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Invoicing Assistant Jobs in California (NOW HIRING)

Conexus Food Solutions

Invoicing Clerk

Los Angeles, CA · On-site

$20 - $23/hr

What You'll Do The Invoicing Clerk is responsible for accurately preparing, processing, and ... Maintain accurate electronic and paper invoice records. * Assist with month-end closing activities ...

Conexus Food Solutions

Invoicing Clerk

Los Angeles, CA · On-site

$20 - $23/hr

What You'll Do The Invoicing Clerk is responsible for accurately preparing, processing, and ... Maintain accurate electronic and paper invoice records. * Assist with month-end closing activities ...

SERVPRO

Job File Coordinator

Glendora, CA · On-site

$24 - $29/hr

Perform all job close-out activities, including coordination with accounting team to ensure proper invoicing. * Assist other departments, as needed. Benefits * Competitive compensation * Superior ...

IICRC

Job File Coordinator

Glendora, CA · On-site

$24 - $29/hr

Perform all job close-out activities, including coordination with accounting team to ensure proper invoicing. * Assist other departments, as needed. Benefits: * Competitive compensation * Superior ...

Modigent

Service Agent I - HVAC

El Cajon, CA · On-site

$60K - $80K/yr

Finalize work orders and prepare them for accurate customer invoicing. * Assist with reviewing weekly accounts receivable reports and support collections efforts as needed. * Handle full-cycle ...

Modigent

Service Agent I - HVAC

El Cajon, CA

$60K - $80K/yr

Finalize work orders and prepare them for accurate customer invoicing. * Assist with reviewing weekly accounts receivable reports and support collections efforts as needed. * Handle full-cycle ...

Modigent

Service Agent I - HVAC

Placentia, CA · On-site

$30 - $35/hr

Finalize work orders and prepare them for accurate customer invoicing. * Assist with reviewing weekly accounts receivable reports and support collections efforts as needed. * Handle full-cycle ...

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All JobsInvoicing JobsInvoicing Assistant JobsInvoicing Assistant Jobs in California

Invoicing Assistant information

See California salary details

$10.9K

$42K

$56.3K

How much do invoicing assistant jobs pay per year?

As of Aug 8, 2026, the average yearly pay for invoicing assistant in California is $41,995.00, according to ZipRecruiter salary data. Most workers in this role earn between $31,600.00 and $46,900.00 per year, depending on experience, location, and employer.

What are some common challenges faced by invoicing assistants and how can they be managed effectively?

Invoicing Assistants often encounter challenges such as managing high volumes of invoices, ensuring accuracy under tight deadlines, and resolving discrepancies with clients or vendors. To handle these effectively, strong organizational skills and attention to detail are crucial, as is familiarity with invoicing software and clear communication with both internal teams and external contacts. Proactively tracking invoice statuses and following up on outstanding issues can help prevent delays and maintain positive working relationships.

What is the difference between Invoicing Assistant vs Accounts Payable Clerk?

AspectInvoicing AssistantAccounts Payable Clerk
Primary ResponsibilitiesPreparing and sending invoices, verifying billing detailsProcessing vendor invoices, managing payments
Required SkillsAttention to detail, basic accounting knowledge, data entryInvoice processing, reconciliation, vendor communication
Work EnvironmentOffice setting, accounting or finance departmentsOffice setting, finance or accounting teams
Common CertificationsNone required, but bookkeeping courses helpfulNone required, bookkeeping or accounting courses beneficial

Invoicing Assistants focus on creating and managing customer invoices, while Accounts Payable Clerks handle vendor invoices and payments. Both roles require attention to detail and basic accounting skills, often working in similar office environments. However, their primary functions differ: invoicing assistants manage outgoing bills, whereas accounts payable clerks process incoming bills and ensure timely payments.

What are the key skills and qualifications needed to thrive as an invoicing assistant?

