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Special Assistant To The Dean Jobs (NOW HIRING)

Winthrop University

Assistant to the Dean

Rock Hill, SC · On-site

$51K/yr

Posting Details Position Information Winthrop Position Title Assistant to the Dean State Title ... Student Engagement, Outreach and Special Events * Leads the development, planning and execution of ...

Denver

Special Assistant to the Mayor

Denver, CO · On-site

$60K - $79K/yr

As the Special Assistant to the Mayor, your scope of work will focus on: Briefing Book Compilation & Production * Compiling theMayor's daily briefing book - a coordinated set of materials that ...

Wisconsin

Dean's Assistant

Oshkosh, WI

$25/hr

If you are currently employed at any of the Universities of Wisconsin, log in to Workday to apply through the internal application process. Position Title: Dean's Assistant Job Category: University ...

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How much do special assistant to the dean jobs pay per hour?

As of Aug 18, 2026, the average hourly pay for special assistant to the dean in the United States is $18.59, according to ZipRecruiter salary data. Most workers in this role earn between $14.90 and $20.43 per hour, depending on experience, location, and employer.

What is a special assistant to the dean?

Special Assistants to the Dean are professionals who provide high-level administrative and strategic support to a college or university dean. Their responsibilities often include managing projects, coordinating communications, preparing reports, and assisting with special initiatives or events. They act as a liaison between the dean and various stakeholders, helping to ensure that the dean's priorities and the institution's goals are effectively advanced. This role requires strong organizational, communication, and problem-solving skills, as well as the ability to handle confidential and sensitive information.

What are the key skills and qualifications needed to thrive as a special assistant to the dean?

To thrive as a Special Assistant to the Dean, you need strong organizational skills, attention to detail, and a bachelor's degree—often in business administration, education, or a related field. Familiarity with office productivity software, calendar management systems, and sometimes project management tools is essential. Excellent interpersonal communication, discretion, and the ability to handle confidential information set standout candidates apart. These skills ensure efficient support for the Dean, smooth coordination of initiatives, and effective representation of the Dean’s office in a dynamic academic environment.

What are some common challenges faced by a special assistant to the dean, and how can they be managed effectively?

A Special Assistant to the Dean often juggles multiple priorities, including managing complex schedules, coordinating high-level meetings, and handling sensitive communications. One common challenge is balancing competing demands from various stakeholders, such as faculty, staff, students, and external partners. Effective time management, clear communication, and a proactive approach to problem-solving are essential to navigate these challenges. Building strong relationships across the organization and maintaining confidentiality also contribute to success in this dynamic role.

What is the difference between Special Assistant To The Dean vs Administrative Assistant To The Dean?

AspectSpecial Assistant To The DeanAdministrative Assistant To The Dean
CredentialsTypically requires a bachelor's degree, sometimes a master's, with experience in higher education or administrationUsually requires a high school diploma or associate degree, with administrative experience
Work EnvironmentHigh-level administrative support, strategic planning, and project coordination within the dean's officeGeneral administrative tasks, scheduling, and clerical support in the dean's office
Employer & IndustryUniversities, colleges, higher education institutions

The Special Assistant To The Dean generally holds a more strategic and high-responsibility role, often requiring higher education credentials and experience. In contrast, the Administrative Assistant To The Dean focuses on routine administrative support. Both roles are essential in the dean's office but differ in scope and complexity.

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Special Assistant To The Dean jobs near you
Infographic showing various Special Assistant To The Dean job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 79% Full Time, 18% Part Time, 1% Temporary, and 1% Contract. Highlights an 97% Physical, 1% Hybrid, and 2% Remote job distribution, with an average salary of $38,674 per year, or $18.6 per hour.

Assistant to the Dean

Winthrop University

Rock Hill, SC • On-site

$51K/yr

Full-time

Posted 12 days ago

Job description

Posting Details
Position Information
Winthrop Position Title
Assistant to the Dean
State Title
Administrative Coordinator I
State Class Code
AH10
State Pay Table
GEN
Annual Salary/Hiring Range
$51,978
Job Purpose
Reporting to the Dean of Graduate, Continuing and Online Education (SGCO), the Assistant to the Dean provides operational support for the school's programs, activities and events.
Required Qualifications
Bachelor's degree and one year of responsible administrative experience.
Preferred Qualifications
  • Master's degree or work toward a master's degree.
  • Three years of relevant experience in higher education.
  • Proficiency with Microsoft Office and Ellucian Banner software.

