Insurance Executive Assistant Jobs Near Me

Executive Assistant

Location: Dublin, OH/hybrid

Regular Hours: 40 hours/week

Pay Range: $20-25/hour

Full or Part Time: Full-Time

Exempt or Non-Exempt: Non-Exempt

**This position is on-site in our Dublin, Ohio office. Hybrid privileges available after 90 days of employment.

Who We Are

At Astute Technology Management, we're more than just an IT services provider-we're a team of passionate professionals committed to helping small and mid-sized businesses thrive. Based in Central Ohio and growing across the Eastern U.S., we deliver smart, reliable IT solutions-from cybersecurity and network management to outsourced support. Our clients count on us because we're responsive, resourceful, and genuinely invested in their success.

Position Overview

The Executive Assistant will support day-to-day administrative needs while helping maintain a well-run, welcoming office environment.

Executive Support

• Manage executive calendars, including scheduling meetings, appointments, and events
• Coordinate schedules across multiple stakeholders
• Monitor and manage executive inboxes, including prioritizing communications and drafting responses
• Prepare meeting agendas, materials, presentations and follow-ups
• Coordinate travel arrangements, itineraries, and expense reporting
• Serve as a liaison between executives and internal/external stakeholders
• Handle confidential and sensitive information with discretion

Office Operations & Administrative Coordination

• Oversee daily office operations including supplies, equipment, workspace organization, and overall office upkeep
• Act as the main point of contact for building management, facilities vendors, and service providers
• Collaborate with marketing to support promotional efforts and organizational communications
• Coordinate and support office projects such as workspace improvements, furniture replacement, and vendor onboarding/setup
• Order office supplies, track inventory, and manage deliveries and shipments
• Assist HR with office events, employee gatherings, and team-building activities
• Support and coordinate insurance claims related to office incidents, property damage, or equipment issues
• Maintain documentation related to vendor contracts, warranties, and service agreements
• Identify opportunities to improve office processes and enhance operational efficiency
• Other duties as assigned

Minimum Requirements

• 1+ years of experience in an Executive Assistant, Office Administrator, or similar role
• High school diploma or equivalent
• Excellent follow-through and accountability in completing tasks accurately and on time
• Strong organizational and time-management skills with the ability to manage multiple priorities
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and/or similar tools
• Ability to handle confidential information with professionalism and discretion
• Legal authorization to work in the United States
• Valid driver's license with an acceptable driving record
• Employment is contingent upon successful completion of a background check

Preferred Qualifications

• Experience with Executive Assistant and Office Operations roles
• Strong problem-solving skills and a proactive, solution-oriented mindset
• Experience managing vendor relationships and office projects
• Ability to work independently and take initiative with minimal supervision
• Strong interpersonal skills with the ability to build relationships across all levels of the organization

Working Conditions

• Hybrid role requiring regular office presence with occasional travel between offices (must have reliable and suitable transportation)
• Sitting for extended periods of time
• Dexterity of hands and fingers to operate a computer equipment, and similar tools
• This role involves occasional lifting (up to 50 pounds)

Benefits

• 100% paid employee health insurance premium
• Low-cost dental and vision plans
• 100% paid employee AD&D, STD, and LTD premiums
• 401k with 4% company match (fully vested on eligibility after 90 days)
• Continuing education funds
• 15 days PTO annually (accrued) and Flex Time
• 6 Paid holidays

Why Astute?

We're committed to your growth and well-being. You'll join a team that values your expertise, encourages learning, and celebrates success. If you're ready to make a difference for our clients and your colleagues, we'd love to meet you.

Ready to join a team that values your growth and puts clients first? Apply today and help us deliver exceptional IT services across the region.