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Corporate Event Coordinator Jobs in Rochester, NY

AP Rochester

Event Coordinator

Rochester, NY

This role is responsible for planning, coordinating, and executing exceptional events from elegant weddings and social celebrations to corporate meetings and private dinners while delivering a ...

AP Rochester

Event Coordinator

Rochester, NY · On-site

This role is responsible for planning, coordinating, and executing exceptional events from elegant weddings and social celebrations to corporate meetings and private dinners while delivering a ...

Butler/Till

Event Manager

Rochester, NY · On-site

... Corp status, and our unique structure as a 100% employee-owned company (ESOP). SUMMARY This role ... Serving as the central point of coordination, this individual manages complex event logistics ...

Pwc

Industry Events Director

Rochester, NY · On-site

$122.50K - $504.50K/yr

Those in event management at PwC will focus on planning and executing successful corporate events with seamless coordination and exceptional attendee experiences. Your work will involve strong ...

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$12

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$37

How much do corporate event coordinator jobs pay per hour?

As of May 28, 2026, the average hourly pay for corporate event coordinator in Rochester, NY is $24.14, according to ZipRecruiter salary data. Most workers in this role earn between $18.99 and $27.26 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as a Corporate Event Coordinator, and why are they important?

To thrive as a Corporate Event Coordinator, you need strong organizational, project management, and budgeting skills, typically supported by a degree in hospitality, marketing, or business. Familiarity with event management software (such as Cvent or Eventbrite), scheduling tools, and basic contract negotiation is often required. Outstanding communication, problem-solving abilities, and attention to detail help you excel in client interactions and handle unexpected challenges. These skills ensure seamless event execution, client satisfaction, and successful outcomes in a fast-paced corporate environment.

What are some typical challenges faced by Corporate Event Coordinators when organizing large-scale events?

Corporate Event Coordinators often face challenges such as managing tight deadlines, coordinating with multiple vendors, and adapting to last-minute changes in client requirements or event logistics. Ensuring clear communication among stakeholders and maintaining attention to detail are crucial to prevent issues on event day. Additionally, balancing the event budget while delivering a high-quality experience can be demanding, making strong organizational and negotiation skills essential for success in this role.

What does a Corporate Event Coordinator do?

A Corporate Event Coordinator is responsible for planning, organizing, and managing events for businesses, such as conferences, meetings, product launches, and team-building activities. They handle all logistics, including venue selection, catering, transportation, budgeting, and vendor negotiations. Their goal is to ensure that events run smoothly and align with the company's objectives, creating memorable and successful experiences for attendees.

What is the difference between Corporate Event Coordinator vs Meeting Planner?

AspectCorporate Event CoordinatorMeeting Planner
CredentialsEvent planning certifications, hospitality or business degreesEvent planning certifications, hospitality or business degrees
Work EnvironmentCorporate events, conferences, product launchesMeetings, conferences, seminars
Employer & IndustryCorporations, event planning agenciesCorporations, associations, hotels
Search & Comparison IntentComparing roles in corporate event planningPlanning business meetings and events

While both roles involve event planning, a Corporate Event Coordinator focuses on organizing large-scale corporate events like conferences and product launches, whereas a Meeting Planner specializes in arranging meetings, seminars, and smaller corporate gatherings. Both require similar skills and credentials, but their primary focus and typical event types differ.

What are popular job titles related to Corporate Event Coordinator jobs in Rochester, NY? For Corporate Event Coordinator jobs in Rochester, NY, the most frequently searched job titles are:
What job categories do people searching Corporate Event Coordinator jobs in Rochester, NY look for? The top searched job categories for Corporate Event Coordinator jobs in Rochester, NY are:
What cities near Rochester, NY are hiring for Corporate Event Coordinator jobs? Cities near Rochester, NY with the most Corporate Event Coordinator job openings:
Corporate Event Coordinator jobs near you

Event Coordinator

AP Rochester

Rochester, NY

Other

Posted 13 days ago

Job description

DIRECT HIRE OPPORTUNITY!!! We are seeking a highly organized, polished, and guest-focused Events Coordinator to join a high-end boutique hotel and event venue in Rochester, NY. This role is responsible for planning, coordinating, and executing exceptional events from elegant weddings and social celebrations to corporate meetings and private dinners while delivering a seamless, luxury guest experience from initial inquiry through event completion. The ideal candidate has a keen eye for detail, strong communication skills, and a passion for hospitality and event production. Candidates need to have experience in hotel, restaurant, private clubs etc.

Responsibilities

  • Serve as the primary point of contact for clients throughout the event lifecycle
  • Coordinate all event details including timelines, room layouts, menus, décor, audiovisual needs, and special requests
  • Conduct site tours and client consultations; create proposals and event documentation
  • Develop and distribute Banquet Event Orders (BEOs) to internal departments
  • Responsible for managing event staff to include hiring and scheduling
  • Will be responsible for leading pre-shift and directing event staff and operations flow the entire day of the event
  • Deliver a personalized, superior service experience consistent with a luxury boutique brand
  • Anticipate client needs and proactively resolve issues to ensure flawless execution
  • Maintain strong client relationships to drive repeat business and referrals
  • Be present during events to oversee setup, execution, and breakdown
  • Act as liaison between clients, vendors, and hotel departments (sales, culinary, banquets, housekeeping, front desk)
  • Ensure event spaces meet brand standards for quality, presentation, and service
  • Coordinate with approved preferred vendors (floral, rental, entertainment, AV, etc.)
  • Work with kitchen for planning and budgeting events
  • Working with other managers in the building
  • Support sales initiatives and assist with event bookings as needed
  • Maintain accurate client files, contracts, and invoices
  • Track event budgets, payments, and final billing
  • Update event management systems and contribute to forecasting and reporting

Education

Associate's degree or 5+ yrs of relevant experience

Experience

  • Experience in boutique hotels, luxury venues, or wedding/event-specific environments
  • Familiarity with event management or CRM software

Knowledge, Skills, Abilities, and Other Characteristics

  • Exceptional organizational and time-management skills
  • Strong written and verbal communication skills
  • Professional appearance and demeanor reflective of a high-end hospitality brand
  • Ability to multitask, prioritize, and remain calm under pressure
  • Availability to work evenings, weekends, and holidays as required for events

Apply