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Executive Assistant To The Provost Jobs (NOW HIRING)

Mercer University

Executive Assistant

Macon, GA · On-site

Log in to Workday and type Jobs Hub in the search bar. Locate the position and click Apply . Job Title: Executive Assistant Department: Provost's Office College/Division: General University Primary ...

Stepful

Executive Assistant to the Founders

New York, NY · On-site

$90K - $120K/yr

The opportunity: As we prepare for our next phase of growth, we're hiring an experienced Senior Executive Assistant to be the operational backbone of our executive team. This is a high-trust, high ...

LHH US

Executive Assistant to the CPO

Milpitas, CA

LHH is partnering with an innovative technology organization in Milpitas, CA to identify an Executive Assistant to the Chief People Officer . This highly visible position supports a senior executive ...

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Executive Assistant To The Provost information

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$30K

$64.5K

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How much do executive assistant to the provost jobs pay per year?

As of Aug 21, 2026, the average yearly pay for executive assistant to the provost in the United States is $64,456.00, according to ZipRecruiter salary data. Most workers in this role earn between $50,000.00 and $75,000.00 per year, depending on experience, location, and employer.

What does an executive assistant to the provost do?

An Executive Assistant to the Provost provides high-level administrative support to the Provost, who is typically the chief academic officer at a university. Their responsibilities often include managing the Provost's calendar, coordinating meetings, preparing reports and correspondence, handling confidential information, and serving as a liaison between the Provost's office and other university departments. They ensure that the daily operations of the Provost’s office run smoothly and may also assist with special projects, event planning, and academic initiatives. Strong organizational, communication, and problem-solving skills are essential for this role.

What are the key skills and qualifications needed to thrive as an executive assistant to the provost?

To thrive as an Executive Assistant to the Provost, you need strong organizational, administrative, and communication skills, typically supported by a bachelor’s degree and experience in higher education administration. Familiarity with office productivity software like Microsoft Office Suite, scheduling systems, and document management platforms is essential. Discretion, attention to detail, and the ability to prioritize tasks while maintaining professionalism are standout soft skills in this role. These abilities ensure efficient support for the Provost, smooth office operations, and effective handling of sensitive academic matters.

What are some typical challenges faced by an executive assistant to the provost, and how can one navigate them effectively?

Executive Assistants to the Provost often manage complex calendars, confidential communications, and high-level meetings involving diverse campus stakeholders. One common challenge is balancing shifting priorities while maintaining accuracy and discretion. Developing strong organizational skills, effective communication, and a proactive approach to problem-solving can help navigate these demands. Building positive relationships with faculty, staff, and leadership also facilitates smoother workflow and helps anticipate needs before they arise.

What is the difference between Executive Assistant To The Provost vs Administrative Assistant To The Provost?

AspectExecutive Assistant To The ProvostAdministrative Assistant To The Provost
CredentialsTypically requires higher education or specialized experienceUsually requires a high school diploma or equivalent
Work EnvironmentSupports senior leadership, involved in strategic tasksSupports department or office staff with administrative tasks
Employer & Industry UsageUsed in academic institutions, government, and large organizationsCommon in educational institutions, especially in administrative offices
Search & Comparison IntentOften searched by those seeking senior administrative support rolesOften searched by those looking for general administrative support roles

The main difference is that the Executive Assistant To The Provost typically handles more complex, strategic tasks supporting senior leadership, while the Administrative Assistant To The Provost focuses on routine administrative duties within the provost's office. The executive role often requires more experience and specialized skills, reflecting a higher level of responsibility.

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Executive Assistant To The Provost jobs near you
Infographic showing various Executive Assistant To The Provost job openings in the United States as of August 2026, with employment types broken down into 2% As Needed, 75% Full Time, 20% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $64,456 per year, or $31 per hour.

