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Executive Secretarial Jobs (NOW HIRING)

Florida Legislature

Executive Secretary

Tallahassee, FL · On-site

$33K - $45K/yr

AG - Auditor General`s Office Opening Date: 04/04/2025 General Summary This is executive ... May direct and train secretarial and clerical employees in carrying out assignments. * Performs ...

Azend Pharma

Executive Secretary

South Plainfield, NJ

$20 - $25/hr

We are seeking a dedicated and detail-oriented Executive Secretary to provide top-notch administrative and organizational support to our C-suite executives. The ideal candidate will have a proven ...

Phaxis - Technology

Executive Secretary

New York, NY · On-site

$28 - $30/hr

3 months contract ONSITE NYC MUST BE ABLE TO START 6/10 Seeking an Executive Secretary to provide high-level administrative and clerical support to an executive. Managing their schedules ...

New

University of Utah

Executive Secretary

Campus, IL

$17 - $18/hr

Details Open Date 06/04/2026 Requisition Number PRN45264B Job Title Executive Secretary Working ... Four years full time secretarial experience or equivalency, word processing and spreadsheet ...

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Executive Secretarial information

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How much do executive secretarial jobs pay per hour?

As of Jun 8, 2026, the average hourly pay for executive secretarial in the United States is $25.07, according to ZipRecruiter salary data. Most workers in this role earn between $19.71 and $27.88 per hour, depending on experience, location, and employer.

What is the difference between Executive Secretarial vs Administrative Assistant?

AspectExecutive SecretarialAdministrative Assistant
CredentialsHigh school diploma, some roles may require certifications in secretarial skillsHigh school diploma; certifications optional
Work EnvironmentCorporate offices, executive levelsVarious settings, including offices, departments
Employer & Industry UsageUsed in corporate, legal, financial sectors for supporting executivesCommon across industries for general administrative support
Search & Comparison IntentOften compared for supporting high-level executivesCompared for general office support roles

Executive Secretarial roles focus on supporting top executives with specialized tasks, high-level communication, and confidentiality. Administrative Assistants provide broader support across departments, handling general administrative duties. While both roles require organizational skills, Executive Secretarial positions typically demand more experience and discretion.

What are the key skills and qualifications needed to thrive as an Executive Secretary, and why are they important?

To thrive as an Executive Secretary, you need excellent organizational skills, attention to detail, and proficiency in office administration, often supported by a diploma or relevant certification. Familiarity with office management systems, advanced Microsoft Office Suite skills, and calendar management software are typically required. Strong interpersonal skills, discretion, and effective communication set outstanding executive secretaries apart. These skills ensure efficient support for executives, smooth office operations, and the protection of sensitive information.

What are some common challenges faced by executive secretaries, and how can they be effectively managed?

Executive secretaries often juggle competing priorities, such as managing complex schedules, handling confidential information, and coordinating communication between executives and other departments. One of the main challenges is balancing urgent requests while maintaining accuracy and professionalism. Effective management involves strong organizational skills, clear communication, and proficiency with office technology. Building good relationships with colleagues and anticipating the executive's needs are also key to succeeding in this fast-paced role.

What does an Executive Secretary do?

An Executive Secretary provides administrative support to high-level executives by managing schedules, handling correspondence, organizing meetings, and preparing reports. They often use office software and communication tools, requiring strong organizational and communication skills to ensure efficient operations.

What are Executive Secretarial roles?

Executive Secretarial roles involve providing high-level administrative support to executives and senior management. This includes managing schedules, handling correspondence, organizing meetings, preparing reports, and maintaining confidential records. Executive secretaries often act as a liaison between the executive and other staff or external contacts, requiring strong communication and organizational skills. Their work is crucial for ensuring the smooth operation of the executive's office and enabling leaders to focus on strategic priorities.
What cities are hiring for Executive Secretarial jobs? Cities with the most Executive Secretarial job openings:
What are the most commonly searched types of Secretarial jobs? The most popular types of Secretarial jobs are:
What states have the most Executive Secretarial jobs? States with the most job openings for Executive Secretarial jobs include:
Executive Secretarial jobs near you
Infographic showing various Executive Secretarial job openings in the United States as of May 2026, with employment types broken down into 33% Full Time, and 67% Part Time. Highlights an 86% Physical, 4% Hybrid, and 10% Remote job distribution, with an average salary of $52,149 per year, or $25.1 per hour.

