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Special Assistant To The Dean Jobs (NOW HIRING)

InnovateEDU

Special Assistant to the CEO

Washington, DC · Remote

$78K/yr

Special Assistant to the CEO Reports To: CEO Location: Remote (Strong preference for candidates based in the Washington, D.C. metro area) Travel: Less than 10% Salary Range: $78,000 - $85,000 per ...

InnovateEDU

Special Assistant to the CEO

Washington, DC · On-site +1

$78K - $85K/yr

Special Assistant to the CEO Reports To: CEO Location: Remote (Strong preference for candidates based in the Washington, D.C. metro area) Travel: Less than 10% Salary Range: $78,000 - $85,000 per ...

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How much do special assistant to the dean jobs pay per hour?

As of Aug 15, 2026, the average hourly pay for special assistant to the dean in the United States is $18.59, according to ZipRecruiter salary data. Most workers in this role earn between $14.90 and $20.43 per hour, depending on experience, location, and employer.

What are some common challenges faced by a special assistant to the dean, and how can they be managed effectively?

A Special Assistant to the Dean often juggles multiple priorities, including managing complex schedules, coordinating high-level meetings, and handling sensitive communications. One common challenge is balancing competing demands from various stakeholders, such as faculty, staff, students, and external partners. Effective time management, clear communication, and a proactive approach to problem-solving are essential to navigate these challenges. Building strong relationships across the organization and maintaining confidentiality also contribute to success in this dynamic role.

What is a special assistant to the dean?

Special Assistants to the Dean are professionals who provide high-level administrative and strategic support to a college or university dean. Their responsibilities often include managing projects, coordinating communications, preparing reports, and assisting with special initiatives or events. They act as a liaison between the dean and various stakeholders, helping to ensure that the dean's priorities and the institution's goals are effectively advanced. This role requires strong organizational, communication, and problem-solving skills, as well as the ability to handle confidential and sensitive information.

What are the key skills and qualifications needed to thrive as a special assistant to the dean?

To thrive as a Special Assistant to the Dean, you need strong organizational skills, attention to detail, and a bachelor's degree—often in business administration, education, or a related field. Familiarity with office productivity software, calendar management systems, and sometimes project management tools is essential. Excellent interpersonal communication, discretion, and the ability to handle confidential information set standout candidates apart. These skills ensure efficient support for the Dean, smooth coordination of initiatives, and effective representation of the Dean’s office in a dynamic academic environment.

What is the difference between Special Assistant To The Dean vs Administrative Assistant To The Dean?

AspectSpecial Assistant To The DeanAdministrative Assistant To The Dean
CredentialsTypically requires a bachelor's degree, sometimes a master's, with experience in higher education or administrationUsually requires a high school diploma or associate degree, with administrative experience
Work EnvironmentHigh-level administrative support, strategic planning, and project coordination within the dean's officeGeneral administrative tasks, scheduling, and clerical support in the dean's office
Employer & IndustryUniversities, colleges, higher education institutions

The Special Assistant To The Dean generally holds a more strategic and high-responsibility role, often requiring higher education credentials and experience. In contrast, the Administrative Assistant To The Dean focuses on routine administrative support. Both roles are essential in the dean's office but differ in scope and complexity.

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Special Assistant To The Dean jobs near you
Infographic showing various Special Assistant To The Dean job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 79% Full Time, 17% Part Time, 1% Temporary, and 2% Contract. Highlights an 97% Physical, 1% Hybrid, and 2% Remote job distribution, with an average salary of $38,674 per year, or $18.6 per hour.

Assistant to the Dean

Morgan State University

Baltimore, MD • On-site

$72K - $86K/yr

Full-time

Posted 18 days ago

Job description

Posting Summary
Job Title Assistant to the Dean Division Divison of Academic Affairs Department Department of Honors College Work Status Full Time Position Category Staff FLSA Exempt Pay Range Exempt Salary Range $72,000 - $86,000 / year Fund Source State Support Job Summary

The Clara I. Adams Honors College seeks a highly organized, detail-oriented, and proactive professional to serve as the Assistant to the Dean. Reporting directly to the Dean, the Assistant to the Dean serves as the Dean's primary administrative and operational support while assisting in the coordination of initiatives that advance the mission and strategic priorities of the Clara I. Adams Honors College.

This position requires exceptional organizational, analytical, research, and communication skills, as well as the ability to manage multiple high-level priorities simultaneously. The successful candidate must exercise sound judgment, maintain confidentiality, anticipate needs, and demonstrate professionalism when working with university leadership, faculty, staff, students, external partners, and community stakeholders.

