ZipRecruiter

Log In

1

Invoicing Assistant Jobs (NOW HIRING)

Brad Hall Companies

Invoicing Associate

Phoenix, AZ · On-site

The Invoicing Associate will.... Invoice Processing: * Process daily invoices accurately and ... Will utilize reports to assist with the tracking of product in use over larger timeframes and over ...

Senergy Petroleum LLC

Invoicing Associate

Phoenix, AZ · On-site

The Invoicing Associate will.... Invoice Processing: * Process daily invoices accurately and ... Will utilize reports to assist with the tracking of product in use over larger timeframes and over ...

BRAD HALL COMPANIES

Invoicing Associate

Phoenix, AZ · On-site

The Invoicing Associate will.... Invoice Processing: * Process daily invoices accurately and ... Will utilize reports to assist with the tracking of product in use over larger timeframes and over ...

Robert Half

Accounts Receivable Coordinator

Syracuse, NY · On-site

$19.75 - $25.50/hr

Create and maintain customer and project information within billing systems to ensure accurate setup, consistent tracking, and reliable invoicing. * Assist with accounts receivable activities and ...

The Classic Center

Administrative Assistant

Athens, GA · On-site

$15 - $20.25/hr

As The Classic Center Cultural Foundation Administrative Assistant, you'll provide essential clerical and administrative support, manage purchase orders and invoicing, assist with member services ...

previous pagenext page

Showing results 21-40

All JobsFinance and Insurance JobsAccounting JobsAccounts Receivable Specialist JobsInvoicing Assistant Jobs

Invoicing Assistant information

See salary details

$11K

$42.6K

$57K

How much do invoicing assistant jobs pay per year?

As of Aug 20, 2026, the average yearly pay for invoicing assistant in the United States is $42,553.00, according to ZipRecruiter salary data. Most workers in this role earn between $32,000.00 and $47,500.00 per year, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as an invoicing assistant?

To thrive as an Invoicing Assistant, you need strong attention to detail, basic accounting knowledge, and proficiency in data entry, typically supported by a high school diploma or equivalent. Familiarity with invoicing software, spreadsheets (like Microsoft Excel), and accounting systems such as QuickBooks is commonly required. Excellent organizational skills, time management, and clear communication help ensure accuracy and smooth workflow. These skills are essential for minimizing errors, maintaining financial records, and supporting efficient business operations.

What are some common challenges faced by invoicing assistants and how can they be managed effectively?

Invoicing Assistants often encounter challenges such as managing high volumes of invoices, ensuring accuracy under tight deadlines, and resolving discrepancies with clients or vendors. To handle these effectively, strong organizational skills and attention to detail are crucial, as is familiarity with invoicing software and clear communication with both internal teams and external contacts. Proactively tracking invoice statuses and following up on outstanding issues can help prevent delays and maintain positive working relationships.

What is the difference between Invoicing Assistant vs Accounts Payable Clerk?

AspectInvoicing AssistantAccounts Payable Clerk
Primary ResponsibilitiesPreparing and sending invoices, verifying billing detailsProcessing vendor invoices, managing payments
Required SkillsAttention to detail, basic accounting knowledge, data entryInvoice processing, reconciliation, vendor communication
Work EnvironmentOffice setting, accounting or finance departmentsOffice setting, finance or accounting teams
Common CertificationsNone required, but bookkeeping courses helpfulNone required, bookkeeping or accounting courses beneficial

Invoicing Assistants focus on creating and managing customer invoices, while Accounts Payable Clerks handle vendor invoices and payments. Both roles require attention to detail and basic accounting skills, often working in similar office environments. However, their primary functions differ: invoicing assistants manage outgoing bills, whereas accounts payable clerks process incoming bills and ensure timely payments.

Is invoicing a hard job?

Invoicing as an invoicing assistant involves attention to detail, accuracy, and familiarity with accounting software or spreadsheets. The job can be straightforward for those with organizational skills, but it may require handling large volumes of data and meeting deadlines, which can be challenging for some individuals.

What does an invoicing assistant do?

