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Foundation Operations and Grants Coordinator

Modesto, CA · On-site

$70K - $86K/yr

... gift processing accuracy, revenue tracking, and development reporting. This role functions as the operational backbone of the Foundation's fundraising efforts, partnering closely with the Executive ...

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Executive Gift Processing information

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$26.5K

$93.6K

$184K

How much do executive gift processing jobs pay per year?

As of Jul 7, 2026, the average yearly pay for executive gift processing in the United States is $93,552.00, according to ZipRecruiter salary data. Most workers in this role earn between $58,000.00 and $120,500.00 per year, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as an Executive Gift Processing professional, and why are they important?

To excel in Executive Gift Processing, you need strong attention to detail, organizational skills, and experience with donor management or fundraising processes, often supported by a degree in business, nonprofit management, or related fields. Familiarity with CRM systems like Raiser's Edge or Salesforce, as well as proficiency in Excel and financial reconciliation, are typically required. Excellent communication, discretion, and problem-solving skills help you manage sensitive donor information and build positive relationships. These competencies ensure accurate processing, secure handling of contributions, and support for successful fundraising operations.

What is the difference between Executive Gift Processing vs Corporate Gift Coordinator?

AspectExecutive Gift ProcessingCorporate Gift Coordinator
Required CredentialsBasic administrative skills, familiarity with gift handlingSimilar skills, often with customer service experience
Work EnvironmentGift processing centers, warehouses, or officesOffice settings, event planning, or client-facing roles
Employer & Industry UsageLuxury brands, corporate gifting companiesCorporate offices, marketing departments
Search & Comparison IntentUnderstanding gift processing rolesManaging corporate gifting programs

Executive Gift Processing involves handling the logistics and preparation of gifts, focusing on processing and packaging. In contrast, a Corporate Gift Coordinator manages the planning and execution of gifting strategies for clients or employees. While both roles require organizational skills, Executive Gift Processing is more operational, whereas Corporate Gift Coordinators focus on strategy and client interaction.

What is Executive Gift Processing?

Executive Gift Processing refers to the specialized handling of large or high-priority donations, often made by major donors or organizational executives, within a nonprofit or fundraising context. Professionals in this role ensure that significant gifts are processed accurately, donor records are maintained, and acknowledgment communications are managed promptly. This function is crucial for fostering strong relationships with key donors and maintaining compliance with organizational and legal standards. Executive Gift Processing often involves close coordination with development teams and executive leadership.

What are some common challenges faced in an Executive Gift Processing role, and how can I prepare for them?

Executive Gift Processing professionals often encounter challenges such as managing high volumes of donations during peak fundraising periods, ensuring accuracy in data entry, and maintaining confidentiality with sensitive donor information. You may also need to adapt quickly to evolving database systems and collaborate closely with fundraising, finance, and stewardship teams. Preparation involves developing strong attention to detail, proficiency in CRM or gift management software, and effective communication skills to coordinate with colleagues and uphold donor relations standards.
More about Executive Gift Processing jobs
What cities are hiring for Executive Gift Processing jobs? Cities with the most Executive Gift Processing job openings:
What are the most commonly searched types of Gift Processing jobs? The most popular types of Gift Processing jobs are:
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What job categories do people searching Executive Gift Processing jobs look for? The top searched job categories for Executive Gift Processing jobs are:
Executive Gift Processing jobs near you
Infographic showing various Executive Gift Processing job openings in the United States as of July 2026, with employment types broken down into 1% Internship, 90% Full Time, 6% Part Time, and 3% Contract. Highlights an 87% Physical, 3% Hybrid, and 10% Remote job distribution, with an average salary of $93,552 per year, or $45 per hour.
Executive Director of Institutional Advancement

Executive Director of Institutional Advancement

Saint Xavier High School

Louisville, KY • On-site

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Re-posted 16 days ago

Job description

Description:

Founded in 1864, Saint Xavier High School is a Catholic college preparatory school sponsored by the Xaverian Brothers and serving boys in grades 9-12. In addition to academic excellence, St. X has established itself as an athletic powerhouse in the region. Our 54-acre campus is located in the heart of Louisville.


St. X is proud to be the only Kentucky high school to have earned the US Department of Education’s Blue Ribbon Award five times and is consistently ranked among the "Best Catholic Schools" in America by Niche, the largest website for researching K-12 schools.


