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Invoicing Assistant Jobs (NOW HIRING)

Conexus Food Solutions

Invoicing Clerk

Los Angeles, CA · On-site

$20 - $23/hr

What You'll Do The Invoicing Clerk is responsible for accurately preparing, processing, and ... Maintain accurate electronic and paper invoice records. * Assist with month-end closing activities ...

Ameriserve

Invoicing Specialist

Tucker, GA

$18 - $24/hr

Invoicing Specialist Company Overview: We are an excellent-oriented company that proudly serves ... Monitor outstanding invoices and assist with follow-ups. * Process adjustments, credits, and ...

New

CJ Logistics

Invoicing Analyst

Des Plaines, IL · On-site

$55K/yr

Maintain documentation of invoicing processes * Assist with information requests / invoicing questions from customers and Logistics Center personnel * Provide support and direction for Invoicing ...

Versatech Automation

Invoicing Specialist

Harvey, LA · On-site

Description Job Summary We are seeking a detail-oriented Invoicing Analyst / Invoicing Specialist ... * Assist with accounts receivable reporting, aging analysis, and month-end close activities.

Versatech Automation

Invoicing Specialist

Houston, TX · On-site

Description Job Summary We are seeking a detail-oriented Invoicing Analyst / Invoicing Specialist ... * Assist with accounts receivable reporting, aging analysis, and month-end close activities.

CJ Logistics

Invoicing Analyst

Des Plaines, IL · On-site

$55K/yr

Maintain documentation of invoicing processes * Assist with information requests / invoicing questions from customers and Logistics Center personnel * Provide support and direction for Invoicing ...

Robert Half

Invoicing Specialist

Pittsburgh, PA · On-site

Identify opportunities to streamline invoicing procedures and support ongoing process improvements. * Assist with additional administrative or accounting-related duties as needed to support business ...

Harbor IT

Invoicing Specialist

Maintain the credit memo database & produce monthly report Process Improvement & Controls • Assist in improving invoicing accuracy, cycle times, and standard billing procedures • Support month ...

CJ Logistics

Invoicing Analyst

Des Plaines, IL

Maintain documentation of invoicing processes * Assist with information requests / invoicing questions from customers and Logistics Center personnel * Provide support and direction for Invoicing ...

CJ Logistics

Invoicing Analyst

Des Plaines, IL · On-site

$55K/yr

Maintain documentation of invoicing processes * Assist with information requests / invoicing questions from customers and Logistics Center personnel * Provide support and direction for Invoicing ...

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Invoicing Assistant information

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$11K

$42.6K

$57K

How much do invoicing assistant jobs pay per year?

As of Aug 19, 2026, the average yearly pay for invoicing assistant in the United States is $42,553.00, according to ZipRecruiter salary data. Most workers in this role earn between $32,000.00 and $47,500.00 per year, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as an invoicing assistant?

To thrive as an Invoicing Assistant, you need strong attention to detail, basic accounting knowledge, and proficiency in data entry, typically supported by a high school diploma or equivalent. Familiarity with invoicing software, spreadsheets (like Microsoft Excel), and accounting systems such as QuickBooks is commonly required. Excellent organizational skills, time management, and clear communication help ensure accuracy and smooth workflow. These skills are essential for minimizing errors, maintaining financial records, and supporting efficient business operations.

What are some common challenges faced by invoicing assistants and how can they be managed effectively?

Invoicing Assistants often encounter challenges such as managing high volumes of invoices, ensuring accuracy under tight deadlines, and resolving discrepancies with clients or vendors. To handle these effectively, strong organizational skills and attention to detail are crucial, as is familiarity with invoicing software and clear communication with both internal teams and external contacts. Proactively tracking invoice statuses and following up on outstanding issues can help prevent delays and maintain positive working relationships.

What is the difference between Invoicing Assistant vs Accounts Payable Clerk?