The Assistant to the Dean functions as a key member of the Honors College leadership team and plays an integral role in the planning, implementation, and assessment of programming, student initiatives, strategic projects, and administrative operations.
Job Duties
Executive Support
Manage the Dean's complex calendar, scheduling priorities, and daily workflow.
Coordinate meetings, prepare agendas, briefing materials, and supporting documentation.
Conduct research and prepare background materials to ensure the Dean is fully informed and prepared for meetings, presentations, conferences, and university initiatives.
Attend meetings with or on behalf of the Dean as appropriate, prepare meeting minutes, document action items, and monitor follow-up activities.
Draft professional correspondence, reports, presentations, memoranda, and other official documents on behalf of the Dean.
Exercise discretion and maintain confidentiality when handling sensitive and confidential information.

Administrative and Operational Management
Maintain organized records, databases, spreadsheets, and confidential files.
Develop, monitor, and maintain tracking systems used to support Honors College operations, student success initiatives, and scholarship administration.
Assist with budget management, financial tracking, purchasing, contractual services, and reconciliation of departmental accounts.
Prepare institutional reports, including Title III reports, annual assessments, program evaluations, and other reports required by University leadership.
Ensure the timely completion of administrative projects and departmental priorities.

Research and Strategic Initiatives
Conduct research related to nationally competitive scholarships, fellowships, internships, leadership programs, conferences, study abroad opportunities, and other high-impact educational experiences.
Research emerging best practices, strategic initiatives, and partnership opportunities that align with the mission and goals of the Honors College.
Assist the Dean with strategic planning initiatives, special projects, and institutional priorities.
Compile, organize, and analyze data to support decision-making, program assessment, and institutional reporting.

Student Success and Program Coordination
Assist in coordinating Honors College programming, leadership initiatives, and student engagement activities.
Support the administration of programs such as the President's Leadership Circle, Strada Scholarship, leadership development initiatives, and other special projects.
Coordinate logistics for meetings, conferences, travel, workshops, campus events, and external educational experiences.
Assist with the review and selection processes for Honors College admission
Serve as Teaching Assistant for the Honors College first-year seminar by managing attendance, grading, course communication, and student support.

Campus and External Collaboration
Serve as a liaison between the Honors College and university departments, including Financial Aid, Residence Life and Housing, the Bursar's Office, Academic Affairs, Student Affairs, and other campus partners.
Coordinate communications with external organizations, community partners, vendors, guest speakers, and conference representatives.
Foster collaborative relationships that support student success and the strategic priorities of the Honors College.

Communication and Project Management
Manage multiple projects simultaneously while ensuring deadlines and departmental priorities are met.
Assist with planning Honors College events, orientations, leadership programs, conferences, and student engagement initiatives.
Support departmental communications, marketing initiatives, and special projects as assigned.
Develop systems and processes that improve operational efficiency and enhance the student experience.
Provide administrative and operational support to the Honors College team during major events, programming initiatives, and other college-wide activities.
Requested Minimum Qualifications
Education: 
  • A Bachelor's Degree from an accredited college or university is required.

Experience:
  • Five years of progressively responsible experience in higher education administration, executive support, project management, or a related field.
  • Experience managing complex executive calendars and coordinating high-level meetings.
Other Preferences for Consideration
A Master's Degree is preferred.
Knowledge, Skills & Abilities
Knowledge, Skills, & Abilities:
The ideal candidate will demonstrate:
Exceptional organizational and project management skills.
Strong analytical, research, and problem-solving abilities.
Excellent written communication and editing skills.
Professional judgment, discretion, and initiative.
Outstanding interpersonal and relationship-building skills.
The ability to anticipate needs and proactively address challenges.
Flexibility and adaptability in a fast-paced, deadline-driven environment.
Exceptional written, verbal, and interpersonal communication skills.
Demonstrated ability to conduct research, analyze information, and prepare professional reports and correspondence.
Strong organizational skills with exceptional attention to detail.
Ability to prioritize multiple competing responsibilities while consistently meeting deadlines.
Advanced proficiency with Microsoft Office Suite and Google Workspace.
Demonstrated ability to exercise sound judgment, maintain confidentiality, and handle sensitive information with professionalism.
Ability to work independently while collaborating effectively across multiple departments and stakeholders.
Posting Detail Information
Posting Number ST01620 Number of Vacancies 1 Job Open Date 07/29/2026 Application Review Date Job Close Date 08/14/2026 Special Instructions to Applicant
Please enter one professional and one personal reference in the References page of the application.

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