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Executive Secretarial Jobs in Minnesota (NOW HIRING)

3M

Executive Assistant

Maplewood, MN · On-site

$74K - $91K/yr

Executive Assistant Collaborate with Innovative 3Mers Around the World Choosing where to start and ... Seven (7) years of combined experience in an administrative assistant function, secretarial, and/or ...

3M

Executive Assistant

Maplewood, MN · On-site

$66K - $81K/yr

Executive Assistant Collaborate with Innovative 3Mers Around the World Choosing where to start and ... Secretary (CPS) * Demonstrated ability to balance multiple priorities * High attention to details ...

3M

Executive Assistant

Maplewood, MN · On-site

$66K - $81K/yr

Executive Assistant Collaborate with Innovative 3Mers Around the World Choosing where to start and ... Secretary (CPS) * Demonstrated ability to balance multiple priorities * High attention to details ...

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Executive Secretarial information

What are the roles of an executive secretary?

Executive Secretarial roles involve providing high-level administrative support to executives and senior management. This includes managing schedules, handling correspondence, organizing meetings, preparing reports, and maintaining confidential records. Executive secretaries often act as a liaison between the executive and other staff or external contacts, requiring strong communication and organizational skills. Their work is crucial for ensuring the smooth operation of the executive's office and enabling leaders to focus on strategic priorities.

What are the key skills and qualifications needed to thrive as an executive secretary?

To thrive as an Executive Secretary, you need excellent organizational skills, attention to detail, and proficiency in office administration, often supported by a diploma or relevant certification. Familiarity with office management systems, advanced Microsoft Office Suite skills, and calendar management software are typically required. Strong interpersonal skills, discretion, and effective communication set outstanding executive secretaries apart. These skills ensure efficient support for executives, smooth office operations, and the protection of sensitive information.

What are some common challenges faced by executive secretaries, and how can they be effectively managed?

Executive secretaries often juggle competing priorities, such as managing complex schedules, handling confidential information, and coordinating communication between executives and other departments. One of the main challenges is balancing urgent requests while maintaining accuracy and professionalism. Effective management involves strong organizational skills, clear communication, and proficiency with office technology. Building good relationships with colleagues and anticipating the executive's needs are also key to succeeding in this fast-paced role.

What is the difference between Executive Secretarial vs Administrative Assistant?

AspectExecutive SecretarialAdministrative Assistant
CredentialsHigh school diploma, some roles may require certifications in secretarial skillsHigh school diploma; certifications optional
Work EnvironmentCorporate offices, executive levelsVarious settings, including offices, departments
Employer & Industry UsageUsed in corporate, legal, financial sectors for supporting executivesCommon across industries for general administrative support
Search & Comparison IntentOften compared for supporting high-level executivesCompared for general office support roles

Executive Secretarial roles focus on supporting top executives with specialized tasks, high-level communication, and confidentiality. Administrative Assistants provide broader support across departments, handling general administrative duties. While both roles require organizational skills, Executive Secretarial positions typically demand more experience and discretion.

What is the average pay for an executive secretarial?

The average salary for an executive secretary typically ranges from $45,000 to $70,000 annually, depending on experience, location, and the size of the organization. Skilled secretaries with proficiency in office management tools and strong communication skills tend to earn higher wages.

What skills do you need to be an Executive Secretarial?

An Executive Secretary needs strong organizational, communication, and time management skills to handle complex schedules and correspondence. Proficiency in office software such as Microsoft Office, attention to detail, discretion, and the ability to prioritize tasks are essential for success in this role.

What are the most commonly searched types of Secretarial jobs in Minnesota?

The most popular types of Secretarial jobs in Minnesota are:

Executive Secretarial jobs near you
Infographic showing various Executive Secretarial job openings in Minnesota as of August 2026, with employment types broken down into 87% Full Time, 8% Part Time, 4% Contract, and 1% Nights. Highlights an 82% Physical, 5% Hybrid, and 13% Remote job distribution.

Executive Secretary

Posted by: Haalufa USA, Inc -HR

Virginia, MN • On-site

$50 - $70/hr

Other

Posted 2 days ago

New

Job description

Haalufa USA, Inc., is currently seeking a motivated, career and customer‑oriented professional to fill an Executive Secretary Position for one of the largest rail service organizations in the DMV Area – District of Columbia, Maryland and Virginia.

Daily Tasks
  • Perform full range of clerical, procedural and administrative support duties for the General Manager.
  • Independently arrange conferences and meetings, notifying all participants of time, place and subject; arrange catering services when required.
Education Requirements

High School diploma or GED.

Work Experience
  • Five (5) years of administrative assistance/secretary experience at the Executive level.
  • Must have critical thinking, sound judgment and decision‑making skills.
  • Must be adaptable, flexible, thrive and dynamic.
  • Attention to detail: thoroughness, accuracy.
Hours and Overtime

Standard hours are from 8:30 a.m. to 5:00 p.m. with a one (1) hour unpaid lunch break. The COTR may request temporary services for periods in excess of a seven and one half (7.5) hour day or a thirty‑seven and one‑half (37.5) hour week. Temporary personnel working six (6) hours or more are required to take a one‑half hour unpaid lunch break. Overtime: Hours worked in excess of forty (40) hours in one week are considered overtime and must be approved by the COTR in advance.

Equal Employment Opportunity

Haalufa USA, Inc. is an Equal Employment Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veteran’s status, or any other characteristic protected by law.

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