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Executive Assistant To The Provost Jobs (NOW HIRING)

Netic

Executive Assistant to the CEO

San Francisco, CA · On-site

$125 - $150/hr

We're looking for an Executive Assistant to support her exclusively, full-time, at the center of the business. This is our first dedicated EA hire, which means the role is both mission-critical to ...

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Executive Assistant To The Provost information

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$30K

$64.5K

$102.5K

How much do executive assistant to the provost jobs pay per year?

As of Sep 8, 2026, the average yearly pay for executive assistant to the provost in the United States is $64,456.00, according to ZipRecruiter salary data. Most workers in this role earn between $50,000.00 and $75,000.00 per year, depending on experience, location, and employer.

What does an executive assistant to the provost do?

An Executive Assistant to the Provost provides high-level administrative support to the Provost, who is typically the chief academic officer at a university. Their responsibilities often include managing the Provost's calendar, coordinating meetings, preparing reports and correspondence, handling confidential information, and serving as a liaison between the Provost's office and other university departments. They ensure that the daily operations of the Provost’s office run smoothly and may also assist with special projects, event planning, and academic initiatives. Strong organizational, communication, and problem-solving skills are essential for this role.

What are the key skills and qualifications needed to thrive as an executive assistant to the provost?

To thrive as an Executive Assistant to the Provost, you need strong organizational, administrative, and communication skills, typically supported by a bachelor’s degree and experience in higher education administration. Familiarity with office productivity software like Microsoft Office Suite, scheduling systems, and document management platforms is essential. Discretion, attention to detail, and the ability to prioritize tasks while maintaining professionalism are standout soft skills in this role. These abilities ensure efficient support for the Provost, smooth office operations, and effective handling of sensitive academic matters.

What are some typical challenges faced by an executive assistant to the provost, and how can one navigate them effectively?

Executive Assistants to the Provost often manage complex calendars, confidential communications, and high-level meetings involving diverse campus stakeholders. One common challenge is balancing shifting priorities while maintaining accuracy and discretion. Developing strong organizational skills, effective communication, and a proactive approach to problem-solving can help navigate these demands. Building positive relationships with faculty, staff, and leadership also facilitates smoother workflow and helps anticipate needs before they arise.

What is the difference between Executive Assistant To The Provost vs Administrative Assistant To The Provost?

AspectExecutive Assistant To The ProvostAdministrative Assistant To The Provost
CredentialsTypically requires higher education or specialized experienceUsually requires a high school diploma or equivalent
Work EnvironmentSupports senior leadership, involved in strategic tasksSupports department or office staff with administrative tasks
Employer & Industry UsageUsed in academic institutions, government, and large organizationsCommon in educational institutions, especially in administrative offices
Search & Comparison IntentOften searched by those seeking senior administrative support rolesOften searched by those looking for general administrative support roles

The main difference is that the Executive Assistant To The Provost typically handles more complex, strategic tasks supporting senior leadership, while the Administrative Assistant To The Provost focuses on routine administrative duties within the provost's office. The executive role often requires more experience and specialized skills, reflecting a higher level of responsibility.

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Executive Assistant To The Provost jobs near you
Infographic showing various Executive Assistant To The Provost job openings in the United States as of September 2026, with employment types broken down into 2% As Needed, 72% Full Time, 22% Part Time, 1% Temporary, and 3% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $64,456 per year, or $31 per hour.

Executive Assistant to the Managing Director

Palm Beach, FL • On-site

The Colony Hotel
See more jobs at The Colony Hotelexternal

Full-time

This job post has expired today. Applications are no longer accepted.

Job description

Since 1947, The Colony Palm Beach has been the center of Palm Beach social life hosting-- U.S. Presidents, European Royalty and welcoming travelers from around the world. Be part of a historic, luxury boutique hotel exhibiting polished charm and ambiance only steps away from world-famous shopping and dining on Worth Avenue and the crystal blue waters of the Atlantic Ocean.

For more information visit http://thecolonypalmbeach.com.

The Colony Palm Beach is an Equal Opportunity Employer and a Drug-Free Work Place.


Job Overview:

The Executive Assistant serves as a trusted business partner to the Managing Director, providing high-level administrative, operational, and strategic support in a fast-paced luxury hospitality environment. This role requires exceptional organizational skills, discretion, professionalism, and the ability to manage multiple priorities while representing the Managing Director and the luxury brand with the highest standards of excellence.

