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Executive Secretarial Jobs (NOW HIRING)

Department of Education

Executive Secretary I

Sacramento, CA · On-site

$4.3K - $5.4K/mo

The Executive Secretary is responsible for a wide range of duties requiring diplomacy, confidentiality, good judgment and independent action. The Executive Secretary must demonstrate mature judgment ...

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City of Downey, CA

Executive Secretary

Downey, CA · On-site

Executive Secretary The City of Downey is seeking an experienced and highly organized Executive Secretary to provide administrative support to the Community Development Department. The ideal ...

Azend Pharma

Executive Secretary

South Plainfield, NJ · On-site

$20 - $25/hr

We are seeking a dedicated and detail-oriented Executive Secretary to provide top-notch administrative and organizational support to our C-suite executives. The ideal candidate will have a proven ...

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Executive Secretarial information

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How much do executive secretarial jobs pay per hour?

As of Aug 15, 2026, the average hourly pay for executive secretarial in the United States is $25.07, according to ZipRecruiter salary data. Most workers in this role earn between $19.71 and $27.88 per hour, depending on experience, location, and employer.

What is the difference between Executive Secretarial vs Administrative Assistant?

AspectExecutive SecretarialAdministrative Assistant
CredentialsHigh school diploma, some roles may require certifications in secretarial skillsHigh school diploma; certifications optional
Work EnvironmentCorporate offices, executive levelsVarious settings, including offices, departments
Employer & Industry UsageUsed in corporate, legal, financial sectors for supporting executivesCommon across industries for general administrative support
Search & Comparison IntentOften compared for supporting high-level executivesCompared for general office support roles

Executive Secretarial roles focus on supporting top executives with specialized tasks, high-level communication, and confidentiality. Administrative Assistants provide broader support across departments, handling general administrative duties. While both roles require organizational skills, Executive Secretarial positions typically demand more experience and discretion.

What are the key skills and qualifications needed to thrive as an executive secretary?

To thrive as an Executive Secretary, you need excellent organizational skills, attention to detail, and proficiency in office administration, often supported by a diploma or relevant certification. Familiarity with office management systems, advanced Microsoft Office Suite skills, and calendar management software are typically required. Strong interpersonal skills, discretion, and effective communication set outstanding executive secretaries apart. These skills ensure efficient support for executives, smooth office operations, and the protection of sensitive information.

What are some common challenges faced by executive secretaries, and how can they be effectively managed?

Executive secretaries often juggle competing priorities, such as managing complex schedules, handling confidential information, and coordinating communication between executives and other departments. One of the main challenges is balancing urgent requests while maintaining accuracy and professionalism. Effective management involves strong organizational skills, clear communication, and proficiency with office technology. Building good relationships with colleagues and anticipating the executive's needs are also key to succeeding in this fast-paced role.

What is the average pay for an executive secretarial?

The average salary for an executive secretary typically ranges from $45,000 to $70,000 annually, depending on experience, location, and industry. Skilled secretaries with proficiency in office management tools and strong organizational skills may earn higher wages.

What are the roles of an executive secretary?

Executive Secretarial roles involve providing high-level administrative support to executives and senior management. This includes managing schedules, handling correspondence, organizing meetings, preparing reports, and maintaining confidential records. Executive secretaries often act as a liaison between the executive and other staff or external contacts, requiring strong communication and organizational skills. Their work is crucial for ensuring the smooth operation of the executive's office and enabling leaders to focus on strategic priorities.

What does an executive secretarial do?

An executive secretary provides administrative support to high-level executives by managing schedules, handling correspondence, preparing reports, and coordinating meetings. They often use office software and communication tools, requiring strong organizational and communication skills. The role may also involve handling confidential information and prioritizing tasks in a fast-paced environment.

What cities are hiring for Executive Secretarial jobs?

Cities with the most Executive Secretarial job openings:

What are the most commonly searched types of Secretarial jobs?

The most popular types of Secretarial jobs are:

What states have the most Executive Secretarial jobs?

States with the most job openings for Executive Secretarial jobs include:

Executive Secretarial jobs near you
Infographic showing various Executive Secretarial job openings in the United States as of August 2026, with employment types broken down into 1% Internship, 90% Full Time, 5% Part Time, and 4% Contract. Highlights an 85% Physical, 4% Hybrid, and 11% Remote job distribution, with an average salary of $52,149 per year, or $25.1 per hour.

Executive Secretary, Medicaid Fraud, Chicago 24-E-19

Illinois Attorney General (IL)

Springfield, IL

$55K - $85K/yr

Full-time

Re-posted 12 days ago

Job description

Summary of Duties and Responsibilities The Executive Secretary performs highly responsible and confidential administrative and secretarial duties in a professional work environment, which includes receiving, screening and routing correspondence. As secretary to a bureau/department manager, he or she shall conduct special projects and studies by gathering data, coordinating, monitoring, and completing assigned projects. Additionally, he or she shall aid in the analysis and interpretation of data and prepare reports.

The Executive Secretary maintains the manager's schedule, coordinates his/her agenda, schedules meetings and makes travel arrangements. He or she performs confidential secretarial functions for the manager and/or other professional staff, which consists of typing correspondence, legal documents, contracts, plans for departmental changes, program policy or procedural recommendations. The Executive Secretary may assist support staff by directing and coordinating activities, assigning and reviewing work and providing guidance, direction and monitoring completion of performance objectives.

He or she shall serve as a resource to other office staff and provide guidance in resolving more complex or technical problems. The Executive Secretary shall perform other duties as required. Qualifications This position requires a high school diploma or GED, plus 4 years of professional secretarial experience; or completion of 2 years of secretarial or business college, plus 3 years secretarial experience.

The position requires a thorough knowledge of English, secretarial practices and procedures and office management techniques. Knowledge of composition, grammar, spelling, punctuation and word-processing applications required. Familiarity with database applications may be required.

Attendance and the ability to maintain satisfactory working relationships with other employees and the general public are essential functions of this position. Supplemental Information Position requires in office attendance.

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