Executive Assistant to the Provost

Cincinnati State

Cincinnati, OH • On-site

Other

Medical, Dental, Vision, Life, Retirement, PTO

Posted 14 days ago

Job description

Executive Assistant to the Provost
Overview:
The Executive Assistant to the Provost provides high-level administrative, operational, and confidential support to the Provost and the Office of Academic Affairs. The position manages complex scheduling, communications, document preparation, meeting coordination, records support, and cross-functional follow-up for academic affairs initiatives, accreditation activities, program approvals, academic leadership meetings, and institutional projects. The Executive Assistant serves as a primary point of coordination for internal and external stakeholders and helps ensure that the Provost Office operates with accuracy, responsiveness, professionalism, and alignment with Cincinnati State Technical and Community College priorities.
Essential Duties and Responsibilities:
  • Maintain the highest level of confidentiality, discretion, and sound judgment in handling sensitive information, communications, records, personnel matters, academic materials, and other information related to the Provost Office and Academic Affairs.
  • Provide direct executive-level administrative support to the Provost, including managing calendars, scheduling appointments, coordinating meetings, preparing materials, tracking follow-up items, and anticipating administrative needs.
  • Coordinate complex meeting logistics for the Provost Office, including scheduling with college leaders, deans, associate provosts, faculty, staff, external reviewers, accreditors, state agencies, and community partners.
  • Serve as a liaison between the Provost Office and internal and external stakeholders, responding to inquiries, routing requests, gathering information, and ensuring timely and professional communication.
  • Prepare, edit, format, combine, organize, and distribute documents, reports, correspondence, agendas, schedules, and supporting materials for Academic Affairs initiatives, accreditation reviews, program approvals, and institutional submissions.
  • Support accreditation, regulatory, and program review activities by assisting with collection, organization, labeling, distribution, and submission of evidence, reports, schedules, and related documentation.
  • Assist with coordination of external visits, site visits, accreditation meetings, program review meetings, and other academic affairs events, including scheduling participants, confirming availability, reserving locations, and sharing preparatory materials.
  • Maintain confidential records, correspondence, files, and office information in accordance with College policies, applicable laws, and records retention expectations.
  • Monitor, prioritize, and route communications for the Provost Office, including time-sensitive messages, requests for information, attachments, reports, and materials requiring review or action.
  • Track assignments, deadlines, approvals, and follow-up items related to Academic Affairs projects, committees, reports, and administrative processes.
  • Support the preparation and flow of materials related to academic programs, curriculum processes, Board or executive-level materials, Ohio Department of Higher Education matters, Higher Learning Commission matters, and other external or internal requirements as assigned.
  • Coordinate travel, purchasing, supply, reimbursement, and budget-related administrative processes for the Provost Office, as applicable and in accordance with College procedures.
  • Use Microsoft Office, Outlook, Teams, OneDrive, SharePoint, Adobe, Colleague or other College systems, and related tools to complete administrative work accurately and efficiently.
  • Provide courteous and professional service to students, employees, visitors, and external partners who contact or visit the Provost Office.
  • Maintain awareness of Academic Affairs priorities, college calendars, deadlines, and events to support effective planning and communication.
  • Perform other duties related to the position as assigned by the Provost.
Minimum Qualifications:
  • Associate degree in office administration, business, communications, education, public administration, or a related field; or an equivalent combination of education, training, and progressively responsible administrative experience.
  • Three or more years of administrative support experience, preferably supporting a senior administrator, executive office, academic office, or similarly complex organizational unit.
  • Demonstrated experience managing calendars, coordinating meetings, preparing professional correspondence, organizing documents, and handling confidential information.
  • Proficiency with Microsoft Outlook, Word, Excel, PowerPoint, Teams, OneDrive, SharePoint, and related office technology.
  • Experience using student information systems or similar enterprise systems to access, enter, track, and maintain accurate student, academic, or administrative information.
