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Executive Assistant To The Provost Jobs (NOW HIRING)

The University Of Tulsa

Executive Assistant

Tulsa, OK · On-site

The Executive Assistant to the Provost provides high-level administrative support to ensure the efficient operation of the Provost's office. This role manages confidential information with discretion ...

Liberty ARC

Executive Assistant to the CEO

Amsterdam, NY · On-site

$20.75 - $27.52/hr

The Executive Assistant to the CEO provides highly skilled and confidential clerical assistance to the Chief Executive Officer. The Executive Assistant acts as key liaison to the Board of Directors.

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Executive Assistant To The Provost information

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$30K

$64.5K

$102.5K

How much do executive assistant to the provost jobs pay per year?

As of Jul 28, 2026, the average yearly pay for executive assistant to the provost in the United States is $64,456.00, according to ZipRecruiter salary data. Most workers in this role earn between $50,000.00 and $75,000.00 per year, depending on experience, location, and employer.

What are some typical challenges faced by an Executive Assistant to the Provost, and how can one navigate them effectively?

Executive Assistants to the Provost often manage complex calendars, confidential communications, and high-level meetings involving diverse campus stakeholders. One common challenge is balancing shifting priorities while maintaining accuracy and discretion. Developing strong organizational skills, effective communication, and a proactive approach to problem-solving can help navigate these demands. Building positive relationships with faculty, staff, and leadership also facilitates smoother workflow and helps anticipate needs before they arise.

What are the key skills and qualifications needed to thrive as an Executive Assistant to the Provost, and why are they important?

To thrive as an Executive Assistant to the Provost, you need strong organizational, administrative, and communication skills, typically supported by a bachelor’s degree and experience in higher education administration. Familiarity with office productivity software like Microsoft Office Suite, scheduling systems, and document management platforms is essential. Discretion, attention to detail, and the ability to prioritize tasks while maintaining professionalism are standout soft skills in this role. These abilities ensure efficient support for the Provost, smooth office operations, and effective handling of sensitive academic matters.

What does an Executive Assistant to the Provost do?

An Executive Assistant to the Provost provides high-level administrative support to the Provost, who is typically the chief academic officer at a university. Their responsibilities often include managing the Provost's calendar, coordinating meetings, preparing reports and correspondence, handling confidential information, and serving as a liaison between the Provost's office and other university departments. They ensure that the daily operations of the Provost’s office run smoothly and may also assist with special projects, event planning, and academic initiatives. Strong organizational, communication, and problem-solving skills are essential for this role.

What is the difference between Executive Assistant To The Provost vs Administrative Assistant To The Provost?

AspectExecutive Assistant To The ProvostAdministrative Assistant To The Provost
CredentialsTypically requires higher education or specialized experienceUsually requires a high school diploma or equivalent
Work EnvironmentSupports senior leadership, involved in strategic tasksSupports department or office staff with administrative tasks
Employer & Industry UsageUsed in academic institutions, government, and large organizationsCommon in educational institutions, especially in administrative offices
Search & Comparison IntentOften searched by those seeking senior administrative support rolesOften searched by those looking for general administrative support roles

The main difference is that the Executive Assistant To The Provost typically handles more complex, strategic tasks supporting senior leadership, while the Administrative Assistant To The Provost focuses on routine administrative duties within the provost's office. The executive role often requires more experience and specialized skills, reflecting a higher level of responsibility.

More about Executive Assistant To The Provost jobs
What cities are hiring for Executive Assistant To The Provost jobs? Cities with the most Executive Assistant To The Provost job openings:
What states have the most Executive Assistant To The Provost jobs? States with the most job openings for Executive Assistant To The Provost jobs include:
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Executive Assistant To The Provost jobs near you
Infographic showing various Executive Assistant To The Provost job openings in the United States as of July 2026, with employment types broken down into 1% As Needed, 76% Full Time, 20% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $64,456 per year, or $31 per hour.
Executive Assistant to the Provost

Executive Assistant to the Provost

Pierpont Community & Technical College

Fairmont, WV • On-site

Other

Posted 28 days ago

Job description

Salary:


posted 6/29/2026 to 7/13/2026 or until filled


Pierpont Community & Technical CollegeJob Description


JOB TITLE: Assistant to the Provost

AGENCY: Pierpont Community and Technical College

WORK LOCATION:Advanced Technology Center, 500 Galliher DriveFairmont, West Virginia 26554

REPORTS TO: Vice President, Academic Affairs/Provost

FLSA Status: Exempt

Employee Category:Nonclassified

_____________________________________________________________________________________

GENERAL JOB SUMMARY:

The Assistant to the Provost provides expert, professional assistance and support to executive-level administration on a wide range of highly complex, sensitive and confidential topics; researches, analyzes and provides recommendations regarding difficult, sensitive, important and wide-ranging policy areas; serves as the liaison to multiple committees and councils.The Assistant to the Provost serves as a chief administrative assistant responsible for providing confidential research, analysis, consultation and project management of highly sensitive matters for the institution.Problems faced in this position are highly varied, complex and often non-recurring, which may require novel and creative approaches to resolution. Decisions have major implications on the management and operations of an area within a department, and may contribute to important strategy, operations, and business decisions that affect the department.


