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Invoicing Associate Jobs in California (NOW HIRING)

Conexus Food Solutions

Invoicing Clerk

Los Angeles, CA · On-site

$20 - $23/hr

Associate's degree in Accounting, Finance, or Business preferred. * Minimum 1-3 years of invoicing, billing, accounting, or administrative experience. * Experience in food distribution, logistics, or ...

Prentiss Law & Associates

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Invoicing & Accounting Specialist

Redding, CA · On-site

$18 - $24/hr

Invoicing Specialist prepares and sends customer bills, enters financial data, tracks payments, and resolves billing issues. They ensure accurate records, communicate with clients on past-due ...

Conexus Food Solutions

Invoicing Clerk

Los Angeles, CA · On-site

$20 - $23/hr

Associate's degree in Accounting, Finance, or Business preferred. * Minimum 1-3 years of invoicing, billing, accounting, or administrative experience. * Experience in food distribution, logistics, or ...

Stone Empire

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Stone Slab Warehouse Associate

San Leandro, CA · On-site

$23 - $30/hr

The Stone Slab Warehouse Associate is responsible for all incoming and outgoing products and orders ... You are responsible for following proper invoicing and pick-up protocol and are responsible for ...

Bedrosians

Warehouse Associate

San Jose, CA · On-site

$18.75 - $22.25/hr

You are responsible for following proper invoicing and pick-up protocol and are responsible for ... Values We value our associates, customers, and vendors. As a result, we will acknowledge exemplary ...

Bedrosians

Warehouse Associate

San Jose, CA · On-site

$18.75 - $22.25/hr

You are responsible for following proper invoicing and pick-up protocol and are responsible for ... Values We value our associates, customers, and vendors. As a result, we will acknowledge exemplary ...

Bedrosians Tile and Stone

Warehouse Associate

San Jose, CA · On-site

$23 - $25/hr

You are responsible for following proper invoicing and pick-up protocol and are responsible for ... Values We value our associates, customers, and vendors. As a result, we will acknowledge exemplary ...

Kinetic

Customer Success Associate

Costa Mesa, CA · On-site

The role The Customer Success Associate at Kinetic plays an integral part in the invoicing and billing process for our clients in the automotive industry. You will be responsible for ensuring ...

Bedrosians

Warehouse Associate

South San Francisco, CA

$19.25 - $22.75/hr

You are responsible for following proper invoicing and pick-up protocol and are responsible for ... Values We value our associates, customers, and vendors. As a result, we will acknowledge exemplary ...

Bedrosians Tile and Stone

Warehouse Associate

Vista, CA · On-site

$21.50/hr

You are responsible for following proper invoicing and pick-up protocol and are responsible for ... Values We value our associates, customers, and vendors. As a result, we will acknowledge exemplary ...

Bedrosians

Warehouse Associate

Vista, CA

$16.25 - $19.50/hr

You are responsible for following proper invoicing and pick-up protocol and are responsible for ... Values We value our associates, customers, and vendors. As a result, we will acknowledge exemplary ...

Bedrosians

Warehouse Associate

Vista, CA · On-site

$16.25 - $19.50/hr

You are responsible for following proper invoicing and pick-up protocol and are responsible for ... Values We value our associates, customers, and vendors. As a result, we will acknowledge exemplary ...

Bedrosians

Warehouse Associate

South San Francisco, CA · On-site

$19.25 - $22.75/hr

You are responsible for following proper invoicing and pick-up protocol and are responsible for ... Values We value our associates, customers, and vendors. As a result, we will acknowledge exemplary ...

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Invoicing Associate information

What are the key skills and qualifications needed to thrive as an invoicing associate, and why are they important?

To thrive as an Invoicing Associate, you need strong attention to detail, basic accounting knowledge, and proficiency in data entry, typically supported by a high school diploma or equivalent. Familiarity with invoicing software such as QuickBooks, SAP, or Microsoft Excel is commonly required. Strong organizational skills, effective communication, and the ability to manage time efficiently help you excel in this role. These skills ensure accurate billing, timely payments, and smooth financial operations for the organization.

What is an invoicing associate?

Invoicing Associates are professionals responsible for preparing, processing, and managing invoices for a company or organization. Their main duties include ensuring that billing information is accurate, sending invoices to clients or customers, tracking payments, and resolving any discrepancies related to billing. They often work closely with other departments, such as accounting and sales, to ensure smooth financial transactions. Strong attention to detail, organizational skills, and proficiency with billing software are important for this role.

What are some common challenges faced by invoicing associates, and how can they be effectively managed?