Executive Secretary

My Florida Corp Defunct

Tallahassee, FL

$23K/yr

Other

Posted 8 days ago

Job description

Executive Secretary

Date: May 11, 2026

The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website (http://www.dms.myflorida.com/workforce_operations/human_resource_management/for_job_applicants/e_verify) .

Do not click the Apply button. Apply at GovernmentJobs.com (https://www.governmentjobs.com/careers/fleg/jobs/5237347/executive-secretary?page=2&pagetype=jobOpportunitiesJobs)

The Florida Legislature

Joint Administrative Procedures Committee

Job Title:

Executive Secretary

The Florida Legislature is seeking to fill an Executive Secretary position available with the Joint Administrative Procedures Committee. The Joint Administrative Procedures Committee is a committee of the Florida Legislature that maintains a continuous review of administrative agency rules to identify those that may exceed authority delegated to the agency by the Florida Statutes. The committee reviews statutes authorizing agencies to adopt rules and makes recommendations to appropriate standing committees as to the advisability of considering changes in specific circumstances. The committee also generally reviews other agency action taken pursuant to the Administrative Procedure Act and makes recommendations for needed statutory changes.

Examples of Work Performed:

  • Maintains appointment calendar, prepares itineraries, and schedules meetings and conferences; informs participants of topics to be discussed and may provide them with background information.

  • Processes, screens, and distributes incoming mail; prepares replies to routine correspondence for signature.

  • Types correspondence, memos, reports, and other administrative forms.

  • May take dictation of confidential correspondence and official documents. Reviews all typed materials for grammar, punctuation, and content.

  • Serves as office receptionist; greets, announces, and routes visitors; answers and routes incoming calls.

  • Coordinates and assists in the preparation of special reports. Interprets rules, regulations, and policies and provides the information for the resolution of problems.

  • Completes research assignments and projects as directed.

  • Complies and analyzes data for administrative decisions.

  • Maintains files of office correspondence, research materials, and related information.

  • Makes travel arrangements for staff and prepares travel vouchers.

  • Maintains adequate office supplies for use by staff.

  • Prepares purchase requisitions.

  • May direct and train secretarial and clerical employees in carrying out assignments. Performs other related duties as required.

Knowledge, Skills, and Abilities:

  • Knowledge of basic secretarial and office management skills.

  • Knowledge of the legislative process.

  • Knowledge of filing practices.

  • Knowledge of personal computer programs.

  • Skill in typing and in word processing.

  • Ability to compose routine correspondence.

  • Ability to maintain database records.

  • Ability to independently carry out minor administrative functions and general office duties.

  • Ability to organize files and other records.

  • Ability to operate general office equipment.

  • Ability to pay extreme attention to detail and review work for accuracy and quality of content.

  • Ability to communicate effectively verbally and in writing and have strong interpersonal skills.

  • Ability to handle confidential information.

  • Ability to use correct spelling, punctuation, and grammar.

  • Ability to organize work, follow and interpret instructions.

  • Ability to work cooperatively as a team member and to contribute to the effective internal functioning of the operation.

  • Ability to train others.

  • Ability to supervise people.

Minimum Qualifications

A high school diploma or its equivalent and two years of secretarial and/or clerical experience. Possession of a Certified Professional Secretary (CPS) Certificate can substitute for the required experience.

College education can substitute at the rate of 30 semester or 45 quarter hours for each year of the required work experience.

Vocational/technical training in an area of secretarial science or office/business studies can substitute at the rate of 720 classroom hours for each year of the required work experience.

Salary:

Annual $23,544 minimum

Excellent employee benefits.

Application Deadline:

Open until filled

Accommodation for Disability:

If an accommodation is needed for a disability, please notify Human Resources at (850) 488-6803.

Do not click the Apply button. Apply at GovernmentJobs.com (https://www.governmentjobs.com/careers/fleg/jobs/5237347/executive-secretary?page=2&pagetype=jobOpportunitiesJobs)

Location:

TALLAHASSEE, FL, US, 32399

Nearest Major Market:Tallahassee

Apply