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Invoicing Associate Jobs in California (NOW HIRING)

804 Technology

AR Invoicing Admin

Irvine, CA

$28 - $32/hr

Associate's degree in Accounting, Finance, or related field preferred. · Minimum 2 years of relevant invoicing/accounts receivable or accounting experience. · Proficient in Microsoft Excel ...

Belcan

Accounts Receivable Invoicing Admin

Irvine, CA

$28 - $32/hr

Associate"s degree in Accounting, Finance, or related field preferred. · Minimum 2 years of relevant invoicing/accounts receivable or accounting experience. · Proficient in Microsoft Excel ...

Belcan

Accounts Receivable Invoicing Admin

Irvine, CA · On-site

$28 - $32/hr

Associate"s degree in Accounting, Finance, or related field preferred. • Minimum 2 years of relevant invoicing/accounts receivable or accounting experience. • Proficient in Microsoft Excel ...

Bedrosians

Warehouse Associate

San Diego, CA · On-site

$17 - $20.25/hr

Warehouse Associate Warehouse associates are responsible for all incoming and outgoing products and ... You are responsible for following proper invoicing and pick-up protocol and are responsible for ...

Stone Empire

Be Seen First

Stone Slab Warehouse Associate

San Leandro, CA · On-site

$23 - $30/hr

The Stone Slab Warehouse Associate is responsible for all incoming and outgoing products and orders ... You are responsible for following proper invoicing and pick-up protocol and are responsible for ...

Bedrosians Tile and Stone

Warehouse Associate

San Jose, CA · On-site

$23 - $25/hr

You are responsible for following proper invoicing and pick-up protocol and are responsible for ... Values We value our associates, customers, and vendors. As a result, we will acknowledge exemplary ...

Bedrosians

Warehouse Associate

San Jose, CA · On-site

$18.75 - $22.25/hr

You are responsible for following proper invoicing and pick-up protocol and are responsible for ... Values We value our associates, customers, and vendors. As a result, we will acknowledge exemplary ...

Bedrosians

Warehouse Associate

San Jose, CA · On-site

$18.75 - $22.25/hr

You are responsible for following proper invoicing and pick-up protocol and are responsible for ... Values We value our associates, customers, and vendors. As a result, we will acknowledge exemplary ...

Bedrosians

Warehouse Associate

South San Francisco, CA · On-site

$19.25 - $22.75/hr

You are responsible for following proper invoicing and pick-up protocol and are responsible for ... Values We value our associates, customers, and vendors. As a result, we will acknowledge exemplary ...

Bedrosians

Warehouse Associate

San Diego, CA · On-site

$17 - $20.25/hr

You are responsible for following proper invoicing and pick-up protocol and are responsible for ... Values We value our associates, customers, and vendors. As a result, we will acknowledge exemplary ...

Bedrosians

Warehouse Associate

South San Francisco, CA · On-site

$19.25 - $22.75/hr

You are responsible for following proper invoicing and pick-up protocol and are responsible for ... Values We value our associates, customers, and vendors. As a result, we will acknowledge exemplary ...

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Invoicing Associate information

What is an invoicing associate?

Invoicing Associates are professionals responsible for preparing, processing, and managing invoices for a company or organization. Their main duties include ensuring that billing information is accurate, sending invoices to clients or customers, tracking payments, and resolving any discrepancies related to billing. They often work closely with other departments, such as accounting and sales, to ensure smooth financial transactions. Strong attention to detail, organizational skills, and proficiency with billing software are important for this role.

What are the key skills and qualifications needed to thrive as an invoicing associate, and why are they important?

To thrive as an Invoicing Associate, you need strong attention to detail, basic accounting knowledge, and proficiency in data entry, typically supported by a high school diploma or equivalent. Familiarity with invoicing software such as QuickBooks, SAP, or Microsoft Excel is commonly required. Strong organizational skills, effective communication, and the ability to manage time efficiently help you excel in this role. These skills ensure accurate billing, timely payments, and smooth financial operations for the organization.

What are some common challenges faced by invoicing associates, and how can they be effectively managed?

Invoicing Associates often encounter challenges such as managing high volumes of invoices, ensuring accuracy under tight deadlines, and resolving discrepancies with clients or internal departments. Staying organized and maintaining clear communication with team members in finance, sales, and customer service can help mitigate these issues. Utilizing robust accounting software and double-checking data entries are also key practices that help Invoicing Associates maintain accuracy and efficiency in their role.

What is the difference between Invoicing Associate vs Accounts Payable Clerk?

AspectInvoicing AssociateAccounts Payable Clerk
Primary RoleProcessing and managing customer invoicesManaging vendor bills and payments
Required SkillsAttention to detail, data entry, basic accountingData entry, invoice processing, vendor communication
Work EnvironmentFinance or accounting departments, office settingFinance or accounting departments, office setting
Common CertificationsNone required, but familiarity with accounting software helpfulNone required, basic accounting knowledge beneficial

Both roles involve financial data entry and processing within the accounting department. The Invoicing Associate focuses on customer invoices, while the Accounts Payable Clerk handles vendor bills. They share similar skills and work environments, making them closely related but distinct in their specific functions.

