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Invoicing Assistant Jobs in California (NOW HIRING)

TempWorks Account

NEW Administrative Assistant

Salinas, CA · On-site

$20 - $24/hr

Order office supplies and ensure general office upkeep * Assist with basic reporting, invoicing, and data entry Qualifications: * High school diploma required; associate's degree preferred * 2+ years ...

Legacy Staffing

Executive Assistant

Bakersfield, CA · On-site

$85K - $95K/hr

We are seeking an experienced Administrative Assistant with proven high-level support for a ... arrangements and invoicing. In this role, you will provide professional, confidential, and ...

SBT Global, Inc.

Accounting Assistant

Cerritos, CA · On-site

$25 - $28/hr

Accounts Receivable - billing/invoicing, deposits, and reconciliations * Maintain accurate records ... * Assist with annual tax and compliance documents and year end 1099's * Support accounting ...

SBT Global, Inc.

Accounting Assistant

Cerritos, CA · On-site

$25 - $28/hr

Accounts Receivable - billing/invoicing, deposits, and reconciliations * Maintain accurate records ... * Assist with annual tax and compliance documents and year end 1099's * Support accounting ...

SBT Global, Inc.

Accounting Assistant

Cerritos, CA · On-site

$28/hr

Accounts Receivable - billing/invoicing, deposits, and reconciliations * Maintain accurate records ... * Assist with annual tax and compliance documents and year end 1099's * Support accounting ...

SBT Global, Inc.

Accounting Assistant

Cerritos, CA · On-site

$28/hr

Accounts Receivable - billing/invoicing, deposits, and reconciliations * Maintain accurate records ... * Assist with annual tax and compliance documents and year end 1099's * Support accounting ...

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Showing results 41-60

All JobsInvoicing JobsInvoicing Assistant JobsInvoicing Assistant Jobs in California

Invoicing Assistant information

See California salary details

$10.9K

$42K

$56.3K

How much do invoicing assistant jobs pay per year?

As of Sep 8, 2026, the average yearly pay for invoicing assistant in California is $41,995.00, according to ZipRecruiter salary data. Most workers in this role earn between $31,600.00 and $46,900.00 per year, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as an invoicing assistant?

To thrive as an Invoicing Assistant, you need strong attention to detail, basic accounting knowledge, and proficiency in data entry, typically supported by a high school diploma or equivalent. Familiarity with invoicing software, spreadsheets (like Microsoft Excel), and accounting systems such as QuickBooks is commonly required. Excellent organizational skills, time management, and clear communication help ensure accuracy and smooth workflow. These skills are essential for minimizing errors, maintaining financial records, and supporting efficient business operations.

What are some common challenges faced by invoicing assistants and how can they be managed effectively?

Invoicing Assistants often encounter challenges such as managing high volumes of invoices, ensuring accuracy under tight deadlines, and resolving discrepancies with clients or vendors. To handle these effectively, strong organizational skills and attention to detail are crucial, as is familiarity with invoicing software and clear communication with both internal teams and external contacts. Proactively tracking invoice statuses and following up on outstanding issues can help prevent delays and maintain positive working relationships.

What is the difference between Invoicing Assistant vs Accounts Payable Clerk?

AspectInvoicing AssistantAccounts Payable Clerk
Primary ResponsibilitiesPreparing and sending invoices, verifying billing detailsProcessing vendor invoices, managing payments
Required SkillsAttention to detail, basic accounting knowledge, data entryInvoice processing, reconciliation, vendor communication
Work EnvironmentOffice setting, accounting or finance departmentsOffice setting, finance or accounting teams
Common CertificationsNone required, but bookkeeping courses helpfulNone required, bookkeeping or accounting courses beneficial

Invoicing Assistants focus on creating and managing customer invoices, while Accounts Payable Clerks handle vendor invoices and payments. Both roles require attention to detail and basic accounting skills, often working in similar office environments. However, their primary functions differ: invoicing assistants manage outgoing bills, whereas accounts payable clerks process incoming bills and ensure timely payments.

Is invoicing a hard job?

