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Invoicing Associate Jobs in California (NOW HIRING)

Da Vinci Schools

Accounting Associate I

El Segundo, CA · On-site

$53K - $66K/yr

Accounting Associate I Accounting Associate for a fast-growing charter management organization with ... AR Invoicing & Collections * Follow up with vendors and individuals on uncashed checks, W-9 ...

Central Valley

Receiving Associate

Napa, CA · On-site

$19 - $21.25/hr

The Receiving Associate receives product and resolves vendor discrepancies. Ensures that product ... Oversees returns and credits from receipt to invoicing. * Communicates receipt of special orders to ...

SearchForce

Associate Account Manager

Rancho Cucamonga, CA · On-site

$124K - $129K/yr

Associate Account Manager Join our rapidly growing B2B sales department as an Associate Account ... Financial Follow-Up: Handle invoicing, collections, and related financial tasks. * Cost Monitoring:

Endsight

Client Strategy Associate

Napa, CA · Remote

Career Pathing As a Client Strategy Associate (CSA) , you'll support our Pods' Client Strategy ... Supporting onboarding, renewals, invoicing, and client communications using Endsight best practices

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Invoicing Associate information

What are the key skills and qualifications needed to thrive as an invoicing associate, and why are they important?

To thrive as an Invoicing Associate, you need strong attention to detail, basic accounting knowledge, and proficiency in data entry, typically supported by a high school diploma or equivalent. Familiarity with invoicing software such as QuickBooks, SAP, or Microsoft Excel is commonly required. Strong organizational skills, effective communication, and the ability to manage time efficiently help you excel in this role. These skills ensure accurate billing, timely payments, and smooth financial operations for the organization.

What is an invoicing associate?

Invoicing Associates are professionals responsible for preparing, processing, and managing invoices for a company or organization. Their main duties include ensuring that billing information is accurate, sending invoices to clients or customers, tracking payments, and resolving any discrepancies related to billing. They often work closely with other departments, such as accounting and sales, to ensure smooth financial transactions. Strong attention to detail, organizational skills, and proficiency with billing software are important for this role.

What are some common challenges faced by invoicing associates, and how can they be effectively managed?

Invoicing Associates often encounter challenges such as managing high volumes of invoices, ensuring accuracy under tight deadlines, and resolving discrepancies with clients or internal departments. Staying organized and maintaining clear communication with team members in finance, sales, and customer service can help mitigate these issues. Utilizing robust accounting software and double-checking data entries are also key practices that help Invoicing Associates maintain accuracy and efficiency in their role.

What is the difference between Invoicing Associate vs Accounts Payable Clerk?

AspectInvoicing AssociateAccounts Payable Clerk
Primary RoleProcessing and managing customer invoicesManaging vendor bills and payments
Required SkillsAttention to detail, data entry, basic accountingData entry, invoice processing, vendor communication
Work EnvironmentFinance or accounting departments, office settingFinance or accounting departments, office setting
Common CertificationsNone required, but familiarity with accounting software helpfulNone required, basic accounting knowledge beneficial

Both roles involve financial data entry and processing within the accounting department. The Invoicing Associate focuses on customer invoices, while the Accounts Payable Clerk handles vendor bills. They share similar skills and work environments, making them closely related but distinct in their specific functions.

What are the most commonly searched types of Invoicing jobs in California? The most popular types of Invoicing jobs in California are:
What cities in California are hiring for Invoicing Associate jobs? Cities in California with the most Invoicing Associate job openings:
Invoicing Associate jobs near you

Accounting Associate I

Da Vinci Schools

El Segundo, CA • On-site

$53K - $66K/yr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Re-posted 7 days ago

Job description

Accounting Associate I
Job Description Accounting Associate for a fast-growing charter management organization with several unique operational lines. The Accounting Associate will support the business office team members with Banking, Purchasing, Accounts Payable and Receivable, and assisting school site staff and leaders with their day-to-day management and participation in financial related operations.
ESSENTIAL RESPONSIBILITIES
  • Work within various operating systems/softwares with accuracy and efficiency
  • Provide staff assistance on adhering to policies, procedures and deadlines
  • Reviewing AP invoices for accuracy
  • Track spending and collections for various areas of the organizations
  • Create monthly reports that update the status of spending in Excel
  • Review of General Ledger and Banking System reports
  • Assisting with the year-end financial audit
  • Assist with financial activities/fundraising for various related organizations, clubs, athletics and other business lines
  • AR Invoicing & Collections
  • Follow up with vendors and individuals on uncashed checks, W-9 collection
  • AP vendor management
  • Assist the business office with everyday tasks
  • Preparing deposits for the bank, electronically from the office and manually at the bank branch

This job operates in a professional office environment, is largely sedentary, and utilizes typical office
equipment (computers, phones, photocopiers, etc.). Normal business hours are 8:00am - 5:00pm,
Monday-Friday (although these hours may vary and may require occasional evening and weekend work
based on organizational needs). Minimal or no travel required, other than visits to local school sites (as
needed).
QUALIFICATIONS
  • Bachelor's degree required
  • Desire to be a business generalist
  • Passionate about making a difference in education
  • Proficiency in Excel preferred
  • Must be able to pass a TB test and background check at time of offer

The information contained herein is not intended to be an all-inclusive list of the duties and responsibilities
of the job, nor is it intended to be an all-inclusive list of the skills and abilities required to perform the job.
COMPENSATION
This position is full-time, 12-months. Compensation will fall within a range of $53,000 - $66,000, commensurate with experience. We offer a comprehensive benefits plan, including (but not limited to):
  • Benefits for medical, dental, vision, and life insurance
  • Retirement options, including 457 contributions
  • Vacation and sick days

Revised 07/26

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