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Insurance Executive Assistant Jobs (NOW HIRING)

GM Sectec, Corp.

PR · On-site

$45K/yr

The Executive Assistant will provide high-level administrative support to a C-Level Executive at GM ... Life insurance * Vision insurance * Paid time off Schedule: * 8 hour shift * Day shift Work ...

AAPD

Executive Assistant

Washington, DC · On-site

... Vision Insurance for each employee and up to 2 dependents * Access to an Employee Assistance ... Executive Assistant to the President & CEO • Position Level: Assistant • Job Type: Full-time ...

Turning the Corner

Executive Assistant

Denver, CO · On-site

$70K - $74K/yr

Executive Assistant to the CEO Are you someone who sees what needs to happen next and takes care of ... Medical and dental insurance, 401(k), and unlimited PTO * Schedule: Full-time, Monday through ...

trimarkusa

Executive Assistant

Mansfield, MA · Hybrid

... Insurance + 401k + Community Service Day + Spotlight Awards + National Sales Excellence Awards ... The Executive Assistant reports to the Executive Assistant to the CEO * This position is based in ...

Construction Services Company

Be Seen First

Executive Assistant

Columbus, OH · On-site

$25 - $30/hr

Executive Assistant Summary We are seeking an experienced, highly organized, proactive, and ... Maintaining and organizing project and business records, including certificates of insurance ...

New

GM Sectec, Corp.

PR · On-site

$45K/yr

The Executive Assistant will provide high-level administrative support to a C-Level Executive at GM ... Life insurance * Vision insurance * Paid time off Schedule: * 8 hour shift * Day shift Work ...

CONAM

Executive Assistant

San Diego, CA · On-site

$34 - $40/hr

Executive Assistant to the Chief Financial Officer (CFO) The Executive Assistant to the Chief ... Life insurance and identity theft protection * Paid sick and vacation time * 401(k) plan with ...

Turning The Corner HR

Executive Assistant

$70K - $74K/yr

Executive Assistant to the CEO Are you someone who sees what needs to happen next and takes care of ... Medical and dental insurance, 401(k), and unlimited PTO * Schedule: Full-time, Monday through ...

New

Construction Services Company

Be Seen First

Executive Assistant

Columbus, OH · On-site

$25 - $30/hr

Executive Assistant Summary We are seeking an experienced, highly organized, proactive, and ... Maintaining and organizing project and business records, including certificates of insurance ...

New

trimarkusa

Executive Assistant

Mansfield, MA · Hybrid

... Insurance + 401k + Community Service Day + Spotlight Awards + National Sales Excellence Awards ... The Executive Assistant reports to the Executive Assistant to the CEO * This position is based in ...

ConAm Management

Executive Assistant

San Diego, CA

$34 - $40/hr

Executive Assistant to the Chief Financial Officer (CFO) The Executive Assistant to the Chief ... Life insurance and identity theft protection * Paid sick and vacation time * 401(k) plan with ...

GoHero Home Services

Executive Assistant

Knoxville, TN · On-site

$15 - $25/hr

The Executive Assistant provides high-level administrative support to the executive by managing ... Health Insurance * Dental Insurance * Vision Insurance * Free Life Insurance * Free Short Term ...

Turning the Corner LLC

Executive Assistant

Denver, CO · On-site

$70K - $74K/yr

Executive Assistant to the CEO Are you someone who sees what needs to happen next and takes care of ... Medical and dental insurance, 401(k), and unlimited PTO * Schedule: Full-time, Monday through ...

USA Hometown Experts

Executive Assistant

Knoxville, TN · On-site

The Executive Assistant provides high-level administrative support to the executive by managing ... Health Insurance * Dental Insurance * Vision Insurance * Free Life Insurance * Free Short Term ...

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Insurance Executive Assistant information

See salary details

$30K

$64.5K

$102.5K

How much do insurance executive assistant jobs pay per year?

As of Aug 20, 2026, the average yearly pay for insurance executive assistant in the United States is $64,456.00, according to ZipRecruiter salary data. Most workers in this role earn between $50,000.00 and $75,000.00 per year, depending on experience, location, and employer.

