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Event Coordinator Jobs in Rochester, NY (NOW HIRING)

Sycamore Golf Club

Event Coordinator

Macedon, NY · On-site

Position Summary Sycamore Golf Club is seeking an organized, personable Events Coordinator to plan, sell, and execute events across our facility -- weddings, golf tournaments and outings, corporate ...

Insero Talent Solutions

Events Manager

Rochester, NY

This role combines sales, event planning, client service, vendor coordination, and onsite event management to ensure every event runs smoothly while showcasing the unique experience curated by our ...

Michaels Stores, Inc.

Party and Event Host

Rochester, NY · On-site

$16 - $18.80/hr

Event Coordination * Plan and coordinate multiple events at once including children's birthday parties and other craft classes or events. * Engage with clients of all ages, from 4 to 94+, by creating ...

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Event Coordinator information

See Rochester, NY salary details

$12

$24

$37

How much do event coordinator jobs pay per hour?

As of Jul 27, 2026, the average hourly pay for event coordinator in Rochester, NY is $24.14, according to ZipRecruiter salary data. Most workers in this role earn between $18.99 and $27.26 per hour, depending on experience, location, and employer.

What are some common challenges faced by Event Coordinators during the planning process, and how can they be addressed?

Event Coordinators often encounter challenges such as last-minute changes, tight deadlines, and managing multiple vendors simultaneously. Effective communication, thorough contingency planning, and strong organizational skills are essential for overcoming these obstacles. Building good relationships with vendors and team members also helps ensure smooth coordination and quick problem-solving when unexpected issues arise. Staying adaptable and maintaining a positive attitude can make a significant difference in successfully handling these challenges.

What is the highest paying job as a coordinator?

The highest paying roles for event coordinators are often senior positions such as event manager, director of events, or corporate event planner, which can earn six-figure salaries with extensive experience and certifications. These roles typically involve overseeing large-scale events, managing teams, and working in corporate or high-profile settings.

What Do Event Coordinators Do?

Event Coordinators organize and oversee all the details concerning an event. They are the planners and decision-makers regarding every aspect leading up to, during, and following the occasion. This includes making bids and booking venue spaces, negotiating rates for items needed during the event, hiring staff, finding decorations, coordinating entertainment, and arranging transportation for guests. The ultimate goal is to ensure all the details come together to create an event that meets the client’s expectations.

Is an event coordinator a stressful job?

Event coordinators often work under tight deadlines and manage multiple tasks simultaneously, which can lead to high stress levels. The job requires strong organizational skills, problem-solving abilities, and the ability to handle unexpected issues during events. However, stress levels vary depending on the event size, experience, and support systems in place.

What type of event planners make the most money?

Event planners who specialize in corporate events, such as conferences and product launches, tend to earn higher salaries due to larger budgets and complex logistics. Planners with extensive experience, certifications, and strong vendor networks also typically command higher pay. High-end or luxury event planners working for exclusive clients often earn the most in the industry.

What do you need to become an event coordinator?

To become an event coordinator, you typically need a high school diploma or equivalent, strong organizational and communication skills, and experience in event planning or customer service. Many employers also value a bachelor's degree in hospitality, marketing, or a related field, along with proficiency in event management software. Certifications like the Certified Meeting Professional (CMP) can enhance job prospects.

What are the key skills and qualifications needed to thrive as an Event Coordinator, and why are they important?

To thrive as an Event Coordinator, you need strong organizational abilities, attention to detail, and experience in planning and executing events, often supported by a degree in hospitality, communications, or a related field. Familiarity with event management software, budgeting tools, and registration systems is typically required. Excellent communication, problem-solving, and interpersonal skills help you manage vendors, clients, and on-site teams effectively. These competencies ensure seamless event execution, client satisfaction, and the ability to handle unexpected challenges during events.

What exactly does an event coordinator do?

An event coordinator plans, organizes, and manages events such as conferences, weddings, or corporate gatherings. They handle tasks including venue selection, vendor coordination, budgeting, and ensuring the event runs smoothly, often using tools like event management software. Strong organizational and communication skills are essential for success in this role.

What is the difference between Event Coordinator vs Event Planner?

