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Special Assistant To The Dean Jobs (NOW HIRING)

University of Mount Olive

The Assistant Dean reports directly to the Dean of the Tillman School of Business and provides leadership in accreditation, assessment, faculty oversight, student advising, student engagement, and ...

Addison Group

Special Assistant to CEO

Washington, DC · On-site

$32 - $35/hr

The Special Assistant to the CEO will provide high-level administrative and organizational support in a fast-paced executive environment. The primary focus of this position will be comprehensive ...

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How much do special assistant to the dean jobs pay per hour?

As of Aug 22, 2026, the average hourly pay for special assistant to the dean in the United States is $18.59, according to ZipRecruiter salary data. Most workers in this role earn between $14.90 and $20.43 per hour, depending on experience, location, and employer.

What is a special assistant to the dean?

Special Assistants to the Dean are professionals who provide high-level administrative and strategic support to a college or university dean. Their responsibilities often include managing projects, coordinating communications, preparing reports, and assisting with special initiatives or events. They act as a liaison between the dean and various stakeholders, helping to ensure that the dean's priorities and the institution's goals are effectively advanced. This role requires strong organizational, communication, and problem-solving skills, as well as the ability to handle confidential and sensitive information.

What are the key skills and qualifications needed to thrive as a special assistant to the dean?

To thrive as a Special Assistant to the Dean, you need strong organizational skills, attention to detail, and a bachelor's degree—often in business administration, education, or a related field. Familiarity with office productivity software, calendar management systems, and sometimes project management tools is essential. Excellent interpersonal communication, discretion, and the ability to handle confidential information set standout candidates apart. These skills ensure efficient support for the Dean, smooth coordination of initiatives, and effective representation of the Dean’s office in a dynamic academic environment.

What are some common challenges faced by a special assistant to the dean, and how can they be managed effectively?

A Special Assistant to the Dean often juggles multiple priorities, including managing complex schedules, coordinating high-level meetings, and handling sensitive communications. One common challenge is balancing competing demands from various stakeholders, such as faculty, staff, students, and external partners. Effective time management, clear communication, and a proactive approach to problem-solving are essential to navigate these challenges. Building strong relationships across the organization and maintaining confidentiality also contribute to success in this dynamic role.

What is the difference between Special Assistant To The Dean vs Administrative Assistant To The Dean?

AspectSpecial Assistant To The DeanAdministrative Assistant To The Dean
CredentialsTypically requires a bachelor's degree, sometimes a master's, with experience in higher education or administrationUsually requires a high school diploma or associate degree, with administrative experience
Work EnvironmentHigh-level administrative support, strategic planning, and project coordination within the dean's officeGeneral administrative tasks, scheduling, and clerical support in the dean's office
Employer & IndustryUniversities, colleges, higher education institutions

The Special Assistant To The Dean generally holds a more strategic and high-responsibility role, often requiring higher education credentials and experience. In contrast, the Administrative Assistant To The Dean focuses on routine administrative support. Both roles are essential in the dean's office but differ in scope and complexity.

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Special Assistant To The Dean jobs near you
Infographic showing various Special Assistant To The Dean job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 79% Full Time, 18% Part Time, 1% Temporary, and 1% Contract. Highlights an 97% Physical, 1% Hybrid, and 2% Remote job distribution, with an average salary of $38,674 per year, or $18.6 per hour.

Administrative Assistant to the Dean

Boston College

Newton, MA • On-site

Other

Posted 4 days ago

Boston College rating

8.7

Company rating: 8.7 out of 10

Based on 16 frontline employees who took The Breakroom Quiz

55th of 620 rated colleges and universities

Job description

Administrative Assistant to the Dean

Reporting to the Dean of the School of Social Work, the Administrative Assistant provides administrative support to the Dean and five Associate Deans on a wide range of topics and projects. The Administrative Assistant is responsible for managing the day to day operations of the Dean's Office and some of the central functions of the School of Social Work. On a daily basis, s/he interacts with the Dean and Associate Deans, faculty, graduate students, and many university departments. Primary responsibilities include managing the Dean's calendar and travel arrangements, handling phone calls and greeting visitors, opening and prioritizing mail, generating Dean's correspondence and disseminating school-wide information. S/he assists with planning and supporting school wide events, including faculty meetings, committee meetings, commencement, speaker forums, conferences, etc., and helps with reserving rooms, ordering food, coordinating with guests and speakers, and ensures that everything is set up for the meeting or event. The Administrative Assistant assists the Dean in the faculty search process and with other faculty actions. S/he maintains the employee database and manages various school directories and listserv groups. The Administrative Assistant oversees office management of the Dean's office and the School of Social Work. S/he prepares the information log and correspondence for the SSW Academic Standard Review Committee, and acts as a liaison to the Faculty Search Committee Chair by making travel arrangements and scheduling interviews and presentations. S/he supports work of other School committees, including the Diversity Committee and the Executive Committee. The Administrative Assistant position is full-time. Office hours are Monday through Friday 8:00am - 4:00pm or 9:00am - 5:00pm. Some early morning, evening and weekend work may be required. Some travel may be required.

Requirements

  • Bachelor's degree preferred.
  • Five years of relevant administrative experience required.
  • Experience in a college or university setting is strongly preferred.
  • Demonstrated advanced-level experience using standard office software applications, e.g. Microsoft Office, Adobe, on-line calendars, databases, Skype, Zoom, etc.
  • Proficient in use of standard office technology, e.g. phone, video conferencing, fax, copier, scanner, projector, etc.
  • Strong organizational and project management skills, extremely detail oriented.
  • Ability to work independently or as part of a team, be a self-starter and think creatively.
  • Demonstrated problem-solving and critical thinking skills.
  • Ability to work in a fast paced environment.
  • Outstanding interpersonal and communication skills, both written and oral.
  • Skilled in independently composing letters, memos, reports, and other written communication materials, for a variety of audiences, using correct spelling, grammar, punctuation, composition, text editing, and proofreading skills.
  • Experienced in recording meeting minutes.
  • High degree of professionalism and the ability to manage responsibilities with tact and patience.
  • Excellent customer service skills.
  • Experienced in making complex travel arrangements and preparing itineraries.
  • Discretion and ability to handle personal and confidential matters.

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