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Invoicing Assistant Jobs (NOW HIRING)

Bennington

Invoicing

Elkhart, IN · On-site

Invoicing Associate Bennington is the market leading pontoon boat manufacturer and a wholly owned ... Assist customers with invoice related questions Process credits in a timely fashion Review ...

Versatech Automation

Invoicing Specialist

Houston, TX · On-site

Description Job Summary We are seeking a detail-oriented Invoicing Analyst / Invoicing Specialist ... * Assist with accounts receivable reporting, aging analysis, and month-end close activities.

Versatech Automation

Invoicing Specialist

Harvey, LA · On-site

Description Job Summary We are seeking a detail-oriented Invoicing Analyst / Invoicing Specialist ... * Assist with accounts receivable reporting, aging analysis, and month-end close activities.

CJ Logistics

Invoicing Analyst

Des Plaines, IL · On-site

$55K/yr

Maintain documentation of invoicing processes * Assist with information requests / invoicing questions from customers and Logistics Center personnel * Provide support and direction for Invoicing ...

BRAD HALL COMPANIES

Invoicing Associate

Phoenix, AZ · On-site

Invoicing Associate SP Phoenix - Phoenix, AZ 85043 Overview Position Type Full Time Job Shift Day ... Will utilize reports to assist with the tracking of product in use over larger timeframes and over ...

Shamrock Roofing

Invoicing Specialist

Overland Park, KS · On-site

$45K - $50K/yr

This position may assist each team within the department as support. Candidates with backgrounds in ... Invoicing incoming jobs and verifying Labor Invoices (Frequent) * Data Entry in Spreadsheets and ...

CJ Logistics

Invoicing Analyst

Des Plaines, IL

Maintain documentation of invoicing processes * Assist with information requests / invoicing questions from customers and Logistics Center personnel * Provide support and direction for Invoicing ...

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Invoicing Assistant information

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$11K

$42.6K

$57K

How much do invoicing assistant jobs pay per year?

As of Jun 5, 2026, the average yearly pay for invoicing assistant in the United States is $42,553.00, according to ZipRecruiter salary data. Most workers in this role earn between $32,000.00 and $47,500.00 per year, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as an Invoicing Assistant, and why are they important?

To thrive as an Invoicing Assistant, you need strong attention to detail, basic accounting knowledge, and proficiency in data entry, typically supported by a high school diploma or equivalent. Familiarity with invoicing software, spreadsheets (like Microsoft Excel), and accounting systems such as QuickBooks is commonly required. Excellent organizational skills, time management, and clear communication help ensure accuracy and smooth workflow. These skills are essential for minimizing errors, maintaining financial records, and supporting efficient business operations.

What are some common challenges faced by Invoicing Assistants and how can they be managed effectively?

Invoicing Assistants often encounter challenges such as managing high volumes of invoices, ensuring accuracy under tight deadlines, and resolving discrepancies with clients or vendors. To handle these effectively, strong organizational skills and attention to detail are crucial, as is familiarity with invoicing software and clear communication with both internal teams and external contacts. Proactively tracking invoice statuses and following up on outstanding issues can help prevent delays and maintain positive working relationships.

What does an Invoicing Assistant do?

An Invoicing Assistant is responsible for preparing, sending, and managing invoices for a company or organization. They ensure that billing information is accurate, process payments, follow up on outstanding invoices, and maintain records of transactions. Their role often involves communicating with clients or customers to resolve billing issues and collaborating with other departments to ensure accurate financial documentation. Invoicing Assistants play a key part in maintaining smooth financial operations and supporting the company's cash flow.

What is the difference between Invoicing Assistant vs Accounts Payable Clerk?

AspectInvoicing AssistantAccounts Payable Clerk
Primary ResponsibilitiesPreparing and sending invoices, verifying billing detailsProcessing vendor invoices, managing payments
Required SkillsAttention to detail, basic accounting knowledge, data entryInvoice processing, reconciliation, vendor communication
Work EnvironmentOffice setting, accounting or finance departmentsOffice setting, finance or accounting teams
Common CertificationsNone required, but bookkeeping courses helpfulNone required, bookkeeping or accounting courses beneficial

Invoicing Assistants focus on creating and managing customer invoices, while Accounts Payable Clerks handle vendor invoices and payments. Both roles require attention to detail and basic accounting skills, often working in similar office environments. However, their primary functions differ: invoicing assistants manage outgoing bills, whereas accounts payable clerks process incoming bills and ensure timely payments.

