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Invoicing Assistant Jobs in Washington (NOW HIRING)

RATP DEV USA

Human Resources Assistant

Forestville, MD · On-site

$24/hr

Administrative & Invoicing Support * Assist with organizing invoices and vendor documentation * Coordinate invoice submission to appropriate departments * Maintain orderly records of vendor and ...

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Invoicing Assistant information

See Washington salary details

$12.5K

$48.2K

$64.6K

How much do invoicing assistant jobs pay per year?

As of Aug 9, 2026, the average yearly pay for invoicing assistant in Washington is $48,195.00, according to ZipRecruiter salary data. Most workers in this role earn between $36,200.00 and $53,800.00 per year, depending on experience, location, and employer.

What are some common challenges faced by invoicing assistants and how can they be managed effectively?

Invoicing Assistants often encounter challenges such as managing high volumes of invoices, ensuring accuracy under tight deadlines, and resolving discrepancies with clients or vendors. To handle these effectively, strong organizational skills and attention to detail are crucial, as is familiarity with invoicing software and clear communication with both internal teams and external contacts. Proactively tracking invoice statuses and following up on outstanding issues can help prevent delays and maintain positive working relationships.

What is the difference between Invoicing Assistant vs Accounts Payable Clerk?

AspectInvoicing AssistantAccounts Payable Clerk
Primary ResponsibilitiesPreparing and sending invoices, verifying billing detailsProcessing vendor invoices, managing payments
Required SkillsAttention to detail, basic accounting knowledge, data entryInvoice processing, reconciliation, vendor communication
Work EnvironmentOffice setting, accounting or finance departmentsOffice setting, finance or accounting teams
Common CertificationsNone required, but bookkeeping courses helpfulNone required, bookkeeping or accounting courses beneficial

Invoicing Assistants focus on creating and managing customer invoices, while Accounts Payable Clerks handle vendor invoices and payments. Both roles require attention to detail and basic accounting skills, often working in similar office environments. However, their primary functions differ: invoicing assistants manage outgoing bills, whereas accounts payable clerks process incoming bills and ensure timely payments.

What are the key skills and qualifications needed to thrive as an invoicing assistant?

To thrive as an Invoicing Assistant, you need strong attention to detail, basic accounting knowledge, and proficiency in data entry, typically supported by a high school diploma or equivalent. Familiarity with invoicing software, spreadsheets (like Microsoft Excel), and accounting systems such as QuickBooks is commonly required. Excellent organizational skills, time management, and clear communication help ensure accuracy and smooth workflow. These skills are essential for minimizing errors, maintaining financial records, and supporting efficient business operations.
What are popular job titles related to Invoicing Assistant jobs in Washington? For Invoicing Assistant jobs in Washington, the most frequently searched job titles are:
What job categories do people searching Invoicing Assistant jobs in Washington look for? The top searched job categories for Invoicing Assistant jobs in Washington are:
What cities in Washington are hiring for Invoicing Assistant jobs? Cities in Washington with the most Invoicing Assistant job openings:
Invoicing Assistant jobs near you

Office Admin / Facilities Coordinator - (Bilingual English/Spanish)

J&J Maintenance

Reston, VA • Hybrid

$55K - $60K/yr

Full-time

Re-posted 18 days ago

Job description

Job Summary

We are seeking a highly organized and proactive Office Admin / Facilities Coordinator to support efficient daytoday operations across assigned client locations. This role plays a critical coordination function between operations, facilities, and administrative teams, with primary responsibility for CMMS administration, work order management, dispatch coordination, and facilities documentation. The ideal candidate will ensure operational continuity, accurate system data, and consistent communication with internal teams, field staff, and client stakeholders.

Hybrid Shift: Onsite at least three (3) days a week

Essential Duties and Responsibilities:

Facilities & CMMS Administration

  • Serve as the primary administrator for the Computerized Maintenance Management System (CMMS), including work order creation, assignment, tracking, and closure.
  • Review, triage, prioritize, and route incoming service requests to ensure proper categorization and timely dispatch.
  • Open work orders based on client requests, inspections, preventive maintenance schedules, and operational needs.
  • Ensure work orders include accurate labor hours, materials, notes, and completion status prior to closure.
  • Maintain CMMS data integrity including assets, locations, task codes, and user records.
  • Generate reports on backlog, response times, preventive maintenance, and service trends.

Dispatch & Daily Operations Coordination

  • Dispatch employees to service areas based on priorities and staffing availability.
  • Monitor open work orders and follow up to ensure timely completion.
  • Record and communicate employee callins, absences, and schedule adjustments.

Inspections & Documentation

  • Log inspections, service verifications, and preventive maintenance activities in CMMS.
  • Maintain organized digital and physical facilities documentation.

Administrative & HR Support

  • Provide onsite administrative and timekeeping support.
  • Support payroll accuracy and onboarding coordination.

Billing & Client Support

  • Validate work order documentation to support accurate invoicing.
  • Assist with billing research and discrepancy resolution.

General Responsibilities

  • Provide direct support to the Regional Manager and operations leadership.
  • Perform other duties as assigned.

Knowledge, Experience, and Skills Requirements:

  • High school diploma or GED required. 
  • Minimum of two (2) years of experience in facilities coordination, dispatch, or work order management.  
  • Bilingual (English/Spanish)
  • Experience with CMMS platforms strongly preferred. 
  • Proficiency in Microsoft Office. 
  • Strong organizational, communication, and problemsolving skills. 
  • Must successfully pass a background check. 

Disclaimer

CBRE Government and Defense is thrilled at the opportunity for you to apply to one of our roles.  The base salary range for this position is $55,000 to $60,000. This position may also be eligible for a wide range of competitive benefits that can include but not limited to: medical, well-being, financial planning and short-term incentives benefits.

This description is not intended to be an “all inclusive” list of the accountabilities of the job described. Rather, it describes the general nature of the job. In addition, some aspects of this job may change over time, according to business needs, and these changes may not be recorded immediately. The requirements stated represent the minimum levels of knowledge, skills and/or abilities to qualify and satisfactorily perform this job.

THIS DOCUMENT SHOULD NOT BE CONSTRUED AS CREATING A CONTRACT OF EMPLOYMENT BETWEEN CBRE GOVERNMENT & DEFENSE SERVICES AND ANY OF ITS EMPLOYEES OR OTHERWISE ALTERING AN EMPLOYEE’S AT WILL EMPLOYMENT RELATIONSHIP WITH CBRE GOVERNMENT & DEFENSE SERVICES.

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