An invoicing assistant is responsible for preparing, sending, and managing invoices to ensure accurate billing and timely payments. They often use accounting software and need strong organizational skills to track transactions and resolve billing discrepancies.
More about Invoicing Assistant jobs

What cities are hiring for Invoicing Assistant jobs?

Cities with the most Invoicing Assistant job openings:

What are the most commonly searched types of Invoicing jobs?

The most popular types of Invoicing jobs are:

What states have the most Invoicing Assistant jobs?

States with the most job openings for Invoicing Assistant jobs include:

What job categories do people searching Invoicing Assistant jobs look for?

The top searched job categories for Invoicing Assistant jobs are:

Invoicing Assistant jobs near you
Infographic showing various Invoicing Assistant job openings in the United States as of August 2026, with employment types broken down into 2% As Needed, 75% Full Time, 20% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $42,553 per year, or $20.5 per hour.

Invoicing Associate

Brad Hall Companies

Phoenix, AZ • On-site

Full-time

Posted 18 days ago

Job description

Job Summary
The Invoicing Associate plays a critical role in the accounting department, responsible for processing daily invoices, matching bills of lading, and confirms deliveries.
The Invoicing Associate will....
Invoice Processing:
  • Process daily invoices accurately and efficiently, ensuring that all necessary information is included and recorded correctly.
  • Review, sort, and audit the electronic files submitted by locations to verify dates, times, quantities delivered to confirm inventory changes and customer invoicing information.
  • Review each step for accuracy to avoid credit and rebills, and credit and rebill when necessary.
  • Will utilize reports to assist with the tracking of product in use over larger timeframes and over state lines.

Bill of Lading Matching:
  • Match bills of lading to corresponding invoices to ensure that shipments are accurately reflected in the invoicing process.
  • Research and resolve any discrepancies between bills of lading and invoices in a timely manner, collaborating with relevant teams as needed.
  • Review and reconcile the bill of lading list and trip delivery lists to post open orders.
  • Communicate with various region to confirm accuracy of paperwork and procedures.

Communication & Reporting:
  • Use system reports to assist fuel reconciliation and tax reporting for product on trucks multiple days and over state lines.
  • Regularly communicate with locations to clarify paperwork via phone, email, and Microsoft Teams Chat groups
  • Ensure compliance with company policies, accounting standards, and regulatory requirements in all invoicing activities.

Additional
  • Assist with month end closing as it pertains to delivery documents retained or preloaded inventory product to document gallons in transit.
  • Assists with interim inventory counts as scheduled.

Supervision of Others
  • None

Work Environment
  • Typically work is performed in an office setting.

Physical Demands
  • Able to sit and stand for extended periods of time.
  • Able to move about office setting to complete responsibilities.
  • Able to move freely around work and customer sites.
  • Able to climb stairs and ladders, kneel, bend, and stoop.
  • Heavy use of phone, computer, and office equipment.
  • Able to lift up to 25 lbs.

Travel
  • Negligible

Knowledge, Skills, and Abilities
Required
  • This position requires strong attention to detail, accuracy, and the ability to work efficiently in a fast-paced environment.
  • Possesses a general knowledge of accounting principles and practices along with at least two years' experience in a billing or accounting position.
  • Proven ability to prioritize and a willingness to take ownership and follow through.
  • Must work well under pressure to ensure that all processing is performed within the required time frames.
  • Strong computer skills and able to learn company systems and processes.
  • Strong mathematical, verbal, and written communication skills.
  • Ability to work proficiently in Microsoft Excel and Word.
  • Adheres to the company's values and ethical expectations.
  • Able to effectively multitask with a strong attention to detail.
  • Willingness to accept other additional responsibilities as requested.
  • Willingness and ability to learn new processes and new technology.

Preferred
  • Associate's Degree in accounting is a plus
  • Experience in transportation, lubricants, fuel, or a related industry

Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
EEO Statement
Senergy Petroleum is an equal opportunity employer and prohibits discrimination and harassment of any kind. We are committed to providing equal employment opportunities to all employees and applicants without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, veteran status, or any other characteristic protected by applicable law. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Apply