  • Strong writing, editing, proofreading, organization, and follow-through skills.
  • Ability to manage multiple priorities, meet deadlines, exercise good judgment, and work independently with minimal supervision.
  • Commitment to professional, student-centered, and service-oriented communication.
Preferred Qualifications:
  • Bachelor's degree in a related field.
  • Experience in higher education, academic affairs, accreditation, curriculum, regulatory reporting, or executive-level administrative support.
  • Experience working with confidential institutional records, academic documents, meeting materials, or submissions to external agencies.
  • Experience using Colleague, document management systems, electronic routing systems, or other enterprise systems used in higher education.
Knowledge, Skills, and Abilities:
  • Knowledge of executive office practices, administrative procedures, calendar management, records organization, and professional correspondence standards.
  • Ability to communicate effectively and diplomatically with senior leaders, faculty, staff, students, external agencies, and community partners.
  • Ability to protect confidential and sensitive information and exercise discretion in all aspects of the role.
  • Ability to organize complex information, track details, follow up on action items, and maintain accurate records.
  • Ability to prepare polished documents, combine materials from multiple sources, and ensure consistency, accuracy, and completeness.
  • Ability to work under pressure, respond to changing priorities, and maintain professionalism in a fast-paced environment.
  • Ability to understand institutional processes and support collaboration across Academic Affairs, Human Resources, Finance, Student Affairs, Institutional Research, Information Technology, and other offices.
  • Ability to represent Cincinnati State and the Provost Office with courtesy, accuracy, confidentiality, and sound judgment.
Details:
Reports To: Provost
Compensation: $55,000/yr.
Job Category: Staff
Contract Affiliation: Non-bargaining
Exempt Classification: Exempt
Status: Full-time
Benefits:
Cincinnati State provides employees with high quality and cost-effective benefits with a variety of options:
  • Medical Insurance (PPO- employer covers up to 92% of the premium, HDHP- employer covers 100% of the premium)
  • Dental Insurance (employer covers 100% of the premium)
  • Vision Insurance
  • NO WAITING PERIODS! Medical, Vision and Dental benefits are effective from day one of employment!
  • Flexible Spending Accounts and Health Savings Account (employer contributions)
  • Short-Term Disability: Offering 60% of your salary with a max of $500 weekly
  • Life Insurance and AD&D Insurance (employer paid)
  • Supplemental Life Insurance, Critical Illness and Accident: Optional at employee expense
  • Pet Insurance
  • Employee Assistance Plan for employees, spouse and dependents
  • Tuition Waiver for employees, spouse and dependents
  • Tuition Reimbursement
  • Free parking
  • 11 annual paid holidays in addition to generous paid time off options including vacation, sick, personal leave, and winter season days.
  • Employees at Cincinnati State qualifies for Public Service Loan Forgiveness
Retirement:
As a Cincinnati State employee, and an employee of an Ohio public institution, you will not contribute to the Federal Social Security system. Instead, our employees will contribute to a State Retirement Plan (SERS or STRS) or an Alternative Retirement Plan (ARP): 403B and/or Deferred Compensation Program 457 Plan.
Cincinnati State is an E-Verify employer:
  • If you're hired, you must complete a Form I-9, which verifies your identity and your legal right to work in the U.S.
  • You'll need to provide original, acceptable documents-no photocopies-to complete the I-9 process.
  • A list of acceptable documents can be seen here: USCIS I-9 website

STATEMENT OF COMMITMENT
  1. The institution declares that it will educate students by means of free, open, and rigorous intellectual inquiry to seek the truth.
  2. The institution declares that its duty is to equip students with the opportunity to develop the intellectual skills they need to reach their own, informed conclusions.
  3. The institution declares its commitment to not requiring, favoring, disfavoring, or prohibiting speech or lawful assembly.
  4. The institution declares it is committed to create a community dedicated to an ethic of civil and free inquiry, which respects the autonomy of each member, supports individual capacities for growth, and tolerates the differences in opinion that naturally occur in a public higher education community.
  5. The institution declares that its duty is to treat all faculty, staff, and students as individuals, to hold them to equal standards, and to provide them equality of opportunity, with regard to those individuals' race, ethnicity, religion, sex, sexual orientation, gender identity, or gender expression.

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