Is invoicing a hard job?

Invoicing as an associate involves attention to detail, accuracy, and familiarity with accounting software or spreadsheets. The job can be straightforward but requires consistency and organization to ensure timely and correct billing, which may be challenging for some depending on workload and complexity of transactions.

What are the most commonly searched types of Invoicing jobs in California?

The most popular types of Invoicing jobs in California are:

What are popular job titles related to Invoicing Associate jobs in California?

For Invoicing Associate jobs in California, the most frequently searched job titles are:

What job categories do people searching Invoicing Associate jobs in California look for?

The top searched job categories for Invoicing Associate jobs in California are:

What cities in California are hiring for Invoicing Associate jobs?

Cities in California with the most Invoicing Associate job openings:

Invoicing Associate jobs near you

AR Invoicing Admin

804 Technology

Irvine, CA

$28 - $32/hr

Contractor

Posted 6 days ago

Job description

AR Invoicing Admin

1st shift:

MUST BE OK WITH 2 SATURDAYS A MONTH

SUMMARY: Has responsibilities for Invoicing daily sales, performing month-end dock walk audits, tracking non-invoiced work orders on a weekly basis, and daily/weekly/monthly reporting. SCOPE/SUPERVISION AND INTERACTION: The individual contributor will report to the Accounts Receivable Manager and will routinely interact with Operations, Shipping, Planning, Production Support, and other internal teams to support day-to-day accounting invoicing activities. Occasional contact with customers may be required.
ESSENTIAL FUNCTIONS:

Invoicing function:

· Prepare and issue customer invoices accurately and in a timely manner using the company ERP system.

· Verify purchase orders, contracts, shipping documentation, and order entry prior to invoicing to ensure billing accuracy.

· Review and reconcile invoice discrepancies, and coordinate corrections with Operations, Sales, and Shipping.

· Support month-end close activities related to invoicing and revenue recognition (cutoffs, accruals, reconciliations).

· Ensure invoicing processes comply with company policies, contractual terms, and relevant regulations (tax, export controls, etc.).

· Provide documentation and support for internal and external audits.

· Continuously identify opportunities to improve invoicing processes, automation, and data quality.

· AR function, collections only, no cash posting:

· Assist on Accounts Receivable collections. Work with contract administrators, customers, and entire AR team to ensure proper collection efforts.

· Contact customers via phone or email to collect past-due balances.

· Prioritize collection activities based on aging, risk, and account history.

· Monitor promises to pay and follow up to ensure commitments are met.

· Review A/R aging reports daily/weekly and take action on delinquent accounts and keeps notes on collection attempts.

· Investigate short pays, deductions, chargebacks, and invoice disputes.

· Coordinate with Sales, Customer Service, Contracts, Operations, and Key Account Managers to resolve issues quickly.

· Ensure supporting documentation is gathered and communicated to customers (PODs, invoices, statements, etc.).

· Provide regular updates on collection efforts, high-risk accounts, and expected cash receipts.

ESSENTIAL REQUIREMENTS:

· High school diploma or equivalent; Associate’s degree in Accounting, Finance, or related field preferred.

· Minimum 2 years of relevant invoicing/accounts receivable or accounting experience.

· Proficient in Microsoft Excel (required): pivot tables, VLOOKUP/XLOOKUP, INDEX/MATCH, basic formulas.

· Experience with ERP or billing systems and order-to-cash processes.

· Strong attention to detail and accuracy in data entry and reconciliation.

· Ability to work overtime and commit to at least two Saturdays per month as business needs require.

· Reliable, punctual, and able to meet strict deadlines in a fast-paced environment.

· Good written and verbal communication skills; comfortable interacting with internal teams (Operations, Shipping, Sales) and external customers.

· Ability to prioritize workload, manage multiple tasks, and escalate issues as appropriate.

· Demonstrated problem-solving skills and ability to follow documented procedures.


PREFERRED / DESIRABLE QUALIFICATIONS

· Associate’s or Bachelor’s degree in Accounting, Finance, or related field.

· Experience with Microsoft Power BI or other reporting tools.

· Prior experience in a manufacturing, distribution, or government-contracting environment.

· Familiarity with billing compliance, tax requirements, or export controls related to invoicing.


SCHEDULING REQUIREMENTS

· Ability to work occasional extended hours and/or weekends (minimum two Saturdays/month).

· Ability to sit at a workstation and perform repetitive keyboard tasks for extended periods.

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About 804 Technology

Sourced by ZipRecruiter

In today’s environment, successful companies need more than what just works, they need unique options for their individual business needs. 804 adjusts to changing needs and then helps clients expand to meet the unfamiliar without sacrificing their trust. 804’s greatest company value is what we deliver; we deliver people. They are the core of our business. That is why we only consider ourselves successful when our people deliver to your expectations.

Industry

Recruiting and staffing services

Company size

51 - 200 Employees

Headquarters location

Cottleville, MO, US

Year founded

2004

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