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Special Assistant To The Dean Jobs (NOW HIRING)

University of Mount Olive

The Assistant Dean reports directly to the Dean of the Tillman School of Business and provides leadership in accreditation, assessment, faculty oversight, student advising, student engagement, and ...

Addison Group

Special Assistant to CEO

Washington, DC · On-site

$32 - $35/hr

The Special Assistant to the CEO will provide high-level administrative and organizational support in a fast-paced executive environment. The primary focus of this position will be comprehensive ...

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How much do special assistant to the dean jobs pay per hour?

As of Aug 21, 2026, the average hourly pay for special assistant to the dean in the United States is $18.59, according to ZipRecruiter salary data. Most workers in this role earn between $14.90 and $20.43 per hour, depending on experience, location, and employer.

What is a special assistant to the dean?

Special Assistants to the Dean are professionals who provide high-level administrative and strategic support to a college or university dean. Their responsibilities often include managing projects, coordinating communications, preparing reports, and assisting with special initiatives or events. They act as a liaison between the dean and various stakeholders, helping to ensure that the dean's priorities and the institution's goals are effectively advanced. This role requires strong organizational, communication, and problem-solving skills, as well as the ability to handle confidential and sensitive information.

What are the key skills and qualifications needed to thrive as a special assistant to the dean?

To thrive as a Special Assistant to the Dean, you need strong organizational skills, attention to detail, and a bachelor's degree—often in business administration, education, or a related field. Familiarity with office productivity software, calendar management systems, and sometimes project management tools is essential. Excellent interpersonal communication, discretion, and the ability to handle confidential information set standout candidates apart. These skills ensure efficient support for the Dean, smooth coordination of initiatives, and effective representation of the Dean’s office in a dynamic academic environment.

What are some common challenges faced by a special assistant to the dean, and how can they be managed effectively?

A Special Assistant to the Dean often juggles multiple priorities, including managing complex schedules, coordinating high-level meetings, and handling sensitive communications. One common challenge is balancing competing demands from various stakeholders, such as faculty, staff, students, and external partners. Effective time management, clear communication, and a proactive approach to problem-solving are essential to navigate these challenges. Building strong relationships across the organization and maintaining confidentiality also contribute to success in this dynamic role.

What is the difference between Special Assistant To The Dean vs Administrative Assistant To The Dean?

AspectSpecial Assistant To The DeanAdministrative Assistant To The Dean
CredentialsTypically requires a bachelor's degree, sometimes a master's, with experience in higher education or administrationUsually requires a high school diploma or associate degree, with administrative experience
Work EnvironmentHigh-level administrative support, strategic planning, and project coordination within the dean's officeGeneral administrative tasks, scheduling, and clerical support in the dean's office
Employer & IndustryUniversities, colleges, higher education institutions

The Special Assistant To The Dean generally holds a more strategic and high-responsibility role, often requiring higher education credentials and experience. In contrast, the Administrative Assistant To The Dean focuses on routine administrative support. Both roles are essential in the dean's office but differ in scope and complexity.

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Special Assistant To The Dean jobs near you
Infographic showing various Special Assistant To The Dean job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 79% Full Time, 18% Part Time, 1% Temporary, and 1% Contract. Highlights an 97% Physical, 1% Hybrid, and 2% Remote job distribution, with an average salary of $38,674 per year, or $18.6 per hour.

Admin Assistant to the Dean

University of New Mexico

Albuquerque, NM • On-site

$19.76 - $26.85/hr

Full-time

Medical, Dental, Vision, Life

Re-posted 15 days ago

University Of New Mexico rating

8.3

Company rating: 8.3 out of 10

Based on 56 frontline employees who took The Breakroom Quiz

126th of 620 rated colleges and universities

Job description

Admin Assistant to the Dean
Requisition ID
req37153
Working Title
Admin Assistant to the Dean
Position Grade
10
Position Summary
The College of Education and Human Sciences (COEHS) invites applicants for its Administrative Assistant to the Dean position. This position acts as a key member of the COEHS Dean's Office and provides overall support to the Dean, Associate Deans, and other members of COEHS leadership. The Administrative Assistant to the Dean will work closely with the Dean and College Administrator to coordinate, oversee, and perform a wide variety of activities and to serve as a primary liaison to internal and external stakeholders. This position requires strong communication and organizational skills, attention to detail, and ability to manage multiple tasks and projects with professionalism and a positive attitude.
The Administrative Assistant to the Dean will complete a broad range of duties including, but not limited to:
  • Coordinate the administrative functions of the COEHS Dean's Office including day-to-day oversight and direct support to the Dean and COEHS leadership
  • Manage the Dean's calendar and schedule meetings
  • Complete student employee hiring and training
  • Coordinate and maintain college-level recording keeping, data, and information; complete administrative support duties in connection to academic and faculty affairs
  • Organize and coordinate meetings, conferences, travel, and special events, including related fiscal tasks
  • Draft correspondence, administrative documents, and meeting minutes; and,
  • Serve as a primary point of contact for internal and external constituents.

See the Position Description for additional information.
Conditions of Employment
Minimum Qualifications
High school diploma or GED; at least 5 years of experience directly related to the duties and responsibilities specified.
Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.
Preferred Qualifications
  • Experience in coordination and oversight of administrative support in a higher education setting.
  • Experience planning, scheduling, and coordinating calendars, meetings, and events.
  • Experience creating correspondence and reports, and recording meeting minutes.
  • Experience with data and recordkeeping, including proficiency in Adobe and Microsoft suite products.
  • Experience with UNM fiscal and purchasing processes and systems

Additional Requirements
Campus
Main - Albuquerque, NM
Department
COEHS Deans Office (522B)
Employment Type
Staff
Staff Type
Regular - Full-Time
Term End Date
Status
Non-Exempt
Pay
Hourly: $19.76 to $26.85
Benefits Eligible
This is a benefits eligible position. The University of New Mexico provides a comprehensive package of benefits including medical, dental, vision, and life insurance. In addition, UNM offers educational benefits through the tuition remission and dependent education programs. See the Benefits home page for a more information.
ERB Statement
As a condition of employment, eligible employees working greater than .25 FTE as determined by the New Mexico Education Retirement Act must make mandatory retirement contributions. For more information, review the Benefits Eligibility at a Glance grid.
Background Check Required
Yes
For Best Consideration Date
7/22/2026
Eligible for Hiring Incentive
Eligible for Remote Work
Yes
Eligible for Remote Work Statement
Remote work will be considered after the candidate successfully completes their probation period
Application Instructions
Only applications submitted through the official UNMJobs site will be accepted. If you are viewing this job advertisement on a 3rd party site, please visit UNMJobs to submit an application.
Resume/UNMJobs application and Cover Letter required
Positions posted with a Staff Type of Regular or Term are eligible for the Veteran Preference Program. See the Veteran Preference Program webpage for additional details.
The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.
The University of New Mexico requires all regular staff positions successfully pass a pre-employment background check. This may include, but is not limited to, a criminal history background check, New Mexico Department of Health fingerprint screening, New Mexico Children, Youth, and Families Department fingerprint screening, verification of education credentials, and/or verification of prior employment. For more information about background checks, visit https://policy.unm.edu/university-policies/3000/3280.html. Refer to https://policy.unm.edu/university-policies/3000/3200.html for a definition of Regular Staff.

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