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Executive Secretarial Jobs in Addison, IL (NOW HIRING)

Medline

Executive Administrative Assistant

Northfield, IL · On-site

$35.50 - $51.50/hr

Under general supervision, provide advanced secretarial and administrative support for senior ... Manage senior executive's calendar. * Manage and coordinate heavy travel schedules for executive ...

Medline

Executive Administrative Assistant

Northfield, IL · On-site

$35.50 - $51.50/hr

Under general supervision, provide advanced secretarial and administrative support for senior ... Manage senior executive's calendar. * Manage and coordinate heavy travel schedules for executive ...

Bcbsa

Executive Senior Coordinator

Chicago, IL

$28 - $37.75/hr

Ensures the effectiveness and efficiency for an executive or team by providing full range of secretarial, administrative and project support, exercising confidentiality, tact and diplomacy. Routinely ...

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All JobsSecretarial JobsExecutive Secretarial JobsExecutive Secretarial Jobs in Addison, IL

Executive Secretarial information

See Addison, IL salary details

$13

$25

$39

How much do executive secretarial jobs pay per hour?

As of Jul 27, 2026, the average hourly pay for executive secretarial in Addison, IL is $25.12, according to ZipRecruiter salary data. Most workers in this role earn between $19.76 and $27.93 per hour, depending on experience, location, and employer.

What is the difference between Executive Secretarial vs Administrative Assistant?

AspectExecutive SecretarialAdministrative Assistant
CredentialsHigh school diploma, some roles may require certifications in secretarial skillsHigh school diploma; certifications optional
Work EnvironmentCorporate offices, executive levelsVarious settings, including offices, departments
Employer & Industry UsageUsed in corporate, legal, financial sectors for supporting executivesCommon across industries for general administrative support
Search & Comparison IntentOften compared for supporting high-level executivesCompared for general office support roles

Executive Secretarial roles focus on supporting top executives with specialized tasks, high-level communication, and confidentiality. Administrative Assistants provide broader support across departments, handling general administrative duties. While both roles require organizational skills, Executive Secretarial positions typically demand more experience and discretion.

What are the key skills and qualifications needed to thrive as an Executive Secretary, and why are they important?

To thrive as an Executive Secretary, you need excellent organizational skills, attention to detail, and proficiency in office administration, often supported by a diploma or relevant certification. Familiarity with office management systems, advanced Microsoft Office Suite skills, and calendar management software are typically required. Strong interpersonal skills, discretion, and effective communication set outstanding executive secretaries apart. These skills ensure efficient support for executives, smooth office operations, and the protection of sensitive information.

What are some common challenges faced by executive secretaries, and how can they be effectively managed?

Executive secretaries often juggle competing priorities, such as managing complex schedules, handling confidential information, and coordinating communication between executives and other departments. One of the main challenges is balancing urgent requests while maintaining accuracy and professionalism. Effective management involves strong organizational skills, clear communication, and proficiency with office technology. Building good relationships with colleagues and anticipating the executive's needs are also key to succeeding in this fast-paced role.

What are Executive Secretarial roles?

Executive Secretarial roles involve providing high-level administrative support to executives and senior management. This includes managing schedules, handling correspondence, organizing meetings, preparing reports, and maintaining confidential records. Executive secretaries often act as a liaison between the executive and other staff or external contacts, requiring strong communication and organizational skills. Their work is crucial for ensuring the smooth operation of the executive's office and enabling leaders to focus on strategic priorities.
What cities near Addison, IL are hiring for Executive Secretarial jobs? Cities near Addison, IL with the most Executive Secretarial job openings:
Executive Secretarial jobs near you
Infographic showing various Executive Secretarial job openings in Addison, IL as of July 2026, with employment types broken down into 1% Internship, 90% Full Time, 6% Part Time, and 3% Contract. Highlights an 87% Physical, 3% Hybrid, and 10% Remote job distribution, with an average salary of $52,246 per year, or $25.1 per hour.
Administrative Secretary (Executive Secretary I)

Administrative Secretary (Executive Secretary I)

State of Illinois

Chicago, IL • On-site, Remote

$4.7K - $6.4K/mo

Other

Medical, Dental, Vision, Life, Retirement, PTO

Posted 17 days ago

State Of Illinois rating

7.9

Company rating: 7.9 out of 10

Based on 74 frontline employees who took The Breakroom Quiz

13th of 50 rated states

Job description

Job Requisition ID: 57407 

BPIS: 07726
Opening Date: 07/10/2026
Closing Date: 07/24/2026
Agency:Department of Healthcare and Family Services
Class Title: EXEC SECRETARY I - 14031 
Skill Option: Keyboarding 
Bilingual Option: None
Salary: Anticipated starting salary range $4,747-$6,446/mo.
Job Type: Salaried
Category: Full Time 
County: Cook
Number of Vacancies: 1
Bargaining Unit Code: None
Merit Comp Code: Confidential (Management Bill) Exclusion from RC014 Collective Bargaining Coverage


A resume is highly encouraged to evaluate your qualifications and skills as part of your application.  Please attach a DETAILED Resume/Curriculum Vitae (CV) to the MY DOCUMENTS section of your application if you decide to provide one.

