity employer and welcomes individuals of diverse talents and backgrounds. For fastest consideration, please apply online to the Careers section of our website www.olberdingbrands.com. Only applications received through this process will be considered. No phone calls, please.

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