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Insurance Admin Assistant Jobs in Florida (NOW HIRING)

Apex Companies

Project Administrator

Naples, FL · On-site

Your Responsibilities as a Project Administrator: * Assist Project Managers with contract ... Company-subsidized medical and dental insurance. * Company-paid life, short-term, and long-term ...

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Insurance Admin Assistant information

What is an insurance admin assistant?

Insurance Admin Assistants are professionals who provide administrative support within insurance companies or agencies. Their duties often include processing insurance applications, managing client records, handling correspondence, and assisting agents or underwriters with various clerical tasks. They play a key role in ensuring smooth office operations and maintaining accurate documentation. Strong organizational skills, attention to detail, and proficiency with office software are important for this role.

What are the key skills and qualifications needed to thrive as an insurance admin assistant?

To thrive as an Insurance Admin Assistant, you need strong organizational skills, attention to detail, and a background in administrative support, often supported by a high school diploma or equivalent. Familiarity with insurance management software, Microsoft Office Suite, and document management systems is typically required. Excellent communication, time management, and problem-solving abilities help you efficiently support clients and colleagues. These skills ensure accurate record-keeping, smooth workflow, and effective customer service in a fast-paced insurance environment.

What are some typical challenges faced by an insurance admin assistant and how can they be managed?

Insurance Admin Assistants often juggle multiple tasks such as processing policy documents, handling client inquiries, and maintaining accurate records. A common challenge is managing high volumes of paperwork and meeting tight deadlines, especially during peak renewal seasons. Staying organized through digital tools, maintaining clear communication with both clients and team members, and regularly updating knowledge on insurance procedures can help manage these demands effectively. Collaboration with underwriters, agents, and claims adjusters is also essential to ensure smooth workflow and minimize errors.

What are popular job titles related to Insurance Admin Assistant jobs in Florida?

For Insurance Admin Assistant jobs in Florida, the most frequently searched job titles are:

What job categories do people searching Insurance Admin Assistant jobs in Florida look for?

The top searched job categories for Insurance Admin Assistant jobs in Florida are:

What cities in Florida are hiring for Insurance Admin Assistant jobs?

Cities in Florida with the most Insurance Admin Assistant job openings:

Insurance Admin Assistant jobs near you
Infographic showing various Insurance Admin Assistant job openings in Florida as of August 2026, with employment types broken down into 1% As Needed, 74% Full Time, 20% Part Time, and 5% Contract. Highlights an 89% Physical, 1% Hybrid, and 10% Remote job distribution.

Legal Administrative Assistant

NATIONAL RETAIL PROPERTIES, INC.

Orlando, FL • On-site

Full-time

Re-posted 29 days ago

Job description

GENERAL PURPOSE OF JOB
NNN REIT (NYSE: NNN) is seeking a temp to hire Legal Administrative Assistant to join our team on site in Downtown Orlando, FL. The Legal Admin Assistant role is a multi faceted position which provides comprehensive administrative support, ensuring the seamless management of court filings and deadlines alongside the meticulous coordination of real estate closings. This role is responsible for maintaining accurate records, coordinating with internal members, outside counsel and tenants, while supporting critical activities such as document preparation, scheduling, and compliance tracking. By delivering organized, detail-oriented, and confidential support, the Legal Administrative Assistant helps facilitate the smooth execution of legal matters and contributes to the overall effectiveness of the legal function.
ESSENTIAL DUTIES AND RESPONSIBILITIES
  • Provide high-level, confidential administrative support to the legal team, handling sensitive information with discretion.
  • Track and maintain litigation matters and claims within LawVu, ensuring records are accurate, organized, and up to date.
  • Support tort litigation by preparing and issuing tender of defense letters to tenants in a timely manner.
  • Coordinate claims management processes by tracking incidents, liaising with insurance carriers and brokers, and maintaining comprehensive documentation.
  • Administer the legal hold process by issuing notices, monitoring compliance, and maintaining accurate tracking records.
  • Assist in the preparation and review of proofs of claim and other legal documentation, leveraging legal AI tools to enhance accuracy and efficiency.
  • Conduct document retrieval, as well as asset and background research, to support ongoing legal matters.
  • Coordinate scheduling and logistics for outside counsel, including hearings, meetings, and closings; manage calendars and ensure timely follow-up on key deliverables.
  • Review, process, and assist with approval of legal invoices, including outside counsel and insurance-related expenses.
  • Support audits, legal reviews, and due diligence efforts by organizing, compiling, and preparing relevant documentation.
  • Support a broad range of legal matters across all areas and stages of real estate transactions and portfolio management.
  • Contribute to continuous improvement initiatives by helping standardize templates, workflows, and best practices across legal operations.
  • Provide general legal and administrative support to the legal transactions and diligence teams, including assistance with special projects and other duties as assigned.

EDUCATION AND/OR EXPERIENCE
High school diploma or general education degree (GED); and four years related experience and/or training; or equivalent combination of education and experience. Must be proficient in MS Office Suite and Adobe. Ideal candidate will have commercial real estate experience.
ADDITIONAL INFORMATION
This position requires strict adherence to confidentiality regarding company information. Computer skills required are as follows: superior knowledge of Microsoft Word; intermediate knowledge of Microsoft Outlook, Excel, and PowerPoint. The ability to multi-task and be a team-player are crucial for this position.

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