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Event Coordinator Jobs in Rochester, NY (NOW HIRING)

Michaels Stores, Inc.

Party and Event Host

Rochester, NY · On-site

$16 - $18.80/hr

Event Coordination * Plan and coordinate multiple events at once including children's birthday parties and other craft classes or events. * Engage with clients of all ages, from 4 to 94+, by creating ...

TES Staffing

Administrative Coordinator

Rochester, NY

$45K/yr

Coordinating company meetings, events, training sessions, and employee activities * Managing office supplies, budgets, vendors, and shipments * Helping coordinate company-wide training initiatives

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Event Coordinator information

See Rochester, NY salary details

$12

$24

$37

How much do event coordinator jobs pay per hour?

As of Aug 10, 2026, the average hourly pay for event coordinator in Rochester, NY is $24.14, according to ZipRecruiter salary data. Most workers in this role earn between $18.99 and $27.26 per hour, depending on experience, location, and employer.

What are some common challenges faced by event coordinators during the planning process, and how can they be addressed?

Event Coordinators often encounter challenges such as last-minute changes, tight deadlines, and managing multiple vendors simultaneously. Effective communication, thorough contingency planning, and strong organizational skills are essential for overcoming these obstacles. Building good relationships with vendors and team members also helps ensure smooth coordination and quick problem-solving when unexpected issues arise. Staying adaptable and maintaining a positive attitude can make a significant difference in successfully handling these challenges.

What do you need to be an event coordinator?

To be an event coordinator, you typically need strong organizational and communication skills, experience in event planning, and the ability to manage multiple tasks simultaneously. A relevant educational background, such as a degree in hospitality, marketing, or related fields, and proficiency with planning tools or software are also beneficial.

What are the key skills and qualifications needed to thrive as an event coordinator, and why are they important?

To thrive as an Event Coordinator, you need strong organizational abilities, attention to detail, and experience in planning and executing events, often supported by a degree in hospitality, communications, or a related field. Familiarity with event management software, budgeting tools, and registration systems is typically required. Excellent communication, problem-solving, and interpersonal skills help you manage vendors, clients, and on-site teams effectively. These competencies ensure seamless event execution, client satisfaction, and the ability to handle unexpected challenges during events.

What exactly does an event coordinator do?

An event coordinator plans, organizes, and manages events such as conferences, weddings, or corporate gatherings. They handle tasks including venue selection, vendor coordination, budgeting, and on-site management to ensure the event runs smoothly. Strong organizational skills and attention to detail are essential for success in this role.

What is the difference between Event Coordinator vs Event Planner?

AspectEvent CoordinatorEvent Planner
CredentialsOften requires high school diploma or equivalent; certifications like CMP or CSEP are a plusSimilar credentials; certifications like CMP or CSEP are common
Work EnvironmentOn-site during events, coordinating logistics and vendorsPre-event planning, client meetings, and vendor coordination
Employer & Industry UsageEvent management companies, corporate, non-profit, hospitalityEvent planning agencies, corporate events, weddings, social events

While both roles involve planning and coordinating events, Event Coordinators focus on executing the event on the day, ensuring logistics run smoothly. Event Planners handle the overall planning process, from concept to completion, often working with clients from the start. Understanding these differences helps in choosing the right career path or job search focus.

More about Event Coordinator jobs
What are the most commonly searched types of Event jobs in Rochester, NY? The most popular types of Event jobs in Rochester, NY are:
What are popular job titles related to Event Coordinator jobs in Rochester, NY? For Event Coordinator jobs in Rochester, NY, the most frequently searched job titles are:
What job categories do people searching Event Coordinator jobs in Rochester, NY look for? The top searched job categories for Event Coordinator jobs in Rochester, NY are:
What cities near Rochester, NY are hiring for Event Coordinator jobs? Cities near Rochester, NY with the most Event Coordinator job openings:
Event Coordinator jobs near you
Infographic showing various Event Coordinator job openings in Rochester, NY as of August 2026, with employment types broken down into 70% Full Time, and 30% Part Time. Highlights an 100% In-person job distribution, with an average salary of $49,250 per year, or $23.7 per hour.

Event & Show Coordinator

Bath Concepts Independent Dealers

Rochester, NY • On-site

$25K - $80K/yr

Part-time

Re-posted 18 days ago

Job description

Job Description: Event & Show Coordinator
Company: Spearhead Builds LLC
Location: Upstate New York (Syracuse, Rochester, Buffalo)
Position Type: Part-Time / Weekend-Based
Reports To: General Manager
Role Overview
Spearhead Builds LLC is a premier acrylic bath, decking and outdoor living contractor dedicated to "Spearhead Spec" construction—structural standards that exceed building codes. We are seeking a high-energy, organized, and results-driven Event & Show Coordinator to be the face of our brand at home shows, Chamber of Commerce events, and community festivals.
The ideal candidate is a "logistics ninja" who can manage a display from registration to teardown while possessing the sales savvy to convert foot traffic into high-quality project leads.
Key Responsibilities
Event Scouting & Logistics: Identify, vet, and register for high-traffic local events (Home Shows, Town Days, County Fairs).
Operational Execution: Transport, set up, and tear down the Spearhead Builds display (including structural cutaways, banners, and digital portfolios).
Lead Generation: Proactively engage event attendees, educate them on our superior structural standards, and schedule in-home consultations.
Brand Ambassadorship: Maintain a professional booth appearance and ensure all marketing materials are stocked and displayed effectively.
Reporting: Track lead data accurately and report weekly performance metrics to management.
Compensation & Performance Incentives
This position is designed for a top-performer with a weekly pay cycle.
Event Base Rate: $500.00 flat rate per show (covers setup, running, and teardown).
Lead Bonus: $25.00 for every "Kept Appointment" (consultations that actually take place, calculated weekly) 
Sales Commission: 1% of the total signed contract value (paid in lieu of the $25 lead bonus for converted sales). Example: A $35,000 deck sale results in a $350 commission. Paid after contact signed and initial deposit received.
Expenses: Mileage allowance provided for travel between the warehouse and event locations.
Growth Potential: Based on performance and volume, this role has the potential to expand into a management position with an allocated assistant for larger multi-city events.
Required Qualifications
Highly Organized: Able to manage a calendar of events and logistical details without oversight.
Outgoing Personality: Comfortable initiating conversations with strangers and "hunting" for leads in a crowded environment.
Reliable Transportation: Must have a vehicle capable of transporting booth materials (or a valid driver's license to operate company transport).
Physical Ability: Able to lift and move display components (banners, table displays, wood samples).  
Professionalism: Punctuality and a "clean-cut" professional appearance are mandatory; you represent the quality of our craftsmanship.
About Spearhead Builds
We don’t build "standard" projects. We build legacies. Our "Spearhead Spec" ensures our customers get the safest, most durable bathroom and outdoor living spaces in New York. We are a fast-growing company with a goal of $1M in Year 1 sales—we want you to help us get there.

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