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Executive Gift Processing Jobs (NOW HIRING)

Rutgers

Executive Assistant

New Brunswick, NJ · On-site

$70K/yr

Reporting to the Vice President, Central Fundraising, the Executive Assistant provides high-level ... Support in drafting gift agreements, gift processing, establishing funds, and gift acknowledgments

AMS

Development Operations Manager

Grass Valley, CA · On-site

$27 - $32/hr

The Executive Director serves as the organization's chief fundraiser, owning major gift ... Essential Duties and Responsibilities Gift Processing & Donor Acknowledgment • Process and track ...

AMS

Development Operations Manager

Grass Valley, CA

$27 - $32/hr

The Executive Director serves as the organization's chief fundraiser, owning major gift ... Essential Duties and Responsibilities Gift Processing & Donor Acknowledgment Process and track all ...

Montclair State

Foundation Coordinator

Montclair, NJ · On-site

$73K - $81K/yr

SUMMARY Reporting to the Executive Director, Administrative Services, the Foundation Coordinator ... Partner with Foundation accounts payable and gift processing for the receipts of donations and ...

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Executive Gift Processing information

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$26.5K

$93.6K

$184K

How much do executive gift processing jobs pay per year?

As of Jun 7, 2026, the average yearly pay for executive gift processing in the United States is $93,552.00, according to ZipRecruiter salary data. Most workers in this role earn between $58,000.00 and $120,500.00 per year, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as an Executive Gift Processing professional, and why are they important?

To excel in Executive Gift Processing, you need strong attention to detail, organizational skills, and experience with donor management or fundraising processes, often supported by a degree in business, nonprofit management, or related fields. Familiarity with CRM systems like Raiser's Edge or Salesforce, as well as proficiency in Excel and financial reconciliation, are typically required. Excellent communication, discretion, and problem-solving skills help you manage sensitive donor information and build positive relationships. These competencies ensure accurate processing, secure handling of contributions, and support for successful fundraising operations.

What is the difference between Executive Gift Processing vs Corporate Gift Coordinator?

AspectExecutive Gift ProcessingCorporate Gift Coordinator
Required CredentialsBasic administrative skills, familiarity with gift handlingSimilar skills, often with customer service experience
Work EnvironmentGift processing centers, warehouses, or officesOffice settings, event planning, or client-facing roles
Employer & Industry UsageLuxury brands, corporate gifting companiesCorporate offices, marketing departments
Search & Comparison IntentUnderstanding gift processing rolesManaging corporate gifting programs

Executive Gift Processing involves handling the logistics and preparation of gifts, focusing on processing and packaging. In contrast, a Corporate Gift Coordinator manages the planning and execution of gifting strategies for clients or employees. While both roles require organizational skills, Executive Gift Processing is more operational, whereas Corporate Gift Coordinators focus on strategy and client interaction.

What is Executive Gift Processing?

Executive Gift Processing refers to the specialized handling of large or high-priority donations, often made by major donors or organizational executives, within a nonprofit or fundraising context. Professionals in this role ensure that significant gifts are processed accurately, donor records are maintained, and acknowledgment communications are managed promptly. This function is crucial for fostering strong relationships with key donors and maintaining compliance with organizational and legal standards. Executive Gift Processing often involves close coordination with development teams and executive leadership.

What are some common challenges faced in an Executive Gift Processing role, and how can I prepare for them?

Executive Gift Processing professionals often encounter challenges such as managing high volumes of donations during peak fundraising periods, ensuring accuracy in data entry, and maintaining confidentiality with sensitive donor information. You may also need to adapt quickly to evolving database systems and collaborate closely with fundraising, finance, and stewardship teams. Preparation involves developing strong attention to detail, proficiency in CRM or gift management software, and effective communication skills to coordinate with colleagues and uphold donor relations standards.
More about Executive Gift Processing jobs
What cities are hiring for Executive Gift Processing jobs? Cities with the most Executive Gift Processing job openings:
What are the most commonly searched types of Gift Processing jobs? The most popular types of Gift Processing jobs are:
What states have the most Executive Gift Processing jobs? States with the most job openings for Executive Gift Processing jobs include:
What job categories do people searching Executive Gift Processing jobs look for? The top searched job categories for Executive Gift Processing jobs are:
Executive Gift Processing jobs near you
Infographic showing various Executive Gift Processing job openings in the United States as of May 2026, with employment types broken down into 92% Full Time, 6% Part Time, and 2% Nights. Highlights an 86% Physical, 4% Hybrid, and 10% Remote job distribution, with an average salary of $93,552 per year, or $45 per hour.

