Invoicing Assistant Jobs in California (NOW HIRING)

Location: San Francisco, CA

Salary: $85,000 - $92,000 per year, exempt

Organization Overview

Founded in 2004, Brilliant Corners provides innovative housing and housing-related services to California’s most vulnerable individuals, with an emphasis on those transitioning from, or at risk of, homelessness or institutionalization. We develop, own, and manage multi-family supportive housing and licensed residential care homes. We implement a broad array of scattered-site, one-on-one supportive housing, and clinical case management programs through partnerships with developmental services, homeless services, veterans’ services, and health care sectors.

In short, we do good work.

We have offices statewide with a staff of passionate people. While we are growing rapidly, we are also selective: We’re seeking inspired, talented people who want to be effecting profound change and who have fun doing it.

Position Summary

The Accounting Supervisor, Accounts Payable (AP), is responsible for overseeing the day-to-day AP operations for Northern California, including supervision of a team of three accountants and ensuring timely and accurate processing of vendor payments, employee reimbursements, and credit card activity.

This role performs professional-level accounting work, including reviewing, analyzing, reconciling, and verifying financial transactions while maintaining strong internal controls. The position partners closely with Programs, HR, and Finance to ensure accurate disbursements, compliance with organizational policies, and efficient workflows.

The Accounting Supervisor is both a hands-on contributor and team leader, responsible for monitoring workloads, meeting deadlines, and supporting staff development. Due to the dynamic nature of program funding and operational needs, responsibilities may evolve and require adaptability to shifting priorities and new processes.

Position Responsibilities

• Supervise, mentor, and develop a team of 3 accountants, including conducting regular check-ins, performance feedback, and annual reviews (via Lattice)
• Oversee full-cycle accounts payable processes, including review and approval of bill entries, payment requests, and vendor disbursements
• Manage weekly check runs and coordinate urgent check processing, including in-office check preparation as required
• Upload and monitor check payments through banking platforms, including Positive Pay
• Oversee employee reimbursement processing and company-wide credit card reconciliations
• Partner with HR regarding benefits-related payments and staff reimbursements
• Ensure timely and accurate communication with Programs and Departments supported by the NorCal AP team
• Review team output to ensure accuracy, completeness, and adherence to established deadlines
• Manage allocation of shared organizational costs and ensure proper coding and distribution
• Reconcile and process rent roll data for multiple programs; upload to accounting system (Intacct) for bill creation and client invoicing
• Assist with month-end close activities, including recording bank transactions, ZBA transfers, and bank fees
• Reconcile assigned balance sheet accounts and maintain supporting schedules
• Oversee prepaid expenses and amortization schedules, ensuring accurate journal entries
• Support audit requests and provide required documentation
• Approve timecards and review job costing/timekeeping reports
• Assist with 1099 preparation and filings
• Calculate mileage stipends
• Participate in Finance and cross-functional meetings to support process improvements and system enhancements
• Cross-train with other accounting functions to provide backup support as needed
• Evaluate existing accounts payable and related financial processes; identify opportunities for efficiency, accuracy, and internal control improvements, and support implementation of enhancements as business needs evolve
• Perform other duties as assigned in support of departmental and organizational needs

Requirements

Professional Experience

• Strong understanding of GAAP and accounting principles
• Experience supervising or leading accounting staff preferred
• Demonstrated experience in accounts payable operations and financial transaction review
• Ability to analyze financial data, identify discrepancies, and resolve issues effectively
• Strong organizational skills with the ability to manage multiple priorities and meet deadlines in a dynamic environment
• High level of attention to detail, accuracy, and accountability
• Excellent interpersonal, written, and verbal communication skills
• Ability to work independently and collaboratively across departments
• High degree of discretion and sound judgment in handling confidential information
• Bachelor’s degree in Accounting, Finance, or related field, or equivalent experience
• Proficiency in accounting systems (Sage Intacct preferred) and Microsoft Excel
• Experience in nonprofit or multi-program environments preferred
• Sensitivity to diverse populations and a commitment to supporting a mission-driven organization

Knowledge, Skills, and Abilities

LANGUAGE SKILLS: Strong verbal and written communication skills. Ability to read, analyze, and interpret common technical publications, government contracts, leases, regulatory documents, financial reports, and legal documents. Ability to write reports that conform to prescribed style and format. Ability to effectively present information to top management, boards of directors, and public groups.

MATHEMATICAL SKILLS: Ability to calculate figures and amounts such as interest, proportions, percentages, and area. Ability to apply basic math and geometry concepts to practical situations. Facility with Microsoft Excel and ability to use a financial calculator.

REASONING ABILITY: Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical, diagram, and written form and to deal with multiple abstract and concrete variables.

Core Competencies

Problem Solving: Uses critical thinking to creatively investigate issues from diverse perspectives. Makes evidence-based recommendations addressing short and long-term needs

Managing & Measuring Work: Sets clear objectives, monitors progress, and provides feedback to ensure accuracy and quality. Assigns responsibilities clearly and employs strong analytical and problem-solving skills to identify issues and solutions

Functional/Technical Skills: Possesses the functional and technical knowledge and skills to do the job at a high level of accomplishment

Organizational Values

Humanity: Putting people first: We are committed to meeting people where they’re at, honoring their dignity, diversity, and experience.

Community: Building a better future: Sustainable housing solutions are fostered through partnership, collaboration, and human connection.

Ingenuity: Innovating for transformation: Systems-change requires relentless determination, thinking outside the box and challenging the status quo.

Certificates, Licenses, and Registration

A valid, clean CA driver’s license and a personal insured vehicle preferred.

Physical Requirements

Candidates should have physical mobility for tasks such as standing, bending, stooping, kneeling, crouching, reaching, twisting, and walking on uneven surfaces. They should be capable of performing stationary tasks like sitting for up to 6 to 8 hours a day.  Additionally, candidates should be able to lift, carry, push, pull light to moderate weights up to 15 pounds safely. Requires mental acuity for analytical reasoning and document interpretation.

Salary range for this position is $85,000 - $92,000 per year annually. This position is being offered at $85,000 - $92,000 per year annually.

Brilliant Corners does not discriminate on the basis of race, color, religion (creed), gender, gender expression, age, national origin (ancestry), disability, marital status, sexual orientation, or military status, in any of its activities or operations. These activities include, but are not limited to, hiring and firing of staff, selection of volunteers and vendors, and provision of services. We are committed to providing an inclusive and welcoming environment for all members of our staff, clients, volunteers, subcontractors, vendors, and clients. We will consider for employment qualified applicants with arrest and conviction records.

Benefits

• Health Care Plan (Medical, Dental, & Vision)
• Retirement Plan (With 5% Match)
• Life Insurance (Basic, Voluntary and AD&D)
• Paid Time Off (Vacation, Sick & Public Holidays)
• Family Leave (Maternity, Paternity)
• Short Term & Long-Term Disability
• Training & Development
• Wellness Resources
• Hybrid Work