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Operations Administrative Assistant Jobs in Florida

Oxford Commons

Administrative Assistant

Tampa, FL

$17 - $23/hr

Operations Administrative Assistant The Operations Administrative Assistant at Oxford Commons Hospitality Company provides administrative support to Oxford Commons operations and leadership teams and ...

Associa

Administrative Assistant

Pompano Beach, FL · On-site

$26/hr

Boca Raton Pay Rate: $26.00 The Administrative Assistant handles tasks outlined herein in order to assist Community Association Managers (CAM) with daily property operations. Administrative ...

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How much do operations administrative assistant jobs pay per hour?

As of Aug 4, 2026, the average hourly pay for operations administrative assistant in Florida is $17.43, according to ZipRecruiter salary data. Most workers in this role earn between $13.65 and $18.85 per hour, depending on experience, location, and employer.

How much does an operations administrative assistant get paid?

The average salary for an operations administrative assistant typically ranges from $35,000 to $50,000 per year, depending on experience, location, and industry. Entry-level positions may start lower, while experienced assistants or those in larger organizations can earn higher wages. Benefits such as health insurance and paid time off are often included.

What is an operations administrative assistant?

Operations Administrative Assistants are professionals who support the daily functions of an organization’s operations team. They handle a variety of administrative tasks such as scheduling meetings, managing files, coordinating communication among departments, and assisting with reporting and data entry. Their role ensures that the operations department runs smoothly and efficiently, helping to resolve issues quickly and maintain productivity. These assistants often serve as a vital link between management, staff, and external partners.

What skills and qualifications are needed to be an operations administrative assistant?

To thrive as an Operations Administrative Assistant, you need strong organizational abilities, attention to detail, proficiency in office administration, and typically a high school diploma or associate degree. Familiarity with office software such as Microsoft Office Suite, scheduling tools, and basic database management systems is commonly required. Excellent time management, communication, and problem-solving skills help you efficiently support teams and handle multiple priorities. These skills ensure smooth daily operations, accurate record-keeping, and effective coordination within the organization.

What is the difference between Operations Administrative Assistant vs Office Coordinator?

AspectOperations Administrative AssistantOffice Coordinator
Primary RoleSupports operational functions, manages administrative tasks related to business processesOversees daily office operations, manages administrative support for office environment
Required SkillsAdministrative skills, basic knowledge of operations, communicationOrganizational skills, multitasking, communication, customer service
Work EnvironmentCorporate offices, business settingsOffice settings, administrative departments
Common UsageUsed in industries with operational processes, logistics, or project supportUsed in general office environments, administrative support roles

The Operations Administrative Assistant and Office Coordinator roles share similarities in administrative skills and work environments. However, the Operations Administrative Assistant focuses more on supporting operational functions and processes, while the Office Coordinator manages overall office activities and administrative support. Both roles are essential for smooth business operations but serve slightly different functions within an organization.

What does an operations administrative assistant do?

An operations administrative assistant provides administrative support to ensure efficient business operations. They handle tasks such as scheduling, data entry, correspondence, and document management, often using office software like Microsoft Office. Strong organizational skills and attention to detail are essential for this role.

What are common challenges faced by operations administrative assistants and how can they be addressed?

Operations Administrative Assistants often juggle multiple tasks such as scheduling, managing documentation, and supporting team communications, which can sometimes lead to competing priorities and tight deadlines. Staying organized and using effective time management strategies, like prioritizing urgent tasks and utilizing productivity software, can help alleviate these challenges. Additionally, clear communication with team members and supervisors is crucial for clarifying expectations and ensuring smooth operations. Regularly updating processes and seeking feedback can also contribute to continuous improvement in this role.
What are popular job titles related to Operations Administrative Assistant jobs in Florida? For Operations Administrative Assistant jobs in Florida, the most frequently searched job titles are:
What job categories do people searching Operations Administrative Assistant jobs in Florida look for? The top searched job categories for Operations Administrative Assistant jobs in Florida are:
What cities in Florida are hiring for Operations Administrative Assistant jobs? Cities in Florida with the most Operations Administrative Assistant job openings:
Operations Administrative Assistant jobs near you
Infographic showing various Operations Administrative Assistant job openings in Florida as of July 2026, with employment types broken down into 1% As Needed, 82% Full Time, 14% Part Time, 1% Temporary, and 2% Contract. Highlights an 95% Physical, 2% Hybrid, and 3% Remote job distribution, with an average salary of $36,264 per year, or $17.4 per hour.

Operations Administrative Assistant

Stellar Human Resource Services LLC

Miami, FL • On-site

Full-time

Re-posted 16 days ago

Job description

Stellar Public Adjusting Services

Job Description

Operations Administrative Assistant

Position Summary

  1. New Claims:
  • When New Claims Coordinator is here:
    • Create folders
    • Update the referral list for rami
    • Update the share folder (change # to correct FileTrac # & send to manager & to whoever signed up the file)
  • When New Claims Coordinator is not here:
    • Review new claim docs
    • Send email to Manager of Claims for assignments
    • Submit claims to New Claims team in the Philippines for processing
    • All of the above listed under ?when New Claims Coordinator is here?
  1. Estimating:
  • Go through emails and categorize or address
  • Update estimating master list with new files
  • Update estimating master list with updates provided by the estimators
  1. Appraisal*:
  • Appraisal physical mailbox ? check, sort and distribute mail to correct person
  • Packets ? make packets for inspections coming up
  • Closing ? make closing packets and place in closing box
  • Closing ? send boxes to Santiago

*Additional assignments pending discussion with Appraisal Manager

  1. Mailroom:
  • Primary back up for Shannen
    • Check processing from beginning to end
    • Mail processing from beginning to end
  1. Reception:
  • Primary back up for lunch and days Receptionist is out of office
  • Toners
  • Emails
    • Voicemails
    • Faxes
    • Messages
  • Mail requests
  • Supply requests
    • Submitting for Rami?s approval

Apply