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Invoicing Assistant Jobs in Seattle, WA (NOW HIRING)

TERRACON

Regional Financial Analyst

Lynnwood, WA · On-site

$81K - $93K/yr

Support other Corporate or Operational Finance staff members with escalated invoicing and reporting activities. * Assist with the coordination of the workload of the Regional Finance Team and assign ...

TERRACON

Regional Financial Analyst

Lynnwood, WA · On-site

Support other Corporate or Operational Finance staff members with escalated invoicing and reporting activities. * Assist with the coordination of the workload of the Regional Finance Team and assign ...

kennedyjc

Project Assistant

Federal Way, WA · Hybrid

$30 - $40/hr

Budget Monitoring : Assist with tracking budgets and controlling project costs ... Billing and Invoicing: Support billing, calculate applicable taxes, review invoices, and manage A/R ...

HDR

Accounting Assistant

Bellevue, WA · On-site

$22 - $28.75/hr

In the role of Accounting Assistant, we'll count on you to: * Assist with project budgeting, invoicing and monthly status reports * Assist with project coordination of document control, development ...

HDR

Accounting Assistant

Bellevue, WA · On-site

$22 - $28.75/hr

In the role of Accounting Assistant, we'll count on you to: * Assist with project budgeting, invoicing and monthly status reports * Assist with project coordination of document control, development ...

Kidder Mathews

Portfolio Assistant

Tacoma, WA · On-site

Receive, code, and track all invoicing related to lease commissions * As directed by Manager(s), assist Administrative Assistant in creating and maintaining lease and property files Financial and ...

Kidder Mathews

Portfolio Assistant

Bellevue, WA · On-site

Receive, code, and track all invoicing related to lease commissions * As directed by Manager(s), assist Administrative Assistant in creating and maintaining lease and property files Financial and ...

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All JobsInvoicing JobsInvoicing Assistant JobsInvoicing Assistant Jobs in Seattle, WA

Invoicing Assistant information

See Seattle, WA salary details

$12.6K

$48.6K

$65.1K

How much do invoicing assistant jobs pay per year?

As of Aug 22, 2026, the average yearly pay for invoicing assistant in Seattle, WA is $48,616.00, according to ZipRecruiter salary data. Most workers in this role earn between $36,600.00 and $54,300.00 per year, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as an invoicing assistant?

To thrive as an Invoicing Assistant, you need strong attention to detail, basic accounting knowledge, and proficiency in data entry, typically supported by a high school diploma or equivalent. Familiarity with invoicing software, spreadsheets (like Microsoft Excel), and accounting systems such as QuickBooks is commonly required. Excellent organizational skills, time management, and clear communication help ensure accuracy and smooth workflow. These skills are essential for minimizing errors, maintaining financial records, and supporting efficient business operations.

What are some common challenges faced by invoicing assistants and how can they be managed effectively?

Invoicing Assistants often encounter challenges such as managing high volumes of invoices, ensuring accuracy under tight deadlines, and resolving discrepancies with clients or vendors. To handle these effectively, strong organizational skills and attention to detail are crucial, as is familiarity with invoicing software and clear communication with both internal teams and external contacts. Proactively tracking invoice statuses and following up on outstanding issues can help prevent delays and maintain positive working relationships.

What is the difference between Invoicing Assistant vs Accounts Payable Clerk?

AspectInvoicing AssistantAccounts Payable Clerk
Primary ResponsibilitiesPreparing and sending invoices, verifying billing detailsProcessing vendor invoices, managing payments
Required SkillsAttention to detail, basic accounting knowledge, data entryInvoice processing, reconciliation, vendor communication
Work EnvironmentOffice setting, accounting or finance departmentsOffice setting, finance or accounting teams
Common CertificationsNone required, but bookkeeping courses helpfulNone required, bookkeeping or accounting courses beneficial

Invoicing Assistants focus on creating and managing customer invoices, while Accounts Payable Clerks handle vendor invoices and payments. Both roles require attention to detail and basic accounting skills, often working in similar office environments. However, their primary functions differ: invoicing assistants manage outgoing bills, whereas accounts payable clerks process incoming bills and ensure timely payments.