Why Work for Illinois?

Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you're helping to improve schools, protect our natural resources, or support families in need, you're part of something bigger-something that touches the lives of every person who calls Illinois home.

No matter what state career you're looking for, we offer jobs that fit your life and your schedule-flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

Position Overview:

The Department of Healthcare and Family Services (HFS) is seeking an organized and dependable professional to serve as an Administrative Secretary to the Deputy Director for Human Resources. This position will conduct special projects and studies, analyze data, draft reports, compose correspondence and information requests for the EEO/AA Office. Additionally, the position will answer phone calls, respond to simple inquiries, interpret policies, create and maintain records and handle confidential information.

Employees receive a robust benefit package including:

  • Monday-Friday work schedule
  • Flexible work schedules are available in many program areas. (Remote work may be an option for certain positions.)
  • Health, Life, Vision, and Dental Insurance
  • Pension Plan
  • Paid Parental Leave
  • Deferred Compensation Program and other pre-tax benefit programs (Medical/Daycare)
  • Employees earn (12) paid Sick Days annually.
  • New Employees earn (10) paid Vacation Days their first year of service and can earn up to (25) paid Vacation Days annually.
  • Employees earn (3) paid Personal Days annually.
  • (13-14) paid holidays annually (based on start date)

If you are seeking a new opportunity, and this position appeals to you, please apply today!

At the Illinois Department of Healthcare and Family Services (HFS), we value staff as our greatest asset. We work in a spirit of teamwork to help millions of Illinoisans access high quality healthcare and fulfill child support obligations to advance their physical, mental, and financial well-being. We provide healthcare coverage for children and adults through Medicaid and other medical programs, and we help ensure that children receive financial resources from both their parents through Child Support Services. The HFS Office of the Inspector General investigates, audits and reviews program activity to ensure the integrity of our programs is maintained.

HFS is committed to promoting and preserving a workplace culture that embraces diversity, equity, and inclusion.  We welcome and value employees with different backgrounds, life experiences, and talents.  It is the collective sum of our individual differences that provides a broad perspective, leading to greater innovation and achievement.  In recruiting for our team, we recognize the unique contributions of each applicant regardless of culture, ethnicity, race, national origin, sex, gender identity and expression, age, religion, disability, and sexual orientation. HFS is an equal opportunity employer.

Essential Functions
  • Under direction, serves as Administrative Secretary to the Deputy Director of Human Resources for the Illinois Department of Healthcare and Family Services (HFS).
  • Composes replies to routine correspondence and requests for information.
  • Receives visitors, answers telephone, and responds to simple inquiries that relate to human resources, including but not limited to, EEO and Affirmative Action programs, personnel, labor relations, and training.
  • Reviews all personnel transaction requests for complete and correct information and policy application.
  • Reviews agency policies and procedures and human resources including federal and state rules and regulations and their application to the day-to-day activities in the Deputy Director's office to remain current on section activities.
  • Establishes and updates the section's records, correspondence, and report filing system.
  • Performs other duties as required or assigned which reasonably within the scope of the duties enumerated above.
Minimum Qualifications
  • Requires knowledge, skill, and mental development equivalent to completion of two (2) years secretarial or business college and one (1) year of secretarial experience or completion of high school and three (3) years of secretarial experience.
  • Requires ability to keyboard accurately at 55 words per minute.
Preferred Qualifications
  • Minimum of two (2) years of professional experience serving an assistant to executive level management.
  • Working knowledge of personnel, Equal Employment Opportunity/Affirmative Action policies and regulations.
  • Minimum of one (1) year of professional experience working in a Human Resources Office.
  • Minimum of two (2) years of professional experience interacting with government officials, managers and public through verbal and written correspondence.
  • Minimum of two years (2) years of professional experience working with and handling sensitive information with professionalism.
Conditions of Employment
  • Requires completion of a background check and self-disclosure of criminal history.
  • Requires the ability to utilize and maintain state issued equipment such as a laptop.
  • Requires the ability to travel in the performance of duties, with overnight stays as appropriate.
  • The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.

Work Hours:  Monday - Friday 8:30am to 5:00pm 
Headquarter Location: 401 S Clinton St, Chicago, Illinois, 60607 
Work County: Cook
Email: HFS.DPASApps@illinois.gov
Posting Group: Office & Administrative Support

The main form of communication will be through email. Please check your "junk mail", "spam", or "other" folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:

  • donotreply@SIL-P1.ns2cloud.com
  • systems@SIL-P1.ns2cloud.com

What State Of Illinois employees say

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About State of Illinois

Sourced by ZipRecruiter

The State of Illinois is not a traditional company, but rather a governmental entity encompassing diverse agencies and departments that serve the constituents of Illinois. Based in Illinois, United States, this governmental body communicates with its citizens through the official website illinois.gov. The website is a one-stop resource for Illinois residents to access information about the state's services, including education, healthcare, transportation, and public safety, among others.

Company size

11 - 50 Employees

Headquarters location

Springfield, IL, US

Year founded

2009

Social media

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