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Invoicing Assistant Jobs (NOW HIRING)

Somewhere

Personal Assistant (PH)

Invoicing: Assist with managing invoicing processes to ensure timely and accurate payments. Qualifications * Experience: * At least 1 year of experience in an administrative or executive assistant ...

CJ Logistics

Invoicing Analyst

Des Plaines, IL

$55K/yr

Maintain documentation of invoicing processes * Assist with information requests / invoicing questions from customers and Logistics Center personnel * Provide support and direction for Invoicing ...

Versatech Automation

Invoicing Specialist

Houston, TX · On-site

Description Job Summary We are seeking a detail-oriented Invoicing Analyst / Invoicing Specialist ... * Assist with accounts receivable reporting, aging analysis, and month-end close activities.

Versatech Automation

Invoicing Specialist

Harvey, LA · On-site

Description Job Summary We are seeking a detail-oriented Invoicing Analyst / Invoicing Specialist ... * Assist with accounts receivable reporting, aging analysis, and month-end close activities.

United Rentals

Invoicing Specialist

Charlotte, NC · On-site

As an Invoicing Specialist, you will be responsible for customer invoicing for primarily large ... In conjunction with credit offices, you'll assist in collection of accounts. You will also work ...

CJ Logistics

Invoicing Analyst

Des Plaines, IL · On-site

$55K/yr

Maintain documentation of invoicing processes * Assist with information requests / invoicing questions from customers and Logistics Center personnel * Provide support and direction for Invoicing ...

United Rentals

Invoicing Specialist

Charlotte, NC · On-site

As an Invoicing Specialist, you will be responsible for customer invoicing for primarily large ... In conjunction with credit offices, you'll assist in collection of accounts. You will also work ...

CJ Logistics

Invoicing Analyst

Des Plaines, IL · On-site

$55K/yr

Maintain documentation of invoicing processes * Assist with information requests / invoicing questions from customers and Logistics Center personnel * Provide support and direction for Invoicing ...

CJ Logistics

Invoicing Analyst

Des Plaines, IL · On-site

Maintain documentation of invoicing processes * Assist with information requests / invoicing questions from customers and Logistics Center personnel * Provide support and direction for Invoicing ...

804 Technology

AR Invoicing Admin

Irvine, CA · On-site

$28 - $32/hr

... Assist on Accounts Receivable collections. Work with contract administrators, customers, and entire AR team to ensure proper collection efforts. · Contact customers via phone or email to collect ...

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Invoicing Assistant information

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$11K

$42.6K

$57K

How much do invoicing assistant jobs pay per year?

As of Sep 10, 2026, the average yearly pay for invoicing assistant in the United States is $42,553.00, according to ZipRecruiter salary data. Most workers in this role earn between $32,000.00 and $47,500.00 per year, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as an invoicing assistant?

To thrive as an Invoicing Assistant, you need strong attention to detail, basic accounting knowledge, and proficiency in data entry, typically supported by a high school diploma or equivalent. Familiarity with invoicing software, spreadsheets (like Microsoft Excel), and accounting systems such as QuickBooks is commonly required. Excellent organizational skills, time management, and clear communication help ensure accuracy and smooth workflow. These skills are essential for minimizing errors, maintaining financial records, and supporting efficient business operations.

What are some common challenges faced by invoicing assistants and how can they be managed effectively?

Invoicing Assistants often encounter challenges such as managing high volumes of invoices, ensuring accuracy under tight deadlines, and resolving discrepancies with clients or vendors. To handle these effectively, strong organizational skills and attention to detail are crucial, as is familiarity with invoicing software and clear communication with both internal teams and external contacts. Proactively tracking invoice statuses and following up on outstanding issues can help prevent delays and maintain positive working relationships.

What is the difference between Invoicing Assistant vs Accounts Payable Clerk?

AspectInvoicing AssistantAccounts Payable Clerk
Primary ResponsibilitiesPreparing and sending invoices, verifying billing detailsProcessing vendor invoices, managing payments
Required SkillsAttention to detail, basic accounting knowledge, data entryInvoice processing, reconciliation, vendor communication
Work EnvironmentOffice setting, accounting or finance departmentsOffice setting, finance or accounting teams
Common CertificationsNone required, but bookkeeping courses helpfulNone required, bookkeeping or accounting courses beneficial

Invoicing Assistants focus on creating and managing customer invoices, while Accounts Payable Clerks handle vendor invoices and payments. Both roles require attention to detail and basic accounting skills, often working in similar office environments. However, their primary functions differ: invoicing assistants manage outgoing bills, whereas accounts payable clerks process incoming bills and ensure timely payments.

Is invoicing a hard job?

Invoicing as an invoicing assistant involves attention to detail, accuracy, and familiarity with accounting software or spreadsheets. The job can be straightforward for those with organizational skills, but it may require handling large volumes of data and meeting deadlines, which can be challenging for some individuals.

What does an invoicing assistant do?

An invoicing assistant is responsible for preparing, sending, and managing invoices to ensure accurate billing and timely payments. They often use accounting software and need strong organizational skills to track transactions and resolve billing discrepancies.
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Invoicing Assistant jobs near you
Infographic showing various Invoicing Assistant job openings in the United States as of September 2026, with employment types broken down into 2% As Needed, 72% Full Time, 22% Part Time, 1% Temporary, and 3% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $42,553 per year, or $20.5 per hour.

Invoicing Assistant

Odessa, TX • On-site

E & A Welding and Oilfield Service, Inc.
See more jobs at E & A Welding and Oilfield Service, Inc.external

$16 - $18/hr

Full-time

Posted 6 days ago

Job description

Invoicing / online Invoicing Task

  • Responsible for creating financial documents like credit memos and invoices for customers to receive.
  • Overseeing weekly closing of paperwork and maintaining organized financial records of invoices and supporting documents
  • Enter invoices in customer portals for payment
  • Research troubled tickets or any discrepancies

Qualifications

  • Ability to multitask
  • Great written and verbal communication skills
  • Highly organized with great time-management skills
  • Works efficiently in a fast-paced environment