Knowledge, Skills & Abilities Summary
  • Knowledge of office management and higher education operations.
  • Exceptional customer service and event-planning skills.
  • Effective oral and written communication skills.
  • Effective organizational skills and the ability to manage multiple concurrent projects while meeting deadlines and maintaining accuracy and attention to detail.
  • Effective interpersonal skills and the ability to establish and maintain effective working relationships with faculty, staff, students and the general public.
  • Ability and willingness to become knowledgeable enough about the university's graduate and continuing education programs to serve as a liaison to other campus groups/departments and external institutions and constituencies.
  • Sufficient technical expertise to master software required to perform job duties.

Job Summary
Graduate Student Services, Budgeting and Academic Operations
  • Collaborates with faculty and administrative units across the university, including Financial Aid, Records and Registration, the Business Center, Human Resources and external vendors to coordinate and enhance processes related to graduate assistantships, scholarships, travel awards and thesis completion.
  • Serves as a liaison to academic departments, administrative offices and students to ensure efficient service delivery and compliance with university policies and procedures.

Student Engagement, Outreach and Special Events
  • Leads the development, planning and execution of programs, events and engagement initiatives that support SGCO recruitment, retention, student success, alumni engagement and advancement efforts.
  • Collaborates with faculty, staff, alumni, donors, community partners and university offices to create meaningful experiences that strengthen connections among graduate, adult, online and continuing education students and advance the mission of SGCO.

Administrative Operations and Resource Management
  • Coordinates administrative operations, resource management and strategic communications activities.
  • Develops and disseminates communications.
  • Maintains official records and documentation to support operational effectiveness, institutional assessment, accreditation and compliance.
  • Ensures timely payment of CBE faculty.
  • Partners with the Business Center and other university offices to support procurement, purchasing, operational planning and administrative processes.
  • Oversees office operations, technology resources, equipment and supplies to ensure efficient and effective service delivery.
  • Identifies opportunities to improve workflows, enhance operational efficiency and support the strategic priorities.

Academic Governance and Executive Administration
  • Serves as the primary administrative coordinator and provides executive support to the Dean.
  • Coordinates the activities of the Graduate Council, Dean's Council, UGAC, advisory boards and other committees, councils and strategic initiatives led by the Dean.
  • Prepares and distributes agendas and supporting materials, documents proceedings, maintains official records, and facilitates communication among committee members.
  • Manages and maintains the SGCO and Dean's calendars, ensuring effective scheduling, coordination and prioritization of meetings, events and strategic activities.

Summer Session and Continuing Education Operations
  • Coordinates operational support for undergraduate and graduate summer sessions and continuing education activities at offsite learning centers.
  • Collaborates with faculty, academic departments, Records and Registration and campus partners to support program development, scheduling, enrollment planning and implementation of continuing education, certificate, workforce development and other academic programs.
  • Provides administrative support to the Dean in advancing strategic initiatives related to summer programming and the expansion of non-credit educational opportunities.
  • Provides administrative and project support for strategic initiatives, emerging priorities and special projects that advance SGCO goals.

Travel/Overtime Requirements
Occasional evening and weekend hours.
Telecommuting
Employees are not eligible for telecommuting/remote work during their 12-month probationary period. After that time, certain positions may be eligible for telecommuting/remote work at the discretion of the supervisor and in accordance with Winthrop policies.
License/Certification
Type of Position
Classified
Position Status
Full-Time
FLSA Status
Exempt
Hours Per Week
37.5
Months per Year
12
Posting Detail Information
Posting Number
2027018S
Open Date
08/06/2026
Close Date
08/27/2026
Special Instructions to Applicants
PLEASE NOTE
* A resume will not be reviewed to determine whether an applicant meets the qualifications outlined in the job vacancy notice (posting).
* Responses to supplemental questions are considered part of the application; failure to respond will result in disqualification.
NOTICE

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