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Event Coordinator Jobs in Rochester, NY (NOW HIRING)

Sycamore Golf Club

Event Coordinator

Macedon, NY · On-site

Position Summary Sycamore Golf Club is seeking an organized, personable Events Coordinator to plan, sell, and execute events across our facility -- weddings, golf tournaments and outings, corporate ...

Michaels Stores, Inc.

Party and Event Host

Rochester, NY · On-site

$16 - $18.80/hr

Event Coordination * Plan and coordinate multiple events at once including children's birthday parties and other craft classes or events. * Engage with clients of all ages, from 4 to 94+, by creating ...

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Event Coordinator information

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How much do event coordinator jobs pay per hour?

As of Aug 6, 2026, the average hourly pay for event coordinator in Rochester, NY is $23.68, according to ZipRecruiter salary data. Most workers in this role earn between $18.61 and $26.73 per hour, depending on experience, location, and employer.

What are some common challenges faced by event coordinators during the planning process, and how can they be addressed?

Event Coordinators often encounter challenges such as last-minute changes, tight deadlines, and managing multiple vendors simultaneously. Effective communication, thorough contingency planning, and strong organizational skills are essential for overcoming these obstacles. Building good relationships with vendors and team members also helps ensure smooth coordination and quick problem-solving when unexpected issues arise. Staying adaptable and maintaining a positive attitude can make a significant difference in successfully handling these challenges.

What do you need to be an event coordinator?

To be an event coordinator, you typically need strong organizational and communication skills, experience in event planning, and the ability to manage multiple tasks simultaneously. A relevant educational background, such as a degree in hospitality, marketing, or related fields, and proficiency with planning tools or software are also beneficial.

What are the key skills and qualifications needed to thrive as an event coordinator, and why are they important?

To thrive as an Event Coordinator, you need strong organizational abilities, attention to detail, and experience in planning and executing events, often supported by a degree in hospitality, communications, or a related field. Familiarity with event management software, budgeting tools, and registration systems is typically required. Excellent communication, problem-solving, and interpersonal skills help you manage vendors, clients, and on-site teams effectively. These competencies ensure seamless event execution, client satisfaction, and the ability to handle unexpected challenges during events.

What exactly does an event coordinator do?

An event coordinator plans, organizes, and manages events such as conferences, weddings, or corporate gatherings. They handle tasks including venue selection, vendor coordination, budgeting, and on-site management to ensure the event runs smoothly. Strong organizational skills and attention to detail are essential for success in this role.

What is the difference between Event Coordinator vs Event Planner?

AspectEvent CoordinatorEvent Planner
CredentialsOften requires high school diploma or equivalent; certifications like CMP or CSEP are a plusSimilar credentials; certifications like CMP or CSEP are common
Work EnvironmentOn-site during events, coordinating logistics and vendorsPre-event planning, client meetings, and vendor coordination
Employer & Industry UsageEvent management companies, corporate, non-profit, hospitalityEvent planning agencies, corporate events, weddings, social events

While both roles involve planning and coordinating events, Event Coordinators focus on executing the event on the day, ensuring logistics run smoothly. Event Planners handle the overall planning process, from concept to completion, often working with clients from the start. Understanding these differences helps in choosing the right career path or job search focus.

More about Event Coordinator jobs
What are the most commonly searched types of Event jobs in Rochester, NY? The most popular types of Event jobs in Rochester, NY are:
What are popular job titles related to Event Coordinator jobs in Rochester, NY? For Event Coordinator jobs in Rochester, NY, the most frequently searched job titles are:
What job categories do people searching Event Coordinator jobs in Rochester, NY look for? The top searched job categories for Event Coordinator jobs in Rochester, NY are:
What cities near Rochester, NY are hiring for Event Coordinator jobs? Cities near Rochester, NY with the most Event Coordinator job openings:
Event Coordinator jobs near you
Infographic showing various Event Coordinator job openings in Rochester, NY as of August 2026, with employment types broken down into 70% Full Time, and 30% Part Time. Highlights an 100% In-person job distribution, with an average salary of $49,250 per year, or $23.7 per hour.

Event Coordinator

Sycamore Golf Club

Macedon, NY • On-site

Other

Posted 13 days ago

Job description

Position Summary

Sycamore Golf Club is seeking an organized, personable Events Coordinator to plan, sell, and execute events across our facility — weddings, golf tournaments and outings, corporate functions, banquets, and member events. This role owns the client relationship from first inquiry through day-of execution, working closely with our food & beverage, grounds, and pro shop teams to deliver a seamless experience. The ideal candidate is detail-driven, calm under pressure, and comfortable being the on-site point person during events, including evenings and weekends.

Key Responsibilities

Sales & booking

  • Respond to event inquiries, conduct site tours, and convert leads into booked events.
  • Prepare proposals, contracts, and event estimates; manage deposits and payment schedules.
  • Maintain the events calendar and coordinate scheduling around golf operations and course availability.

Event planning & coordination

  • Serve as the primary contact for clients from booking through completion.
  • Build detailed banquet event orders (BEOs) covering food, beverage, layout, timing, rentals, and staffing.
  • Coordinate menus and service details with the food & beverage team.
  • Manage outside vendors (florists, DJs, rentals, photographers, etc.) and confirm all logistics in advance.

Golf outing & tournament support

  • Coordinate tournament logistics with the pro shop and grounds crew — tee assignments, scoring, carts, on-course signage, and hospitality.

Day-of execution

  • Oversee setup, act as on-site point of contact during events, direct staff, and resolve issues in real time.
  • Ensure breakdown, cleanup, and post-event reconciliation are completed.

Administration & marketing

  • Track budgets, invoicing, and final billing for each event.
  • Maintain accurate records in the club's booking/CRM system.
  • Support marketing of the club's event offerings (website content, social media, bridal/vendor shows, and community outreach).
Qualifications
  • Event coordination, hospitality, or catering experience preferred but not required — we're willing to train the right person.
  • Strong organizational and multitasking skills with meticulous attention to detail.
  • Excellent written and verbal communication; comfortable interfacing with clients and vendors.
  • Availability to be on-site and present throughout events, including evenings, weekends, and holidays during peak season, and to be available on short notice to conduct site tours for prospective clients.
  • Ability and willingness to learn and work within the club's event management software for bookings, event orders, and scheduling.
  • Ability to lift up to [25–30] lbs and remain on your feet for extended periods during events.
  • Valid driver's license.


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