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Insurance Admin Assistant Jobs in Florida (NOW HIRING)

Acme Barricades

Admin Assistant/Dispatcher

Orlando, FL · On-site

$16 - $17/hr

The Administrative Assistant/Dispatch position is responsible for administrative duties in an ... Full comprehensive benefits package including medical, dental, and vision insurance. * Vacation and ...

Acme Barricades

Admin Assistant/Dispatcher

Orlando, FL

$16 - $17/hr

The Administrative Assistant/Dispatch position is responsible for administrative duties in an ... Full comprehensive benefits package including medical, dental, and vision insurance. * Vacation and ...

Acme Barricades

Admin Assistant/Dispatcher

Jacksonville, FL · On-site

$16.50 - $22.25/hr

The Administrative Assistant/Dispatch position is responsible for administrative duties in an ... Full comprehensive benefits package including medical, dental, and vision insurance. * Vacation and ...

Acme Barricades

Admin Assistant/Dispatcher

Pensacola, FL · On-site

$16 - $21.75/hr

The Administrative Assistant/Dispatch position is responsible for administrative duties in an ... Full comprehensive benefits package including medical, dental, and vision insurance. * Vacation and ...

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Insurance Admin Assistant information

What are the key skills and qualifications needed to thrive as an insurance admin assistant?

To thrive as an Insurance Admin Assistant, you need strong organizational skills, attention to detail, and a background in administrative support, often supported by a high school diploma or equivalent. Familiarity with insurance management software, Microsoft Office Suite, and document management systems is typically required. Excellent communication, time management, and problem-solving abilities help you efficiently support clients and colleagues. These skills ensure accurate record-keeping, smooth workflow, and effective customer service in a fast-paced insurance environment.

What is an insurance admin assistant?

Insurance Admin Assistants are professionals who provide administrative support within insurance companies or agencies. Their duties often include processing insurance applications, managing client records, handling correspondence, and assisting agents or underwriters with various clerical tasks. They play a key role in ensuring smooth office operations and maintaining accurate documentation. Strong organizational skills, attention to detail, and proficiency with office software are important for this role.

What are some typical challenges faced by an insurance admin assistant and how can they be managed?

Insurance Admin Assistants often juggle multiple tasks such as processing policy documents, handling client inquiries, and maintaining accurate records. A common challenge is managing high volumes of paperwork and meeting tight deadlines, especially during peak renewal seasons. Staying organized through digital tools, maintaining clear communication with both clients and team members, and regularly updating knowledge on insurance procedures can help manage these demands effectively. Collaboration with underwriters, agents, and claims adjusters is also essential to ensure smooth workflow and minimize errors.

What does an insurance admin assistant do?

An insurance admin assistant provides administrative support within an insurance office, handling tasks such as processing policies, managing client records, scheduling appointments, and assisting with claims. They often use office software and insurance-specific systems to ensure smooth operations and accurate documentation.
What are popular job titles related to Insurance Admin Assistant jobs in Florida? For Insurance Admin Assistant jobs in Florida, the most frequently searched job titles are:
What job categories do people searching Insurance Admin Assistant jobs in Florida look for? The top searched job categories for Insurance Admin Assistant jobs in Florida are:
What cities in Florida are hiring for Insurance Admin Assistant jobs? Cities in Florida with the most Insurance Admin Assistant job openings:
Insurance Admin Assistant jobs near you
Infographic showing various Insurance Admin Assistant job openings in Florida as of August 2026, with employment types broken down into 1% As Needed, 74% Full Time, 19% Part Time, 1% Temporary, 4% Contract, and 1% Nights. Highlights an 89% Physical, 2% Hybrid, and 9% Remote job distribution.

Admin Assistant/Dispatcher

Acme Barricades

Orlando, FL • On-site

$16 - $17/hr

Full-time

Medical, Dental, Vision, Retirement, PTO

Re-posted 16 days ago

Job description

Job Type
Full-time
Description
HIRING NOW! Weekly pay!
The Administrative Assistant/Dispatch position is responsible for administrative duties in an office setting. Duties could include a wide variety of receptionist and customer service functions, employee relations and HR administrative tasks, office management and potential employee dispatch functions. This position works closely with members of Corporate Office, Branch Management, and clients/customers and requires attention to detail and accuracy of reporting in a fast-paced environment.
Essential Job Functions: Includes, but is not limited to, the job specifications contained herein. Additional duties or job functions may be required as deemed necessary by management personnel to contribute to the team effort by accomplishing related results as needed. Administrative Assistants may be assigned to departments or branches and may not be required to perform all of the tasks listed or may be required to perform tasks that are not listed.
  • Prepare Sales Quotes for customers
  • Review/Calculate Driver's daily activity sheets and other required paperwork
  • Report hours for Certified Payroll and resolve violations
  • Coordinate deliveries/pickups with Operations Manager
  • Order safety supplies and MOT supplies as needed.
  • Answer Phones and provide information about Maintenance of Traffic Services
  • Relay orders to in-house Operations Manager
  • Process Customer requests for service or equipment, address customer complaints and questions, confer with customers or company personnel in order to provide required services.
  • Prepare daily work and run schedules.
  • Update customer accounts
  • Receive, prepare, track and file work orders and tickets, schedule and dispatch workers, work crews, equipment, or service vehicles to appropriate locations.
  • Data Entry duties - Filing and scanning as needed. Input of information into spreadsheets, computer programs etc. and timely submission required information to the corporate office or Branch Manager. Required data could include reporting payroll and certified payroll hours, compliance paperwork, accident/injury reporting, project billing information
  • Dispatch - Take, coordinate and dispatch orders from customers, prepare tickets, and relay orders to Managers
  • Billing - Confirm customer orders through the billing system, review monthly invoice register(s) for billing purposes making corrections as needed, prepare sales quotes for customers.
  • Employee Assistance: Prepare for employee safety meetings, open enrollments, EEO meeting etc. Print and prepare information for employees as needed. Assist employees with logging into Benefits and Employee portals.

Desired Qualifications:
  • 2 years of Administrative Experience within a construction/manufacturing/industrial/ dispatch field environment
  • 2 years of experience with timesheets, certified payrolls, general human resources
  • Customer Service personality
  • High School Diploma (or equivalent)

What's In It For You?
  • Competitive pay and growth
  • Full comprehensive benefits package including medical, dental, and vision insurance.
  • Vacation and PTO (paid time off)
  • 401(k) plan + Company match
  • Overtime

Requirements
  • Strong communication and problem-solving skills
  • Ability to develop & maintain positive relations with internal management & external customers
  • Ability to meet multiple deadlines, multi-task and prioritize in a fast-paced environment
  • Highly organized and extreme attention to detail
  • Strong computer and data entry skills and experience with Microsoft Office
  • Customer Service Attitude
  • Ability to work well both independently and in a team environment
  • Occasional lifting up to ten lbs.
  • Ability to work in a climate-controlled office environment
  • Vision adequate (including corrected vision) to perform essential job functions
  • Hearing (including corrected hearing) adequate to understand verbal information and maintain conversations for an hour or more over a telephone in order to perform essential job functions.
  • Ability to read and write in English in order to process paperwork and communicate with clients and internal customers
  • Must be able to sit or stand for extended periods of time
  • Must have manual dexterity required for repetitive motions that may include the wrists, hands and/or fingers. Extended use of a computer, keypad or phone

Salary Description
$16.00-$17.00 per hour!

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