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Invoicing Assistant Jobs (NOW HIRING)

Cutting Edge Supply

Administrative Assistant

Colton, CA · On-site

$18.50 - $24.75/hr

Maintain freight logs * Assist with Accounts Receivable Invoicing * Assist with Accounts Receivable with Credit Applications * Assist with booking Travel Arrangements * Maintain clean and safe work ...

AEG Petroleum

Be Seen First

Fuel Invoicing Specialist

Amarillo, TX · On-site

We are looking for a highly motivated Fuel Invoicing Specialist to join our Amarillo team and ... Assist with month-end billing activities and reporting. · Participate in special projects and ...

Career Search

Invoicing Coordinator

Pelham, AL · On-site

Reconciliation: Assist with the reconciliation of customer accounts and support the monthly closing process. * Reporting: Prepare invoicing reports and summaries for management review. * Process ...

Career Search

Invoicing Coordinator

Baton Rouge, LA · On-site

Reconciliation: Assist with the reconciliation of customer accounts and support the monthly closing process. * Reporting: Prepare invoicing reports and summaries for management review. * Process ...

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Invoicing Assistant information

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$11K

$42.6K

$57K

How much do invoicing assistant jobs pay per year?

As of Sep 10, 2026, the average yearly pay for invoicing assistant in the United States is $42,553.00, according to ZipRecruiter salary data. Most workers in this role earn between $32,000.00 and $47,500.00 per year, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as an invoicing assistant?

To thrive as an Invoicing Assistant, you need strong attention to detail, basic accounting knowledge, and proficiency in data entry, typically supported by a high school diploma or equivalent. Familiarity with invoicing software, spreadsheets (like Microsoft Excel), and accounting systems such as QuickBooks is commonly required. Excellent organizational skills, time management, and clear communication help ensure accuracy and smooth workflow. These skills are essential for minimizing errors, maintaining financial records, and supporting efficient business operations.

What are some common challenges faced by invoicing assistants and how can they be managed effectively?

Invoicing Assistants often encounter challenges such as managing high volumes of invoices, ensuring accuracy under tight deadlines, and resolving discrepancies with clients or vendors. To handle these effectively, strong organizational skills and attention to detail are crucial, as is familiarity with invoicing software and clear communication with both internal teams and external contacts. Proactively tracking invoice statuses and following up on outstanding issues can help prevent delays and maintain positive working relationships.

What is the difference between Invoicing Assistant vs Accounts Payable Clerk?

AspectInvoicing AssistantAccounts Payable Clerk
Primary ResponsibilitiesPreparing and sending invoices, verifying billing detailsProcessing vendor invoices, managing payments
Required SkillsAttention to detail, basic accounting knowledge, data entryInvoice processing, reconciliation, vendor communication
Work EnvironmentOffice setting, accounting or finance departmentsOffice setting, finance or accounting teams
Common CertificationsNone required, but bookkeeping courses helpfulNone required, bookkeeping or accounting courses beneficial

Invoicing Assistants focus on creating and managing customer invoices, while Accounts Payable Clerks handle vendor invoices and payments. Both roles require attention to detail and basic accounting skills, often working in similar office environments. However, their primary functions differ: invoicing assistants manage outgoing bills, whereas accounts payable clerks process incoming bills and ensure timely payments.

Is invoicing a hard job?

Invoicing as an invoicing assistant involves attention to detail, accuracy, and familiarity with accounting software or spreadsheets. The job can be straightforward for those with organizational skills, but it may require handling large volumes of data and meeting deadlines, which can be challenging for some individuals.

What does an invoicing assistant do?

An invoicing assistant is responsible for preparing, sending, and managing invoices to ensure accurate billing and timely payments. They often use accounting software and need strong organizational skills to track transactions and resolve billing discrepancies.
More about Invoicing Assistant jobs

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What are the most commonly searched types of Invoicing jobs?

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What states have the most Invoicing Assistant jobs?

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For Invoicing Assistant jobs, the most frequently searched job titles are:

Invoicing Assistant jobs near you
Infographic showing various Invoicing Assistant job openings in the United States as of September 2026, with employment types broken down into 2% As Needed, 72% Full Time, 22% Part Time, 1% Temporary, and 3% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $42,553 per year, or $20.5 per hour.

Administrative Assistant

Colton, CA • On-site

Cutting Edge Supply
Machinery Manufacturing • 51 - 200 employees
Learn more about Cutting Edge Supplyexternal

$18.50 - $24.75/hr

Other

Posted 15 days ago

Job description

Job Purpose

Manage the front lobby and answer, transfer, and screen incoming phone calls and provide support to Accounting when needed. Regular and dependable attendance is required.

Hours are 7:30-4PM

Duties and Responsibilities

  • Answer/screen incoming phone calls with a professional and pleasant voice and transfer to the appropriate person/department.
  • Stamp incoming mail with current date and add postage to outgoing mail using Neopost machine.
  • Maintain company employee phone list.
  • Generate reports as needed.
  • Filing
  • Log any incoming packages and inform addressee of delivery.
  • Greet visitors and maintain signature book.
  • Prepare shipping labels for outgoing FedEx, DHL, and any other shipments.
  • Maintain freight logs
  • Assist with Accounts Receivable Invoicing
  • Assist with Accounts Receivable with Credit Applications
  • Assist with booking Travel Arrangements
  • Maintain clean and safe work area.
  • Other duties assigned by your immediate supervisor and/or management.
  • Regular and dependable attendance is required.
  • Responsible for understanding and executing Company goals and objectives while actively contributing to the cohesiveness of the team.

Qualifications

  • Education
  • High school Diploma or equivalent.
  • Experience
  • Experience commensurate with job responsibilities.
  • Experience with accounts receivables preferred
  • Skills
  • Proficient in Microsoft Office
  • Abilities
  • Able to clearly communicate with internal and external customers and all levels of management.
  • Able to effectively present information and respond to questions from supervisors and managers.
  • Demonstrated time management skills.
  • Able to apply common sense understanding to carry out instructions furnished in written, verbal, or diagrammatic form.
  • Able to deal with problems involving several concrete variables in standardized situations.
  • Must be punctual and dependable.
  • Must have good communication skills.


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