ESSENTIAL DUTIES AND RESPONSIBILITIES:


  • Manage the Provost's calendar, including scheduling meetings, appointments, and events.
  • Manages day to day activities of the Academic Affairs department.
  • Coordinate travel arrangements, itineraries, and accommodations for the Provost.
  • Prepare, edit, and distribute correspondence, reports, presentations, and other documents on behalf of the Provost.
  • Serve as the first point of contact for internal and external inquiries, prioritizing and redirecting as needed.
  • Attend meetings with or on behalf of the Provost to take notes and ensure follow-up on action items.
  • Develops and maintains filing and record control systems related to all faculty, MOUs, and special agreements using BambooHR, Banner, OASIS, and other systems as necessary.
  • Manage office supplies, inventory, and budget-related tasks, including processing expense reports and reimbursements.
  • Prepares personnel action forms, appointments, and postings for all faculty, and facilitates faculty new hires.
  • Provides customer service to internal and external customers. Responds to routine inquiries, directing more complex inquiries to appropriate individuals.
  • Takes messages, greets, and directs others to appropriate persons for assistance. Schedules meetings, events, and classrooms as necessary.
  • Provides strategic advice and administrative assistance to the Provost in support of institutional goals, implementing priorities and time/resource allocation preferences.
  • Provides advice regarding the strategic use of theProvosts time; works with senior colleagues to recommend and secure alternate institutional representatives, as appropriate.
  • Assists with projects and tasks involving campus, regional and local initiatives, donor relations, alumni relations, and state and national organizations.
  • Drafts, establishes and maintains communications between the Provost and internal and external stakeholders and constituents, including the institutional community, state, federal and local education entities.
  • Serves as liaison on behalf of the Provost with key business leaders, donors, and various internal and external constituencies.
  • Supports the Provostand academic leaders bydeveloping agendas, documenting decisions and assuring timely follow-up on action items.
  • Coordinates project activities information retrieval, and complex administrative matters.
  • Track progress on various projects, ensuring deadlines are met and providing updates as necessary.
  • Assists in matters that are confidential, sensitive in nature, and require a high level of trust.
  • Assists in financial management and procurement reconciliation of the Academic Affairs department.
  • Support the Provost in strategic planning and policy development activities.
  • Provide insights and recommendations on administrative procedures and improve office efficiencies.
  • Stay informed about current trends and developments in higher education that may impact the Provost's areas of responsibility.
  • Handle sensitive and confidential information with discretion and professionalism.
  • Maintain a high level of confidentiality regarding all matters related to the Office of the Provost.
  • Undertake special assignments as requested by the Provost, which may involve cross-departmental coordination, data analysis, or event management; performs other job-related duties as assigned.


MINIMUM QUALIFICATIONS:

  • Excellent organizational, interpersonal and problem-solving skills required.
  • Strong writing and research skills, including Internet research is essential.
  • The ideal candidate has the ability to develop, implement, and interpret policies and procedures and effectively communicate sensitive information verbally and in writing to a diverse population.
  • Maintain flexibility in supporting academic offices.
  • Good judgment, discretion, and ability to maintain confidences are necessary.
  • The appropriate level proficiency with word processing and spreadsheet applications is needed.
  • Must have strong organizational skills, ability to work independently and critical thinking ability.
  • Ability to handle diverse tasks and ability to multi-task.
  • Demands the ability to work within a fast-paced, flexible, and highly visible work environment. Requires the ability to receive and give instructions, highest levels of initiative and organizational skills; ability to set priorities and manage time and contribute to a team environment.
  • Detail-oriented.


EDUCATION AND EXPERIENCE:

A bachelors degree in a related field and at least three years' experience in executive support with increasing responsibility at a higher education facility or equally complex organization. An equivalent combination of education and experience is acceptable.

PHYSICAL REQUIREMENTS:

  • Prolonged periods of sitting at a desk and working on a computer.
  • Ability to travel and visit internal and external individuals in various locations.
  • Must be able to lift up to 15 pounds occasionally.



DISCLAIMER:

This description does not state or imply that the duties listed are the only duties to be performed by the position incumbent. Employees are required to follow job-related instructions and perform other job-related activities assigned by their supervisor. Most requirements are subject to possible modification in order to provide a reasonable accommodation to individuals with disabilities. Some requirements may exclude individuals who pose a direct threat or significant risk to the health and safety of themselves, students, other employees, or the general public.