Invoicing as an invoicing assistant involves attention to detail, accuracy, and familiarity with accounting software or spreadsheets. The job can be straightforward for those with organizational skills, but it may require handling large volumes of data and meeting deadlines, which can be challenging for some individuals.

What does an invoicing assistant do?

An invoicing assistant is responsible for preparing, sending, and managing invoices to ensure accurate billing and timely payments. They often use accounting software and need strong organizational skills to track transactions and resolve billing discrepancies.

What are the most commonly searched types of Invoicing jobs in California?

The most popular types of Invoicing jobs in California are:

What are popular job titles related to Invoicing Assistant jobs in California?

For Invoicing Assistant jobs in California, the most frequently searched job titles are:

What job categories do people searching Invoicing Assistant jobs in California look for?

The top searched job categories for Invoicing Assistant jobs in California are:

What cities in California are hiring for Invoicing Assistant jobs?

Cities in California with the most Invoicing Assistant job openings:

Invoicing Assistant jobs near you
Infographic showing various Invoicing Assistant job openings in California as of September 2026, with employment types broken down into 2% As Needed, 57% Full Time, 38% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $41,995 per year, or $20.2 per hour.

Administrative Assistant

Visalia, CA • On-site

Broken Drum Insulation Visalia Inc
See more jobs at Broken Drum Insulation Visalia Incexternal

$18 - $23/hr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 27 days ago

Job description

We are seeking an Administrative Assistant with experience in both billing/invoicing and accounts receivable. This position will support customer billing and receivables, with the day-to-day emphasis based on branch needs. The ideal candidate is organized, accurate, dependable, and comfortable working with customers and internal teams. Responsibilities: 
  • Prepare and process customer billing and invoicing in a timely and accurate manner
  • Review job information, pricing, purchase orders, and supporting documents for billing accuracy
  • Support lien management, including filing pre-liens and tracking required documentation and deadlines
  • Process and apply customer payments and maintain accurate accounts receivable records
  • Follow up on past-due accounts and assist with collection efforts
  • Research and resolve billing questions, payment discrepancies, and customer account issues
  • Communicate with customers, sales, branch leadership, and Accounting to support timely billing and collections
  • Organize and maintain digital and physical files and records
  • Prepare reports and spreadsheets for internal tracking and analysis
  • Answer and direct phone calls, take messages and handle inquiries
  • Support with general office tasks and assist other departments as needed
Preferred Qualifications:
  • Experience with billing/invoicing and accounts receivable required
  • General understanding of basic accounting principles and payment processing
  • Strong attention to detail, organization, and problem-solving skills
  • Excellent written and verbal communication skills
  • Strong computer and data-entry skills; experience with accounting software and spreadsheets preferred
  • Ability to work independently, meet deadlines, and manage multiple priorities
  • High school diploma or GED required

    Schedule: Monday – Friday 

    Pay: $18.00 - $23.00 per hour, depending on experience

    Position requires a drug test be completed, contingent upon employment and a background check if applicable.

    Physical demands: Reasonable accommodations may be made to enable individuals with disabilities to perform essential job functions. You must be able to lift light to moderate weight and sit for extended periods of time to complete your job at a computer.Benefits:
    • Medical, dental, and vision coverage
    • Company Life Insurance
    • Longevity Stock Program
    • IBP Foundation
    • Scholarship opportunities
    • Paid vacation and holidays
    • Employee Financial Assistance Program
    • Opportunities for growth and advancement
    • 401(K) (Pre-Tax and Post-Tax) Roth 401(k) with company matching
    • Supplemental Insurance (Short- and Long-Term) disability, hospital indemnity, accident, critical illness, supplemental life insurance
     Broken Drum Insulation Visalia is a proud member of the Installed Building Products (IBP) family of companies. We take great pride in our commitment to delivering exceptional customer service, which has contributed to our high customer satisfaction ratings. This success is a direct result of our dedication to quality work and dependability. We are always looking for hard-working individuals who share our mission of helping our customers and contributing to the continued success of Builders. Our people are our most valuable asset, and if you consider yourself a leader in this industry, we want to hear from you. Explore your next career opportunity and become a part of the Broken Drum Insulation Visalia team!
     
     
    EEO Statement
    We are an Equal Opportunity Employer and consider all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status