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Executive Events Planner Jobs in Rochester, NY (NOW HIRING)

GDi

Executive Assistant

Rochester, NY · On-site

$60K - $70K/yr

Executive Assistant Graphenix Development Inc. is creating the future of energy storage. GDI ... Lead or assist in the planning of board meetings, retreats, and high-profile company events.

Graphenix Development

Executive Assistant

Rochester, NY · On-site

$60K - $70K/yr

Executive Assistant About Graphenix Development Inc. (GDI) GDI is creating the future of energy ... Lead or assist in the planning of board meetings, retreats, and high-profile company events.

Butler/Till

Event Manager

Rochester, NY · On-site

SUMMARY This role owns the strategy, planning, and execution of Butler/Till's conference, event ... Proven experience managing high-profile events with executive-level stakeholders and senior ...

Withum

Business Development Executive

Rochester, NY

... events, and other leadgeneration activities * Developing and maintaining a strong pipeline of new ... Planning, preparing, and delivering persuasive sales approaches and pitches that effectively ...

Pwc

Senior Associate Executive Concierge

Rochester, NY · On-site

$55K - $187K/yr

You will manage complex executive priorities, coordinate leadership activities, and support ... planning and executing meetings and events - Exceptional communication abilities, persuasive ...

Greystone Programs

Director of Advancement

Hopewell, NY · On-site

$87.50K/yr

... O and Board leadership. * Events & Public Relations: Plan and deliver high-impact fundraising ... Strong skills in event planning, events management, budgeting, and digital marketing strategies.

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Executive Events Planner information

See Rochester, NY salary details

$34K

$64.8K

$94.2K

How much do executive events planner jobs pay per year?

As of May 28, 2026, the average yearly pay for executive events planner in Rochester, NY is $64,826.00, according to ZipRecruiter salary data. Most workers in this role earn between $53,300.00 and $73,000.00 per year, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as an Executive Events Planner, and why are they important?

To thrive as an Executive Events Planner, you need expertise in project management, budgeting, and event logistics, typically supported by a degree in hospitality, business, or a related field. Familiarity with event management software (like Cvent or Eventbrite), budgeting tools, and vendor management systems is essential. Strong interpersonal skills, creativity, attention to detail, and the ability to stay calm under pressure help you stand out in this role. These competencies ensure the seamless execution of high-profile events, client satisfaction, and efficient handling of unexpected challenges.

What are some common challenges Executive Events Planners face when organizing large-scale corporate events?

Executive Events Planners often encounter challenges such as managing complex logistics, coordinating multiple stakeholders with differing expectations, and handling last-minute changes or emergencies. Balancing budget constraints while delivering high-quality experiences is also a frequent concern. Effective communication, strong organizational skills, and quick problem-solving are essential to overcome these obstacles and ensure successful events.

What are Executive Events Planners?

Executive Events Planners are professionals who specialize in organizing, coordinating, and managing high-level events such as corporate meetings, conferences, galas, and executive retreats. They handle all aspects of event planning, including budgeting, venue selection, vendor negotiations, logistics, and on-site management. Their goal is to ensure that events run smoothly and align with the strategic objectives of the organization, often working closely with senior leadership and stakeholders. Strong organizational, communication, and problem-solving skills are essential for success in this role.

What is the difference between Executive Events Planner vs Corporate Events Coordinator?

AspectExecutive Events Planner
CredentialsTypically requires event planning certifications, experience in high-level event management
Work EnvironmentWorks with executives, high-profile clients, often in corporate or luxury settings
Employer & IndustryEmployers include corporations, luxury brands, and high-end event firms
Search & Comparison IntentOften searched for high-level, strategic event planning roles for executives

While both roles involve planning events, Executive Events Planners focus on high-profile, strategic events for top executives, requiring advanced credentials and experience. Corporate Events Coordinators typically handle a broader range of corporate events, including meetings and team-building activities, often with less emphasis on high-profile or luxury settings.