AspectInvoicing AssistantAccounts Payable Clerk
Primary ResponsibilitiesPreparing and sending invoices, verifying billing detailsProcessing vendor invoices, managing payments
Required SkillsAttention to detail, basic accounting knowledge, data entryInvoice processing, reconciliation, vendor communication
Work EnvironmentOffice setting, accounting or finance departmentsOffice setting, finance or accounting teams
Common CertificationsNone required, but bookkeeping courses helpfulNone required, bookkeeping or accounting courses beneficial

Invoicing Assistants focus on creating and managing customer invoices, while Accounts Payable Clerks handle vendor invoices and payments. Both roles require attention to detail and basic accounting skills, often working in similar office environments. However, their primary functions differ: invoicing assistants manage outgoing bills, whereas accounts payable clerks process incoming bills and ensure timely payments.

Is invoicing a hard job?

Invoicing as an invoicing assistant involves attention to detail, accuracy, and familiarity with accounting software or spreadsheets. The job can be straightforward for those with organizational skills, but it may require handling large volumes of data and meeting deadlines, which can be challenging for some individuals.

What does an invoicing assistant do?

An invoicing assistant is responsible for preparing, sending, and managing invoices to ensure accurate billing and timely payments. They often use accounting software and need strong organizational skills to track transactions and resolve billing discrepancies.
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Invoicing Assistant jobs near you
Infographic showing various Invoicing Assistant job openings in the United States as of August 2026, with employment types broken down into 2% As Needed, 75% Full Time, 20% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $42,553 per year, or $20.5 per hour.

Invoicing Accountant

Lancaster Leaf Tobacco Company, Inc.

Lancaster, PA • On-site

Full-time

Medical, Dental, Vision, Life, Retirement

Posted 5 days ago

Job description

Position: Invoicing Accountant

Location/Department: Lancaster, PA/Accounting

Status: Full-Time/Salaried Non-Exempt
Reports To: Manager, Sales Administration


Our Company

Lancaster Leaf Tobacco Co Inc. is a subsidiary of Universal Corporation, the leading global leaf tobacco supplier. Lancaster Leaf manages Universal’s dark air cured tobacco operations in all relevant traditional dark air-cured origins. Operations in Lancaster, PA. consist of a processing facility, storage facility, and main office which also houses Universal’s dark air cured regional headquarters. The Company also has a cutting/flavoring line in the Dominican Republic. Lancaster Leaf supplies virtually all of the major cigar manufacturers in the U.S. with filler, binder, and wrapper from the U.S. and other origins. In addition to domestic supply, Lancaster exports filler, binder, and wrapper to international cigar manufacturers. Lancaster Leaf contracts directly with farmers in all dark air cured growing regions of the U.S. which include Pennsylvania, Connecticut, Massachusetts, Virginia, Tennessee and Kentucky.

Summary

The Invoicing Accountant at Lancaster Leaf is responsible for processing sales orders and invoices, reconciling invoicing documents, and maintaining tracking and rate information. The role also involves assisting sales staff and officers with projects, requesting lien certifications, and supporting SOX compliance documentation.

What You’ll Be Doing (Essential Duties)

  • Process sales orders & invoices for domestic, international and direct shipments as well as storage & production batches.
  • Track and reconcile all shipment documents and production batches for invoicing.
  • Assist with preparation of export shipment documentation.
  • Obtaining all necessary documentation to have new customers added to our sales system.
  • Track and report contract balances.
  • Assisting Officers with various projects to gather necessary data on sales or inventory.
  • Assist sales staff with maintaining customer rate information and gathering data for annual rate negotiations.
  • Request lien certifications for CT & MA farmers as well as distributing findings.
  • Maintain ‘Stored for Others inventory’ files to be reconciled with customer representatives for billing. Assist with Sarbanes-Oxley documentation and testing.


Minimum Requirements

  • Associate’s degree in related field.
  • Experience in inventory or production accounting.
  • Proficient and accurate in the use of Microsoft Office Suite, i.e. Word, Excel, Teams & Outlook.
  • Attention to detail and accuracy.
  • Professional demeanor.
  • Good organizational, planning and time-management skills, with experience in prioritizing workload.
  • Ability to meet deadlines and perform multiple tasks concurrently.
  • Experience working in a team environment.


Benefits
We offer a wide range of market-competitive total rewards that include 401(k) match, pension, merit increases, paid holidays, medical, dental, life, vision, short and long-term disability benefits, and tuition assistance to name a few.



EOE M/F/Disabled/Vet Employer
All applicants must be authorized to work in the United States.