AspectEvent CoordinatorEvent Planner
CredentialsOften requires high school diploma or equivalent; certifications like CMP or CSEP are a plusSimilar credentials; certifications like CMP or CSEP are common
Work EnvironmentOn-site during events, coordinating logistics and vendorsPre-event planning, client meetings, and vendor coordination
Employer & Industry UsageEvent management companies, corporate, non-profit, hospitalityEvent planning agencies, corporate events, weddings, social events

While both roles involve planning and coordinating events, Event Coordinators focus on executing the event on the day, ensuring logistics run smoothly. Event Planners handle the overall planning process, from concept to completion, often working with clients from the start. Understanding these differences helps in choosing the right career path or job search focus.

What does an Event Coordinator do?

An Event Coordinator is responsible for planning, organizing, and overseeing events such as conferences, weddings, corporate meetings, and parties. Their duties include managing budgets, selecting venues, coordinating with vendors, handling logistics, and ensuring that events run smoothly from start to finish. They often work closely with clients to understand their needs and preferences, and troubleshoot any issues that arise before or during the event. Strong communication, organization, and problem-solving skills are essential in this role.
More about Event Coordinator jobs
What are the most commonly searched types of Event jobs in Rochester, NY? The most popular types of Event jobs in Rochester, NY are:
What are popular job titles related to Event Coordinator jobs in Rochester, NY? For Event Coordinator jobs in Rochester, NY, the most frequently searched job titles are:
What job categories do people searching Event Coordinator jobs in Rochester, NY look for? The top searched job categories for Event Coordinator jobs in Rochester, NY are:
What cities near Rochester, NY are hiring for Event Coordinator jobs? Cities near Rochester, NY with the most Event Coordinator job openings:
Event Coordinator jobs near you
Infographic showing various Event Coordinator job openings in Rochester, NY as of July 2026, with employment types broken down into 1% As Needed, 76% Full Time, 20% Part Time, 1% Temporary, and 2% Contract. Highlights an 94% Physical, 2% Hybrid, and 4% Remote job distribution, with an average salary of $50,225 per year, or $24.1 per hour.

Event Coordinator

Sycamore Golf Club

Macedon, NY • On-site

Other

Posted 3 days ago

Job description

Position Summary

Sycamore Golf Club is seeking an organized, personable Events Coordinator to plan, sell, and execute events across our facility — weddings, golf tournaments and outings, corporate functions, banquets, and member events. This role owns the client relationship from first inquiry through day-of execution, working closely with our food & beverage, grounds, and pro shop teams to deliver a seamless experience. The ideal candidate is detail-driven, calm under pressure, and comfortable being the on-site point person during events, including evenings and weekends.

Key Responsibilities

Sales & booking

  • Respond to event inquiries, conduct site tours, and convert leads into booked events.
  • Prepare proposals, contracts, and event estimates; manage deposits and payment schedules.
  • Maintain the events calendar and coordinate scheduling around golf operations and course availability.

Event planning & coordination

  • Serve as the primary contact for clients from booking through completion.
  • Build detailed banquet event orders (BEOs) covering food, beverage, layout, timing, rentals, and staffing.
  • Coordinate menus and service details with the food & beverage team.
  • Manage outside vendors (florists, DJs, rentals, photographers, etc.) and confirm all logistics in advance.

Golf outing & tournament support

  • Coordinate tournament logistics with the pro shop and grounds crew — tee assignments, scoring, carts, on-course signage, and hospitality.

Day-of execution

  • Oversee setup, act as on-site point of contact during events, direct staff, and resolve issues in real time.
  • Ensure breakdown, cleanup, and post-event reconciliation are completed.

Administration & marketing

  • Track budgets, invoicing, and final billing for each event.
  • Maintain accurate records in the club's booking/CRM system.
  • Support marketing of the club's event offerings (website content, social media, bridal/vendor shows, and community outreach).
Qualifications
  • Event coordination, hospitality, or catering experience preferred but not required — we're willing to train the right person.
  • Strong organizational and multitasking skills with meticulous attention to detail.
  • Excellent written and verbal communication; comfortable interfacing with clients and vendors.
  • Availability to be on-site and present throughout events, including evenings, weekends, and holidays during peak season, and to be available on short notice to conduct site tours for prospective clients.
  • Ability and willingness to learn and work within the club's event management software for bookings, event orders, and scheduling.
  • Ability to lift up to [25–30] lbs and remain on your feet for extended periods during events.
  • Valid driver's license.


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