To thrive as an Invoicing Assistant, you need strong attention to detail, basic accounting knowledge, and proficiency in data entry, typically supported by a high school diploma or equivalent. Familiarity with invoicing software, spreadsheets (like Microsoft Excel), and accounting systems such as QuickBooks is commonly required. Excellent organizational skills, time management, and clear communication help ensure accuracy and smooth workflow. These skills are essential for minimizing errors, maintaining financial records, and supporting efficient business operations.
What are the most commonly searched types of Invoicing jobs in California? The most popular types of Invoicing jobs in California are:
What are popular job titles related to Invoicing Assistant jobs in California? For Invoicing Assistant jobs in California, the most frequently searched job titles are:
What job categories do people searching Invoicing Assistant jobs in California look for? The top searched job categories for Invoicing Assistant jobs in California are:
What cities in California are hiring for Invoicing Assistant jobs? Cities in California with the most Invoicing Assistant job openings:
Invoicing Assistant jobs near you
Infographic showing various Invoicing Assistant job openings in California as of August 2026, with employment types broken down into 80% Full Time, and 20% Part Time. Highlights an 100% In-person job distribution, with an average salary of $41,995 per year, or $20.2 per hour.

Invoicing Clerk

Conexus Food Solutions

Los Angeles, CA • On-site

$20 - $23/hr

Full-time

Posted 18 days ago

Job description

Salary:$20.00 - $23.00 Hourly
Schedule: 5 Day Work Week
Site Address: 6021 S. Malt Avenue Commerce, CA 90040
Who We Are
Established in 1986, N.A. Trading Company has steadily grown to become one of the premier Asian food importers/distributors in the Los Angeles area. N.A. Trading Company imports products mainly from Thailand, Vietnam, Taiwan, Hong Kong, and China; with several thousand different SKUs under well-known labels such as Chaokoh, FOCO, Aroy-D, Pantainorasingh, and our own Three Deer Brand.
Most popular items include : jasmine rice, canned coconut beverages, coconut milk, ready to cook noodles, mung bean and frozen durian.
What You'll Do
The Invoicing Clerk is responsible for accurately preparing, processing, and distributing customer invoices while ensuring billing information is complete and correct. This position works closely with Accounting, Sales, Warehouse, Customer Service and
Logistics to ensure timely invoicing, resolve discrepancies, and maintain accurate financial records. The ideal candidate is highly organized, detail-oriented, and able to manage multiple priorities in a fast-paced distribution environment.
Essential Duties & Responsibilities
  • Generate, review, and process customer invoices accurately and in a timely manner.
  • Verify pricing, quantities, discounts, freight charges, taxes, and other billing information prior to invoicing.
  • Review sales orders, shipping documents, proof of deliveries (PODs), and purchase orders to ensure invoice accuracy.
  • Resolve invoice discrepancies by working with Sales, Customer Service, Warehouse, Logistics, and Accounting teams.
  • Process invoice corrections, credit memos, debit memos, and billing adjustments as needed.
  • Ensure invoices are distributed to customers according to required timelines and customer specifications.
  • Maintain accurate electronic and paper invoice records.
  • Assist with month-end closing activities by ensuring all invoices are processed and reconciled.
  • Research customer billing inquiries and provide timely resolutions.
  • Monitor outstanding invoicing issues and escalate concerns when necessary.
  • Support accounts receivable by providing invoice documentation and assisting with payment inquiries.
  • Maintain confidentiality of financial and customer information.
  • Assist with filing, reporting, and other accounting administrative duties.
  • Support other accounting and finance functions as assigned.
Qualifications
  • High school diploma or equivalent required; Associate's degree in Accounting, Finance, or Business preferred.
  • Minimum 1-3 years of invoicing, billing, accounting, or administrative experience.
  • Experience in food distribution, logistics, or wholesale distribution is preferred.
  • Strong understanding of invoicing and billing procedures.
  • Excellent attention to detail and accuracy.
  • Strong organizational and time management skills.
  • Ability to prioritize multiple tasks while meeting deadlines.
  • Strong written and verbal communication skills.
  • Ability to work independently and collaboratively across departments.
  • Technical Skills
  • Proficiency in Microsoft Excel, Outlook, and Microsoft Office Suite.
  • Experience with ERP systems (such as NetSuite, SAP, Microsoft Dynamics, Odoo, or similar) preferred.
  • Experience with accounting software and electronic invoicing systems.
  • Comfortable learning new software and business systems.

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