More about Invoicing Assistant jobs
What cities are hiring for Invoicing Assistant jobs? Cities with the most Invoicing Assistant job openings:
What are the most commonly searched types of Invoicing jobs? The most popular types of Invoicing jobs are:
What states have the most Invoicing Assistant jobs? States with the most job openings for Invoicing Assistant jobs include:
What job categories do people searching Invoicing Assistant jobs look for? The top searched job categories for Invoicing Assistant jobs are:
Invoicing Assistant jobs near you
Infographic showing various Invoicing Assistant job openings in the United States as of May 2026, with employment types broken down into 1% As Needed, 77% Full Time, 21% Part Time, and 1% Temporary. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $42,553 per year, or $20.5 per hour.

Invoicing Specialist - QuickBooks

IBS INDIA LLC

Rockland, MA • On-site

$20 - $26/hr

Other

Posted 16 hours ago

Job description

Job Description

Company: IBS LLC
Location: 100 Weymouth Street, Rockland, MA 02370 (On-site)
Employment Type: Part-Time / Long-Term
Pay Rate: $20–$26 per hour
Schedule: Monday through Friday, averaging 20–30 hours per week, with flexibility to work between 10.30 AM – 3.30 PM ( Flexible )

IBS LLC is a reputable and well-known Boston-based company with a strong presence in the U.S. food industry. We own our own trusted brand and are committed to distributing healthy, traditional Indian food that is ethically produced and carefully curated. IBS imports high-quality food products and distributes them across the United States through partnered distribution centers in New Jersey, Maryland, Illinois, Texas, and California. Our India office provides critical financial and operational support to ensure accuracy, efficiency, and seamless operations across all regions.

Position: Accounting & Invoicing Assistant

Job Summary
Hands on QuickBooks experience is mandatory. This position is primarily focused on invoicing, ensuring accuracy, timeliness, and smooth processing of customer orders. In addition to invoicing, the role includes coordinating with clients, warehouses, brokers, and internal staff to facilitate efficient order management, storage coordination, and organized workflow execution.

Key Responsibilities

Primary Responsibility – Customers Invoicing using QuickBooks

  • Creating Customers Invoices in QuickBooks
  • Prepare, pickup sheets verify, and issue invoices with accuracy and attention to detail.
  • Maintain up-to-date invoice records on outstanding Invoices and maintaining accurate billing records.
  • Managing account receivable (A/R ) Ensure timely distribution of invoices to customers.
  • Communicate with customers, brokers, and internal teams to resolve any invoicing discrepancies.

Secondary Responsibilities – Coordination & Support

  • Coordinate with clients, brokers, and warehouse/storage teams regarding orders, product availability, and required documentation.
  • Communicate with warehouse employees to ensure efficient order picking, organization, and timely dispatch.
  • Assist in organizing order schedules to optimize workflow and reduce delays.
  • Collaborate with internal departments to track order progress and ensure accurate data entry.
  • Provide general administrative support related to logistics and customer communication.

Qualifications

  • College graduate or currently pursuing a college degree in Accounting, Business, or a related field.
  • Basic knowledge of billing or accounting processes preferred.

Skills

  • Expertise in QuickBooks (mandatory).
  • Strong Excel skills (spreadsheets, formulas, basic analysis)
  • Fluent English communication skills (verbal and written).
  • Prior experience in invoicing or billing is highly preferred.
  • Ability to manage multiple tasks and prioritize effectively.
  • Problem-solving mindset with the ability to follow up and resolve issues efficiently.

Allowances & Additional Benefits

  • Fuel allowance provided during the working term.
  • Food allowance provided during the working term.
  • Opportunity to work with a reputable U.S. brand known for distributing healthy, traditional Indian food.
  • Hands-on exposure to international invoicing, order coordination, and operational processes.

Company Description

IBS LLC is a Boston-based company with its own trusted brand, distributing high-quality, healthy traditional Indian food across the U.S. We operate through partnered distribution centers in NJ, MD, IL, TX, and CA, and our India office provides critical financial and operational support.