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Invoicing Assistant Jobs (NOW HIRING)

Resto Corporation

Office Assistant

Chestnut Ridge, NY

$50K/yr

Manage correspondence and maintain records accurately * Assist with collections * Assist with invoicing * Assist the office manager with daily administrative tasks Requirements * Proven experience ...

CJ Logistics

Invoicing Analyst

Des Plaines, IL · On-site

Maintain documentation of invoicing processes * Assist with information requests / invoicing questions from customers and Logistics Center personnel * Provide support and direction for Invoicing ...

CJ Logistics

Invoicing Analyst

Des Plaines, IL

$55K/yr

Maintain documentation of invoicing processes * Assist with information requests / invoicing questions from customers and Logistics Center personnel * Provide support and direction for Invoicing ...

United Rentals

Invoicing Specialist

Charlotte, NC

As an Invoicing Specialist, you will be responsible for customer invoicing for primarily large ... In conjunction with credit offices, you'll assist in collection of accounts. You will also work ...

Resto Corporation

Office Assistant

Chestnut Ridge, NY · On-site

$17 - $22.50/hr

Manage correspondence and maintain records accurately * Assist with collections * Assist with invoicing * Assist the office manager with daily administrative tasks Requirements * Proven experience ...

United Rentals, Inc.

Invoicing Specialist

La Porte, TX · On-site

As an Invoicing Specialist, you will be responsible for customer invoicing for primarily large ... In conjunction with credit offices, you'll assist in collection of accounts. You will also work ...

United Rentals

Invoicing Specialist

La Porte, TX · On-site

As an Invoicing Specialist, you will be responsible for customer invoicing for primarily large ... In conjunction with credit offices, you'll assist in collection of accounts. You will also work ...

United Rentals

Invoicing Specialist

La Porte, TX · On-site

As an Invoicing Specialist, you will be responsible for customer invoicing for primarily large ... In conjunction with credit offices, you'll assist in collection of accounts. You will also work ...

United Rentals

Invoicing Specialist

Charlotte, NC

As an Invoicing Specialist, you will be responsible for customer invoicing for primarily large ... In conjunction with credit offices, you'll assist in collection of accounts. You will also work ...

Puffer Sweiven

Service Assistant - Invoicing

Houston, TX

$12.75 - $17/hr

Maintenance & Repair Services Duties and Responsibilities: * Assist Service Sales Team with invoicing and associated documentation. * Responsible for portal order confirmations, SES and/or ship ...

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Invoicing Assistant information

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$11K

$42.6K

$57K

How much do invoicing assistant jobs pay per year?

As of Jul 10, 2026, the average yearly pay for invoicing assistant in the United States is $42,553.00, according to ZipRecruiter salary data. Most workers in this role earn between $32,000.00 and $47,500.00 per year, depending on experience, location, and employer.

Is billing clerk entry-level?

A billing clerk is typically an entry-level position that involves basic data entry, invoice processing, and record keeping. It often requires minimal prior experience and can serve as a starting point for a career in administrative or accounting roles.

What are some common challenges faced by Invoicing Assistants and how can they be managed effectively?

Invoicing Assistants often encounter challenges such as managing high volumes of invoices, ensuring accuracy under tight deadlines, and resolving discrepancies with clients or vendors. To handle these effectively, strong organizational skills and attention to detail are crucial, as is familiarity with invoicing software and clear communication with both internal teams and external contacts. Proactively tracking invoice statuses and following up on outstanding issues can help prevent delays and maintain positive working relationships.

What is the highest paid assistant job?

The highest paid assistant jobs are often executive assistants or administrative assistants in senior management or specialized fields, with salaries reaching six figures in some cases. These roles typically require advanced skills, experience, and sometimes certifications, and may involve supporting high-level executives or working in industries like finance or law.

What is the difference between Invoicing Assistant vs Accounts Payable Clerk?