What does an insurance executive assistant do?

An Insurance Executive Assistant provides administrative support to executives in the insurance industry, handling tasks such as scheduling meetings, managing correspondence, preparing reports, and maintaining records. They assist with client communications, policy documentation, and regulatory compliance to ensure smooth office operations. Strong organizational skills, attention to detail, and knowledge of insurance terminology are essential for this role.

What are the key skills and qualifications needed to thrive as an insurance executive assistant?

To thrive as an Insurance Executive Assistant, you need strong organizational abilities, attention to detail, knowledge of insurance industry terminology, and proficiency in administrative tasks, often supported by a background in business administration or insurance certifications. Familiarity with CRM systems, insurance agency management software (such as Applied Epic or AMS360), and Microsoft Office Suite is highly valued. Excellent verbal and written communication, discretion, and the ability to multitask under pressure are key soft skills in this role. These competencies are vital to efficiently supporting executives, handling sensitive information, and ensuring smooth office operations in a fast-paced insurance environment.

More about Insurance Executive Assistant jobs

What cities are hiring for Insurance Executive Assistant jobs?

Cities with the most Insurance Executive Assistant job openings:

What states have the most Insurance Executive Assistant jobs?

States with the most job openings for Insurance Executive Assistant jobs include:

What job categories do people searching Insurance Executive Assistant jobs look for?

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Insurance Executive Assistant jobs near you
Infographic showing various Insurance Executive Assistant job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 73% Full Time, 21% Part Time, and 5% Contract. Highlights an 89% Physical, 1% Hybrid, and 10% Remote job distribution, with an average salary of $64,456 per year, or $31 per hour.