What are popular job titles related to Executive Events Planner jobs in Rochester, NY? For Executive Events Planner jobs in Rochester, NY, the most frequently searched job titles are:
What job categories do people searching Executive Events Planner jobs in Rochester, NY look for? The top searched job categories for Executive Events Planner jobs in Rochester, NY are:
What cities near Rochester, NY are hiring for Executive Events Planner jobs? Cities near Rochester, NY with the most Executive Events Planner job openings:
Executive Events Planner jobs near you
Special Events Coordinator

Special Events Coordinator

Ibero American Action League

Rochester, NY • On-site

$29/hr

Full-time

Posted 19 days ago

Job description

Summary:
Under the supervision of the Marketing Supervisor, the Special Events Coordinator supports the planning, coordination, and execution of Ibero's signature fundraising events and provides event-related support to major initiatives across Ibero's Programs, Social Enterprises, Subsidiaries, and Affiliates. This position exists to manage the consistent logistical, sponsorship, and committee coordination demands associated with events, allowing senior development and marketing staff to remain focused on donor cultivation, strategy, and revenue growth.
Each signature event supported by this role is a fundraising activity that contributes to the overall goals of the Marketing and Development Department. The Event Specialist also supports agency-wide event documentation, including photography and donor acknowledgement coordination, in partnership with the Administrative Assistant.
Essential Functions:
Reasonable Accommodations Statement
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable Accommodations may be made to
enable qualified individuals with disabilities to perform the essential functions.
  • Supports the planning, coordination, and execution of all agency-designated signature fundraising events.
  • Serves as the primary logistical and coordination support for signature event committees, as designated by the Sr Development Manager and Marketing Supervisor.
  • Assists with committee communications, meeting scheduling, follow-up items, and task tracking to ensure timely execution of event-related responsibilities.
  • Coordinates event-related sponsorship fulfillment tasks, including tracking sponsor benefits, deadlines, and deliverables, in collaboration with the Marketing Supervisor.
  • Supports major events hosted by other Programs, Social Enterprises, Subsidiaries, and Affiliates of Ibero, as assigned.
  • Assists with on-site event logistics, including setup, breakdown, registration support, and vendor coordination as needed.
  • Works in partnership with the Marketing Supervisor to build and maintain an ongoing, organized library of updated photos from Ibero's Programs, Social Enterprises, Subsidiaries, and Affiliates for marketing and stewardship use.
  • Coordinates with the Administrative Assistant to ensure accurate and timely donor acknowledgement and recording following events, in accordance with timelines and standards set by the Sr Development Manager.
  • Ensures event-related data, contacts, and documentation are accurately captured and shared with the Marketing and Development team.
  • Maintains clear communication with supervisors regarding event timelines, challenges, and support needs.
  • Represents Ibero professionally at events and community activities.
  • Performs other duties as assigned by the Marketing Supervisor in alignment with departmental goals.

Authority:
The employee exercises considerable initiative in setting priorities within the framework of the agency's policies and procedures. In case of emergency, the employee must make decisions to ensure coverage of switchboard.
Requirements
Position Qualifications:
Competency Statement(s)
  • Analytical Skills - Ability to use thinking and reasoning to solve a problem
  • Accuracy - Ability to perform work accurately and thoroughly
  • Customer Oriented - Ability to take care of the customers' needs while following company procedures
  • Detail Oriented - Ability to pay attention to the minute details of a project or task
  • Diversity Oriented - Ability to work effectively with people regardless of their age, gender, race, ethnicity, religion, or job type
  • Ethical - Ability to demonstrate professionalism conforming to a set of values and accepted standards
  • Outgoing - Comfortable interacting with the public and sponsors at events and assisting with customer retention.
  • Friendly - Ability to exhibit a cheerful demeanor toward others
  • Organized - Possessing the trait of being organized or following a systematic method of performing a task
  • Reliability - The trait of being dependable and trustworthy
  • Communication, Oral - Ability to communicate effectively with others using the spoken word
  • Communication, Written - Ability to communicate in writing clearly and concisely

Skills and Abilities :
  • High school equivalent with three (3) years' experience or an equivalent combination of education and experience
  • Bilingual in English and Spanish, preferred
  • A combination of training and experience other than the specified, if judged to be adequate for the job, may be accepted by the President and CEO

Physical Demands:
The position does require occasional standing, squatting, lifting of up to approximately 10 lbs. And frequent sitting.
By signing below, I hereby acknowledge receipt of my job description. I am aware that continued employment with Ibero-American Action League, Inc. is contingent on my adherence to the policies outlined in the employee handbook and my ability to function within the parameters of the job description. Furthermore, I acknowledge that any questions regarding this job description will be brought to the attention of my immediate supervisor.
Employee Signature: Date:
The Company has reviewed this job description to ensure that essential functions and basic duties have been included. It is intended to provide guidelines for job expectations and the employee's ability to perform the position described. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills and abilities. Additional functions and requirements may be assigned by supervisors as deemed appropriate. This document does not represent a contract of employment, and the Company reserves the right to change this job description and/or assign tasks for the employee to perform, as the Company may deem appropriate.
An Equal Opportunity/Affirmative Action/Pro Disabled & Veteran Employer.
Revised 5/2012;9/2014
Salary Description
$29.00

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