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Executive Assistant To The Dean Jobs (NOW HIRING)

University of Utah

Executive Assistant

Campus, IL · On-site

$60K - $68K/yr

The Executive Assistant provides high-level administrative, operational, and project support to the ... This role serves as a representative of the Dean to both internal and external stakeholders and as ...

University of Utah

Executive Assistant

Salt Lake City, UT · On-site

$60K - $68K/yr

The Executive Assistant provides high-level administrative, operational, and project support to the ... This role serves as a representative of the Dean to both internal and external stakeholders and as ...

WVJC

Executive Assistant

East Liverpool, OH · On-site

Job Title:Nursing Executive Assistant Location: EOC/WVJC East Liverpool Campus (This is an on ... Provide high-level administrative support to the Dean of Nursing and Nursing Program Directors.

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Executive Assistant To The Dean information

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$30K

$64.5K

$102.5K

How much do executive assistant to the dean jobs pay per year?

As of Aug 29, 2026, the average yearly pay for executive assistant to the dean in the United States is $64,456.00, according to ZipRecruiter salary data. Most workers in this role earn between $50,000.00 and $75,000.00 per year, depending on experience, location, and employer.

What are the primary responsibilities of an executive assistant to the dean?

An Executive Assistant to the Dean provides high-level administrative support to the Dean of a college or university. Responsibilities typically include managing the Dean's calendar, coordinating meetings and events, handling correspondence, preparing reports and presentations, and serving as a liaison between the Dean and internal or external stakeholders. The role often requires discretion, strong communication skills, and the ability to handle confidential information. Additionally, Executive Assistants may oversee special projects and assist with budgeting or strategic planning tasks as needed.

What are some common challenges faced by an executive assistant to the dean, and how can they be managed effectively?

As an Executive Assistant to the Dean, you may encounter challenges such as managing rapidly changing priorities, coordinating complex schedules across multiple stakeholders, and handling sensitive information with discretion. Effective time management, strong organizational skills, and clear communication are essential to navigate these challenges. Building strong relationships with faculty, staff, and external partners can also help facilitate smoother workflow and proactive problem-solving. Utilizing digital tools for scheduling and document management can further streamline daily tasks.

What are the key skills and qualifications needed to thrive as an executive assistant to the dean, and why are they important?

To thrive as an Executive Assistant to the Dean, you need strong organizational, administrative, and communication skills, typically supported by a bachelor's degree and relevant office experience. Proficiency with office software (such as Microsoft Office Suite), calendar management systems, and sometimes knowledge of university-specific platforms is essential. Discretion, professionalism, and the ability to multitask under pressure are standout soft skills for this role. These skills ensure efficient support to the Dean, effective coordination of complex schedules, and smooth handling of confidential matters in an academic environment.

What is the difference between Executive Assistant To The Dean vs Administrative Assistant To The Dean?

AspectExecutive Assistant To The DeanAdministrative Assistant To The Dean
CredentialsTypically requires more experience, possibly specialized certificationsGenerally requires basic administrative skills, less formal certifications
Work EnvironmentHigh-level university office, supporting senior leadershipUniversity office, supporting department or dean's office
ResponsibilitiesStrategic scheduling, confidential correspondence, project managementScheduling, filing, general administrative tasks
UsageCommonly used in academic leadership rolesMore common for support staff roles

The main difference is that an Executive Assistant To The Dean typically handles more complex, strategic tasks and requires more experience, whereas an Administrative Assistant To The Dean focuses on routine administrative duties. Both roles support the dean but differ in scope and responsibilities.

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Cities with the most Executive Assistant To The Dean job openings:

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Executive Assistant To The Dean jobs near you
Infographic showing various Executive Assistant To The Dean job openings in the United States as of August 2026, with employment types broken down into 2% As Needed, 75% Full Time, 20% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $64,456 per year, or $31 per hour.

FWS Student Executive Assistant to the Dean

Kentucky State University

Frankfort, KY • On-site

Full-time

Posted 28 days ago

Job description

Job Title: Student Executive Assistant to the Dean 

Number of Positions: 1–2 

Department: Office of the Dean; College of Arts and Sciences 

Job Location: Hathaway Hall 210B / Dean’s Office 

Supervisor/Timekeeper: Dean Frederick A. Williams Jr. 

Supervisor Contact: 502-600-4642

Hours Per Week: Up to 20 hours per week (flexible around class schedule) 


Duties and Responsibilities: 

• Administrative Support: Assist the Dean and executive staff with daily administrative operations, including managing correspondence, organizing electronic and physical files, and handling confidential documents. 

• Reception & Hospitality: Greet visitors, faculty, students, and guests arriving at the Dean’s Office; maintain a welcoming, professional, and orderly front office environment. 

• Event & Meeting Assistance: Help schedule, set up, and organize logistics for departmental meetings, advisory board sessions, student forums, and special university events. 

• Communication: Answer incoming telephone calls, route queries to appropriate faculty or department chairs, and draft routine emails or informational memos under supervision. 

• Special Projects: Assist with data entry, basic research, presentation formatting, and marketing/promotional materials for college initiatives as requested by the Dean. 


Qualifications and Requirements: 

• Eligibility: Must be eligible for the Federal Work-Study (FWS) program for the 2026–2027 academic year and maintain good academic standing. 

• Professionalism: High degree of confidentiality, integrity, punctuality, and dependable attendance. 

• Communication Skills: Strong verbal and written communication skills with a professional demeanor suitable for an executive university office. 

• Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace; willingness to learn university-specific software/portals. 

• Organizational Ability: Detail-oriented with strong time management skills and the ability to multitask effectively. 



KENTUCKY STATE UNIVERSITY is an Equal Opportunity Employer

The functions, qualifications, knowledge/skills, and physical requirements listed in this job description represent the essential duties of the job, which the incumbent must be able to perform either with or without reasonable accommodation. The Job Functions listed do not necessarily include all activities that the individual may perform.

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