Executive Assistant - Insurance

Ares Management

Manhattan, NY • On-site

Other

Medical, Dental, Vision, Life, Retirement

Posted 10 days ago

Job description

Over the last 20 years, Ares' success has been driven by our people and our culture. Today, our team is guided by our core values - Collaborative, Responsible, Entrepreneurial, Self-Aware, Trustworthy - and our purpose to be a catalyst for shared prosperity and a better future. Through our recruitment, career development and employee-focused programming, we are committed to fostering a welcoming and inclusive work environment where high-performance talent of diverse backgrounds, experiences, and perspectives can build careers within this exciting and growing industry.
Job Description
Ares Management is seeking an experienced Executive Assistant (EA) with strong administrative support and organizational skills to provide high level professional support to executives within our Ares Insurance Solutions team.
Administrative support needs include managing a heavy and dynamic calendar, coordinating travel, handling expense reports, and answering calls from investors and other outside business partners, among other general support responsibilities, to ensure efficient and smooth day-to-day operations.
The ideal candidate must be proactive and operate at the goal level in providing insights and advice to top Secondaries professionals. The candidate must have excellent oral and written communication skills and be highly motivated and professional, with strong business judgment and an ability to think critically in a fast-paced environment. The candidate must also exercise a high level of discretion and confidentiality in all areas of the role.
Ares looks for people who are enthusiastic to grow their skills and take on new responsibilities to provide high-level value-add support for the professionals they cover, along with a willingness to pitch in and collaborate with other administrative team members, including sharing backup coverage needs.
PRIMARY FUNCTIONS AND ESSENTIAL RESPONSIBILITIES
Meetings and Calendaring
  • Goal-level calendar management, reflecting executive's and department's priorities and adapting as necessary, with excellent and proactive communication to involved parties
  • Extensive coordination and scheduling of internal and external meetings and conference calls, video conference meetings utilizing Outlook calendar and Zoom for senior level executives; includes arranging for catering, document distribution and ensuring conference room technology setup
  • Prioritize Outlook calendar items and informing the supported professional of meeting changes to keep them on schedule throughout the day
  • Manage communications between senior management, investors, and their assistants, coordinate conference calls, in-person meetings and distribution of relevant information
  • Source and print meeting or call-related documents in a timely manner prior to meeting commencement for respective participants
  • Schedule meetings and conference rooms as necessary using Ares protocol
  • Coordinate set up and clean up for catered meetings in conference rooms
Communications Leverage
  • Assist with communications and email management for the executive supported, including drafting responses for approval and communicating with internal and external professionals as necessary.
  • Act as a gate for inbound requests from internal and external investment professionals and have the ability to make judgments regarding criticality and compiling/presenting follow-ups and action items for decision-making
Travel and Expenses
  • Coordinate all aspects of domestic and international travel (air, ground, and lodging) for business and personal purposes; manage payment and maintain real-time tracking of meeting and itinerary changes.
  • Compose detailed itineraries for all travel and key meetings, print boarding passes and check-in executive for flights
  • Organize and create cash and AMEX expense reports using Ares's expense system, Concur
  • Heavy collaboration with other assistants in the department arranging travel and meetings
  • Maintain all relevant traveler profile information including passports, visas, and other documentation requirements
  • Compose detailed itineraries for travel and key meetings, print boarding passes and check-in professionals for their flights
  • Track flights to ensure they are on time and not cancelled
Project Work
  • Miscellaneous projects as needed, including financial analyses, coordination with third party service providers, and event management
  • After-hours and weekend accessibility and responsiveness
  • Participate in and help drive EA Program projects and initiatives that benefit administrative team members across the firm
Daily and Ongoing
  • Answer phones, screen calls, and take messages as appropriate
  • Maintain documents, records, reports in a discreet and confidential manner
  • Perform professional information searches and professional biography searches as needed
  • Register professionals for conferences and networking events in a timely manner
  • RSVP to client events on behalf of professionals
  • Coordinate various mailings (USPS and FedEx) and assist other assistants in the process when necessary
  • Print/bind decks and presentations when needed
  • Other duties as assigned
Collaboration
  • Provide back-up support to other senior executives when needed - this includes all administrative tasks, including managing inbound calls, preparing documents, coordinating meetings etc.
  • Partner with other assistants to develop systems and problem solve when needed
QUALIFICATIONS
Education: Bachelor's degree
Experience Required:
  • 5+ years as an Executive Assistant level experience supporting C-suite level executive(s)
  • Financial services experience
General Requirements:
  • Professional presence and excellent interpersonal skills; strong phone etiquette
  • Demonstrates an eager, can-do attitude, willing and wanting to learn and take on projects as needed in dynamic environment
  • Ability to manage time and priorities well in a deadline-driven, fast paced department
  • Flexible and able to multi-task and respond quickly to changing priorities
  • Highly responsive and able work on evenings and weekends as needed
  • Excellent problem-solving capabilities with timely resolution, demonstrating an ability to work independently with limited guidance and exercise independent judgment, including knowing when to elevate concerns or issues.
  • Able to anticipate problems and develop appropriate solutions while considering multiple viewpoints
  • Excellent, error-free written and verbal communication skills
  • Extremely detail oriented and highly organized
  • Proficient in Microsoft Office (Outlook, PowerPoint, Excel, Word)
  • Strong client service orientation
  • Ability to maintain professional demeanor in all situations

Reporting Relationships
Administrative Manager
Compensation
The anticipated rate for this position is listed below. Total compensation may also include a discretionary performance-based bonus.
$80,000-$100,000 / annum
The firm also offers robust Benefits offerings. Ares U.S. Core Benefits include Comprehensive Medical/Rx, Dental and Vision plans; 401(k) program with company match; Flexible Savings Accounts (FSA); Healthcare Savings Accounts (HSA) with company contribution; Basic and Voluntary Life Insurance; Long-Term Disability (LTD) and Short-Term Disability (STD) insurance; Employee Assistance Program (EAP), and Commuter Benefits plan for parking and transit.
Ares offers a number of additional benefits including access to a world-class medical advisory team, a mental health app that includes coaching, therapy and psychiatry, a mindfulness and wellbeing app, financial wellness benefit that includes access to a financial advisor, new parent leave, reproductive and adoption assistance, emergency backup care, matching gift program, education sponsorship program, and much more.
There is no set deadline to apply for this job opportunity. Applications will be accepted on an ongoing basis until the search is no longer active.

Apply