Executive Assistant

Rutgers

New Brunswick, NJ • On-site

$70K/yr

Full-time

Medical, Dental, Vision, Retirement, PTO

Posted 3 days ago

Rutgers University rating

7.7

Company rating: 7.7 out of 10

Based on 66 frontline employees who took The Breakroom Quiz

214th of 534 rated colleges and universities

Job description

Reporting to the Vice President, Central Fundraising, the Executive Assistant provides high-level administrative support with a high level of confidentiality to the Vice President. This role requires the ability to work independently, comfortably multi-task on a wide variety of projects, possess a keen eye for detail, be able to collaborate with colleagues and follow through with minimal supervision.
Essential Functions
  • Manage the Vice President's calendar including scheduling appointments, arranging, and coordinating logistics and making travel arrangements as needed
  • Oversee logistics for high-level meetings and events, prepare agendas and other supporting documents/materials for meetings, create briefings and conduct high level research, assist/create presentations, edit materials prepared by VP and team members, and attend meetings with VP or the designees as needed for the purpose of taking notes and assisting with follow-up in a timely manner
  • Meet with VP regularly to review tasks and calendars for the purpose of ensuring smooth flow of work and maintaining organizational systems in Central Fundraising
  • Collaborate with Associate Director, Special Projects Central Fundraising as needed to help on projects, divisional workflow, and prioritization of VP's time
  • Participate in divisional administrative meetings as needed
  • Responsible for managing timesheets and maintain/record time-off for VP's direct reports
  • Submit check requisitions, transmittal forms, expense reports, credit card reconciliations for the VP
  • Assist with monitoring the overall Central Fundraising budget
  • Liaise with diverse stakeholders including university and community leaders, donors/prospective donors, alumni, and friends on behalf of the VP
  • Work with Research and Prospect Management, Gift Administration, Finance, and other internal departments to obtain donor information, process and track gifts, etc.
  • Support in drafting gift agreements, gift processing, establishing funds, and gift acknowledgments
  • Ensure accurate and timely data entry in database
  • Prepare and run reports, analyze reports, and identify/help develop new reports
  • Welcome and support guests for on-campus meetings and Foundation events
  • Serve as a resource to Central Fundraising support staff on administrative standards and processes
  • Provide backup for Central Fundraising support staff and other Executive Assistants as assigned, and be willing to cross train as needed
  • Complete work and duties with a high level of confidentiality
  • Perform other duties as assigned

Competency Aptitudes
Leadership
  • Responsible for complex projects with guidance by leadership
  • Develop comprehensive project leadership (own all project components)

Autonomy
  • Create, manage, and execute critical elements for the department/project/program
  • Perform project analysis; devise and implement process improvements to optimize outcomes

Complexity
  • Scope of work is highly visible and is pan-University or pan-foundation
  • Subject matter expert of department/project/program operations

Strategy
  • Assist with strategy development, projects, and proposals
  • Begin leading strategy sessions
  • Responsible for operational tasks for the project/program/program

Education and/or Experience
Bachelor's degree and/or 2+ years of professional experience in fundraising, alumni relations, non-profit organizations, event planning, higher education, or related fields.
Working Conditions
This position requires clarity of focus while juggling complex projects or deadlines with little physical effort. Will work evenings, weekends, or odd hours to meet organizational commitments. Typical working conditions with an absence of disagreeable elements. This position requires some early mornings and late evenings to accommodate meetings, travel, events, and external constituent's schedules.
Workplace Arrangements
This is classified as an office-centric hybrid position. Colleagues working under an office-centric hybrid arrangement have a primary workstation in a university or foundation location and are in the office between one and five days a week. The frequency with which they are present in the office depends on their role and function and the interdependency of other functions.
Compensation and BenefitsThe position is budgeted for an annual salary of $70,000. In addition to salary, Rutgers University Foundation offers:
  • Office-centric hybrid work schedule
  • Comprehensive medical
  • Comprehensive no cost dental, and no cost vision insurance for employee and dependents
  • 403(b) plan with matching employer contribution
  • Accrual of three weeks of annual vacation time, in addition to five wellness days and fifteen sick days per year
  • Nine holidays, as well as four floating holidays
  • Significant tuition reductions
  • Professional development is highly valued at the Rutgers University Foundation, where employees are encouraged to look across the organization to develop new skills and abilities for professional career progression.
  • $40 monthly cell phone reimbursement

Equal Employment Opportunity
It is Foundation policy to provide equal employment opportunity to all its employees and applicants. The Foundation prohibits discrimination against any employee or applicant for employment because of race, color, religion, creed, age, sex, national origin, ancestry, marital status, familial status, disability, sexual orientation, gender identity, gender expression, veteran status, genetic information, and any other characteristics protected by applicable state, federal and/or local laws. Equal employment opportunity applies to hiring, placement, transfer, promotion, demotion, recruitment, advertising or solicitation for employment, treatment during employment, rates of pay or other forms of compensation, selection for training, layoff, or termination.
Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.
For further information, please review the Know Your Rights notice from the Department of Labor.

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