AspectInvoicing AssistantAccounts Payable Clerk
Primary ResponsibilitiesPreparing and sending invoices, verifying billing detailsProcessing vendor invoices, managing payments
Required SkillsAttention to detail, basic accounting knowledge, data entryInvoice processing, reconciliation, vendor communication
Work EnvironmentOffice setting, accounting or finance departmentsOffice setting, finance or accounting teams
Common CertificationsNone required, but bookkeeping courses helpfulNone required, bookkeeping or accounting courses beneficial

Invoicing Assistants focus on creating and managing customer invoices, while Accounts Payable Clerks handle vendor invoices and payments. Both roles require attention to detail and basic accounting skills, often working in similar office environments. However, their primary functions differ: invoicing assistants manage outgoing bills, whereas accounts payable clerks process incoming bills and ensure timely payments.

What are the key skills and qualifications needed to thrive as an Invoicing Assistant, and why are they important?

To thrive as an Invoicing Assistant, you need strong attention to detail, basic accounting knowledge, and proficiency in data entry, typically supported by a high school diploma or equivalent. Familiarity with invoicing software, spreadsheets (like Microsoft Excel), and accounting systems such as QuickBooks is commonly required. Excellent organizational skills, time management, and clear communication help ensure accuracy and smooth workflow. These skills are essential for minimizing errors, maintaining financial records, and supporting efficient business operations.

What does an invoicing assistant do?

An invoicing assistant is responsible for preparing, sending, and managing invoices to ensure accurate billing and timely payments. They often use accounting software and need strong organizational skills to track transactions and resolve billing discrepancies.

How much do invoicing clerks make?

Invoicing clerks typically earn a median annual salary of around $40,000 to $45,000, depending on experience, location, and industry. Entry-level positions may start lower, while experienced clerks with advanced skills or certifications can earn higher wages. Salaries can also vary based on the complexity of invoicing tasks and the size of the organization.
More about Invoicing Assistant jobs
What cities are hiring for Invoicing Assistant jobs? Cities with the most Invoicing Assistant job openings:
What are the most commonly searched types of Invoicing jobs? The most popular types of Invoicing jobs are:
What states have the most Invoicing Assistant jobs? States with the most job openings for Invoicing Assistant jobs include:
What job categories do people searching Invoicing Assistant jobs look for? The top searched job categories for Invoicing Assistant jobs are:
Invoicing Assistant jobs near you
Infographic showing various Invoicing Assistant job openings in the United States as of July 2026, with employment types broken down into 1% As Needed, 75% Full Time, 21% Part Time, 1% Temporary, and 2% Contract. Highlights an 99% Physical, and 1% Remote job distribution, with an average salary of $42,553 per year, or $20.5 per hour.

Office Assistant

Resto Corporation

Chestnut Ridge, NY

$50K/yr

Full-time

Medical, Retirement, PTO

Posted 24 days ago

Job description

We are looking for a competent Office Assistant to help assist the Office Manager by managing day-to-day office operations. This role involves performing reception duties, handling phone communications, updating job records daily, managing collections, and assisting the office manager with various administrative tasks. The position requires occasional handling of confidential information and proficient use of Microsoft Office Suite along with specialized office management software. The work schedule is Monday through Friday, 9 AM to 5 PM, with several benefits available after the first year of employment.

Responsibilities
  • Perform reception duties including answering phones and communicating with office staff
  • Communicate with project managers to receive job updates and enter and update job information into office systems on a daily basis
  • Manage correspondence and maintain records accurately
  • Assist with collections
  • Assist with invoicing
  • Assist the office manager with daily administrative tasks

Requirements

  • Proven experience office assistant
  • Working knowledge of office equipment
  • Excellent organizational and time management skills
  • Analytical abilities and aptitude in problem-solving
  • Excellent written and verbal communication skills
  • Proficiency in MS Office
  • Ability to multitask with attention to detail

Benefits

  • Health Care Plan - After 3 Months of Employment
  • Retirement Plan (401k) & Profit Sharing - After 1 year of employment
  • Paid Time Off - 2 Weeks Vacation and 1 Week Personal/Sick - After 1 year of employment