Saint Xavier High School is excited to announce an opportunity for a dedicated and dynamic leader to join us as our Executive Director of Institutional Advancement, leading efforts to advance philanthropy, engagement, and institutional impact.

Summary

The Executive Director of Institutional Advancement (IA) reports directly to the President and provides strategic leadership and oversight of the IA team. This role leads efforts to streamline and integrate key advancement functions, including donor stewardship, data governance, and compliance, while ensuring strong operational performance and alignment between donor intent and institutional priorities. Serving as a key advisor to the President, the Executive Director also guides advancement strategy, supports major gift cultivation and solicitation, strengthens donor relationships, and leads fundraising efforts that advance the school’s mission and long-term growth strategies.

Duties & Responsibilities

  • Provide strategic leadership and oversight for IA functions, including advancement services, fund management, stewardship, prospect research, donor engagement alumni relations, and fundraising initiatives to support the school’s mission.
  • Lead and develop Institutional Advancement staff across advancement services, alumni engagement, annual giving, and advancement communications to ensure professional growth and accountability.
  • Guide advancement planning for major initiatives and campaigns, including strategies for identifying, cultivating, and stewarding significant philanthropic gifts in conjunction with IA’s moves management systems.
  • Maintain a portfolio of no less than 100 prospects, including individuals with the capacity to make five to seven-figure gifts.
  • Establish clear yearly cash goals for all annual, capital, and endowment gifts as well as planned gift intentions.
  • Lead the execution of Institutional Advancement initiatives while promoting best practices that ensure fundraising efforts are strategic, coordinated, and effective.
  • Oversee the Institutional Advancement budget, including forecasting, monitoring, and financial reporting, serving as the primary liaison with the Business Office on IA-related financial matters.
  • Direct the administration and optimization of the Blackbaud Raiser’s Edge NXT database, ensuring data integrity, effective system utilization, reporting accuracy and staff training.
  • Ensure accurate fund documentation, gift agreements, and memoranda of understanding for restricted gifts, while maintaining compliance with IRS regulations, CASE standards, and institutional gift acceptance policies.
  • Oversee the development, implementation, and enforcement of gift processing policies and procedures to ensure timely, accurate, and compliant acknowledgement and administration of all contributions.
  • Develops reports and provides regular dashboards and analytics for Executive Leadership and the Board of Directors.
  • Represent the school in donor, alumni, and community engagement activities that strengthen relationships, build trust, and support long-term philanthropic growth.
  • Serve as a supervisor, mentor, and strategic resource for IA staff by providing guidance on fundraising strategy, donor engagement, operational effectiveness, and professional development.
  • Support high-priority fundraising initiatives and major gift opportunities, including capital projects, special campaigns, and complex planned gifts such as charitable trust, gift annuities, and other transformational giving arrangements, in coordination with the Senior Vice President of Special Initiatives.
  • Other duties as assigned.

This job description is not designated to cover of contain a full listing of activities, duties, or responsibilities required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Requirements:
  • Bachelor’s degree in business administration, finance, nonprofit management, or related field required.
  • Master’s degree preferred.
  • 7+ years of progressive experience in institutional advancement, fund management, or development services in a nonprofit or education setting.
  • Database expertise is required with Blackbaud Raiser’s Edge/NXT experience preferred.
  • Proven ability to identify, cultivate, solicit, and close leadership-level gifts.
  • Excellent interpersonal, organizational, and communication skills.
  • Detail oriented with a demonstrated ability to manage people, projects, and special events.
  • High level of professionalism in communication with donors, board members, committee members, and other key volunteers.
  • Willing and able to travel periodically and work on weekends and evenings as needed.
  • Proficient in Microsoft Office Suite and Google Suite.
  • Technically proficient.

This position requires a background check, and the employee must complete the Safe Environment Training course offered through the Archdiocese of Louisville. The course must be completed within 30 days of employment.


St. X is an equal opportunity employer. We value a diverse workforce and an inclusive culture. St. X encourages applications from all qualified individuals without regard to race, color, gender, age, national origin, marital status, citizenship, disability, and veteran status.


Benefits

  • Medical, Dental, and Vision
  • Vacation
  • 14 annual paid holidays
  • 403(b) Retirement Plan + Company Match of 6%
  • Free Lunch on Full School Days
  • Tuition Remission for son's attending St. X and for daughters attending local girl's Catholic high schools
  • Short-term & Long-Term Disability at no cost to employee
  • Medical & Dependent Care FSAs
  • $50,000 Group Life Insurance at no cost & Supplement Life Available