Invoicing Associates often encounter challenges such as managing high volumes of invoices, ensuring accuracy under tight deadlines, and resolving discrepancies with clients or internal departments. Staying organized and maintaining clear communication with team members in finance, sales, and customer service can help mitigate these issues. Utilizing robust accounting software and double-checking data entries are also key practices that help Invoicing Associates maintain accuracy and efficiency in their role.

What is the difference between Invoicing Associate vs Accounts Payable Clerk?

AspectInvoicing AssociateAccounts Payable Clerk
Primary RoleProcessing and managing customer invoicesManaging vendor bills and payments
Required SkillsAttention to detail, data entry, basic accountingData entry, invoice processing, vendor communication
Work EnvironmentFinance or accounting departments, office settingFinance or accounting departments, office setting
Common CertificationsNone required, but familiarity with accounting software helpfulNone required, basic accounting knowledge beneficial

Both roles involve financial data entry and processing within the accounting department. The Invoicing Associate focuses on customer invoices, while the Accounts Payable Clerk handles vendor bills. They share similar skills and work environments, making them closely related but distinct in their specific functions.

What are the most commonly searched types of Invoicing jobs in California? The most popular types of Invoicing jobs in California are:
What cities in California are hiring for Invoicing Associate jobs? Cities in California with the most Invoicing Associate job openings:
Invoicing Associate jobs near you

Invoicing Clerk

Conexus Food Solutions

Los Angeles, CA • On-site

$20 - $23/hr

Full-time

Posted 21 days ago

Job description

Salary:$20.00 - $23.00 Hourly
Schedule: 5 Day Work Week
Site Address: 6021 S. Malt Avenue Commerce, CA 90040
Who We Are
Established in 1986, N.A. Trading Company has steadily grown to become one of the premier Asian food importers/distributors in the Los Angeles area. N.A. Trading Company imports products mainly from Thailand, Vietnam, Taiwan, Hong Kong, and China; with several thousand different SKUs under well-known labels such as Chaokoh, FOCO, Aroy-D, Pantainorasingh, and our own Three Deer Brand.
Most popular items include : jasmine rice, canned coconut beverages, coconut milk, ready to cook noodles, mung bean and frozen durian.
What You'll Do
The Invoicing Clerk is responsible for accurately preparing, processing, and distributing customer invoices while ensuring billing information is complete and correct. This position works closely with Accounting, Sales, Warehouse, Customer Service and
Logistics to ensure timely invoicing, resolve discrepancies, and maintain accurate financial records. The ideal candidate is highly organized, detail-oriented, and able to manage multiple priorities in a fast-paced distribution environment.
Essential Duties & Responsibilities
  • Generate, review, and process customer invoices accurately and in a timely manner.
  • Verify pricing, quantities, discounts, freight charges, taxes, and other billing information prior to invoicing.
  • Review sales orders, shipping documents, proof of deliveries (PODs), and purchase orders to ensure invoice accuracy.
  • Resolve invoice discrepancies by working with Sales, Customer Service, Warehouse, Logistics, and Accounting teams.
  • Process invoice corrections, credit memos, debit memos, and billing adjustments as needed.
  • Ensure invoices are distributed to customers according to required timelines and customer specifications.
  • Maintain accurate electronic and paper invoice records.
  • Assist with month-end closing activities by ensuring all invoices are processed and reconciled.
  • Research customer billing inquiries and provide timely resolutions.
  • Monitor outstanding invoicing issues and escalate concerns when necessary.
  • Support accounts receivable by providing invoice documentation and assisting with payment inquiries.
  • Maintain confidentiality of financial and customer information.
  • Assist with filing, reporting, and other accounting administrative duties.
  • Support other accounting and finance functions as assigned.
Qualifications
  • High school diploma or equivalent required; Associate's degree in Accounting, Finance, or Business preferred.
  • Minimum 1-3 years of invoicing, billing, accounting, or administrative experience.
  • Experience in food distribution, logistics, or wholesale distribution is preferred.
  • Strong understanding of invoicing and billing procedures.
  • Excellent attention to detail and accuracy.
  • Strong organizational and time management skills.
  • Ability to prioritize multiple tasks while meeting deadlines.
  • Strong written and verbal communication skills.
  • Ability to work independently and collaboratively across departments.
  • Technical Skills
  • Proficiency in Microsoft Excel, Outlook, and Microsoft Office Suite.
  • Experience with ERP systems (such as NetSuite, SAP, Microsoft Dynamics, Odoo, or similar) preferred.
  • Experience with accounting software and electronic invoicing systems.
  • Comfortable learning new software and business systems.

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