Is invoicing a hard job?

Invoicing as an invoicing assistant involves attention to detail, accuracy, and familiarity with accounting software or spreadsheets. The job can be straightforward for those with organizational skills, but it may require handling large volumes of data and meeting deadlines, which can be challenging for some individuals.

What does an invoicing assistant do?

An invoicing assistant is responsible for preparing, sending, and managing invoices to ensure accurate billing and timely payments. They often use accounting software and need strong organizational skills to track transactions and resolve billing discrepancies.

What are the most commonly searched types of Invoicing jobs in Seattle, WA?

The most popular types of Invoicing jobs in Seattle, WA are:

What are popular job titles related to Invoicing Assistant jobs in Seattle, WA?

For Invoicing Assistant jobs in Seattle, WA, the most frequently searched job titles are:

What job categories do people searching Invoicing Assistant jobs in Seattle, WA look for?

The top searched job categories for Invoicing Assistant jobs in Seattle, WA are:

What cities near Seattle, WA are hiring for Invoicing Assistant jobs?

Cities near Seattle, WA with the most Invoicing Assistant job openings:

Invoicing Assistant jobs near you
Infographic showing various Invoicing Assistant job openings in Seattle, WA as of July 2026, with employment types broken down into 1% As Needed, 76% Full Time, 20% Part Time, 1% Temporary, and 2% Contract. Highlights an 97% Physical, 1% Hybrid, and 2% Remote job distribution, with an average salary of $48,616 per year, or $23.4 per hour.

Executive Assistant with Ariba / Facilities Analyst Level 3

Indotronix International Corporation

Tukwila, WA • On-site

$58 - $60/hr

Contractor

Re-posted 19 days ago

Job description

Indotronix is seeking an :Executive Assistant with Ariba / Facilities Analyst Level 3, Tukwila, WA 

Bachelor Must
Shift:First
Start Time:7:00 AM
End Time:3:30 PM
Is Clearance Required To Start?:No

Job Description:

  • Monitor complex contracts to ensure compliance with terms and regulatory requirements.

  • Develop contract specifications, supplier documentation, and support procurement activities.

  • Coordinate with internal teams and external suppliers to align on requirements and service delivery.

  • Plan, schedule, and manage facilities activities including maintenance, asset management, and service requests.

  • Create and maintain schedules based on operational, customer, and regulatory needs.

  • Support procurement processes including purchase requests and invoicing (Ariba).

  • Assist in Facilities Shutdown and GSEP administrative activities.

  • Lead or support process improvements, documentation, and standardization initiatives.

  • Analyze data, identify gaps, and recommend improvements for facilities, systems, and processes.

  • Prepare reports, presentations, and recommendations for stakeholders.

  • Provide technical and operational support for facilities systems and tools.

  • Coordinate cross-functional meetings (Legal, Safety, IT, Security, etc.) to ensure process alignment.

  • Support training development and delivery for processes and systems.

Required Skills:

  • Strong contract management and procurement knowledge

  • Experience with Ariba (purchase requests & invoicing)

  • Project management and process improvement skills

  • Analytical and problem-solving ability

  • Strong communication and stakeholder management

  • Ability to learn and work with new software systems

Preferred Skills:

  • Executive Assistant experience

  • Familiarity with facilities operations and compliance processes

Experience:

  • 6+ years of relevant experience in facilities, contracts, or operations

  • Experience in procurement, scheduling, and cross-functional coordination

Education:

  • Bachelor’s degree required (Master’s preferred or equivalent experience)

Indotronix logo

About Indotronix

Sourced by ZipRecruiter

In 1986, Indotronix established itself in the staffing space. 22 years later, Avani entered the scene, offering consulting and technology development. Finally, in 2016, the two joined forces to begin delivering talent across all areas, from Staffing to Consulting to unique platform development.

Industry

Recruiting and staffing services

Company size

1,001 - 5,000 Employees

Headquarters location

Rochester, NY, US

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