The Executive Assistant acts as a key liaison between the Managing Director, executive leadership team, hotel General Managers, ownership groups, business partners, and other stakeholders. The ideal candidate is proactive, detail-oriented, highly polished, and capable of anticipating needs while managing confidential information with the utmost integrity.


Essential Job Functions:

Executive Support

  • Manage and maintain the Managing Director's complex calendar, scheduling meetings, travel arrangements, and executive appointments.
  • Prioritize and coordinate competing demands to maximize executive productivity and effectiveness.
  • Prepare meeting agendas, presentations, reports, briefing materials, and correspondence.
  • Screen and manage incoming communications, ensuring timely responses and appropriate prioritization.
  • Monitor follow-ups and action items to ensure timely completion.

Strategic & Administrative Support

  • Assist in coordinating strategic initiatives, corporate projects, and business priorities.
  • Conduct research, prepare reports, and compile data for executive decision-making.
  • Support the preparation of annual business plans, board presentations, and executive reports.
  • Track key performance indicators (KPIs) and provide administrative support for business reviews.
  • Assist in managing special projects and cross-functional initiatives.

Meeting & Event Coordination

  • Organize executive leadership meetings, board meetings, owner meetings, and business reviews.
  • Prepare presentations, agendas, minutes, and action-item summaries.
  • Coordinate internal and external events involving senior executives, owners, and key stakeholders.
  • Ensure seamless logistics for meetings, conferences, and corporate events.

Travel & Logistics Management

  • Coordinate complex domestic and international travel arrangements, including itineraries, accommodations, transportation, and visa requirements.
  • Manage travel budgets and ensure compliance with company policies.
  • Prepare travel briefing documents and meeting schedules.

Communication & Stakeholder Management

  • Serve as a key point of contact for executives, property leadership teams, ownership groups, business partners, and external stakeholders.
  • Draft and edit professional correspondence, presentations, and executive communications.
  • Build collaborative relationships across all levels of the organization.
  • Represent the office of the Managing Director with professionalism and diplomacy.

Confidentiality & Executive Office Management

  • Handle highly sensitive and confidential information with discretion.
  • Maintain executive records, documents, and filing systems.
  • Support governance, compliance, and administrative processes.
  • Ensure smooth operation of the executive office and related administrative functions.
  • Manage monthly expense reports. 
  • Provides meeting notes and follow-up items;


Qualifications:

Education

  • Bachelor's degree in Business Administration, Hospitality Management, Communications, or a related field preferred.

Experience

  • Minimum 5–10 years of executive assistant experience supporting senior-level executives.
  • Luxury hospitality, hotel, travel, or lifestyle brand experience strongly preferred.
  • Experience managing complex calendars, international travel, executive meetings, and confidential communications.
  • Proven ability to support senior executives within a fast-paced corporate environment.


Required Competencies:

Executive Presence

  • Professional demeanor and polished communication style.
  • Ability to interact confidently with senior executives, ownership groups, and VIP stakeholders.

Organizational Excellence

  • Exceptional attention to detail.
  • Strong project management and prioritization skills.
  • Ability to manage multiple deadlines simultaneously.

Communication Skills

  • Outstanding written and verbal communication abilities.
  • Strong presentation and business correspondence skills.

Discretion & Confidentiality

  • Demonstrated ability to manage sensitive and confidential information.
  • High degree of integrity, professionalism, and sound judgment.

Technology Proficiency

  • Advanced proficiency with Microsoft Office 365, including Outlook, Word, Excel, PowerPoint, Teams, and SharePoint, Zoom.
  • Experience with travel management systems, meeting platforms, and hospitality software preferred.

Problem Solving

  • Proactive and resourceful approach to challenges.
  • Strong critical thinking and decision-making abilities.

Personal Attributes

The ideal candidate will demonstrate:

  • A passion for luxury hospitality and service excellence
  • Exceptional professionalism and executive presence
  • Strong relationship-building skills
  • Flexibility and adaptability in a dynamic environment
  • Self-motivation and initiative
  • High emotional intelligence and discretion
  • Commitment to delivering best-in-class support


Ideal Candidate Profile

A highly organized, polished, and proactive Executive Assistant who thrives in a luxury hospitality environment and excels at supporting senior leadership. This individual is a trusted partner to the Managing Director, capable of anticipating needs, managing complex priorities, and contributing to the success of a world-class luxury hotel brand through exceptional service, discretion, and operational excellence.