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Event Coordinator Jobs in Rochester, NY (NOW HIRING)

TES Staffing

Administrative Coordinator

Rochester, NY

$45K/yr

Coordinating company meetings, events, training sessions, and employee activities * Managing office supplies, budgets, vendors, and shipments * Helping coordinate company-wide training initiatives

Bristol Mountain

Group Sales Coordinator

Canandaigua, NY · On-site

$18 - $22/hr

In addition, the Group Sales Coordinator will support the Marketing & Group Sales Manager, Events Coordinator, and Guest Services Supervisor with initiatives related to marketing, sales, special ...

Bristol Mountain

Group Sales Coordinator

Canandaigua, NY · On-site

$18 - $22/hr

In addition, the Group Sales Coordinator will support the Marketing & Group Sales Manager, Events Coordinator, and Guest Services Supervisor with initiatives related to marketing, sales, special ...

Alphabe Insight Inc

Event Staff

Rochester, NY · On-site

$40K - $44K/yr

Support coordination efforts to ensure events run efficiently and on schedule * Maintain a professional appearance and positive attitude at all times Qualifications * Strong communication and ...

Limitless East Marketing

Event Staff

Rochester, NY · On-site

$40K - $44K/yr

Support coordination efforts to ensure events run efficiently and on schedule * Maintain a professional appearance and positive attitude at all times Qualifications * Strong communication and ...

TES Staffing

Be Seen First

Administrative Coordinator

Gates, NY · On-site

$40K - $45K/yr

Coordinating company meetings, events, training sessions, and employee activities * Managing office supplies, budgets, vendors, and shipments * Helping coordinate company-wide training initiatives

Alphabe Insight Inc

Events Assistant

Rochester, NY · On-site

$52K - $55K/yr

Bachelor's degree in Event Management, Marketing, Communications, or a related field. * 1-2 years of experience in event coordination or administrative support preferred. * Strong organizational and ...

Limitless East Marketing

Events Assistant

Rochester, NY

$52K - $55K/yr

Bachelor's degree in Event Management, Marketing, Communications, or a related field. * 1-2 years of experience in event coordination or administrative support preferred. * Strong organizational and ...

Vanteon Corporation

Office Coordinator

Pittsford, NY · On-site

$19 - $24/hr

Office Coordinator Department: Administrative Reports To: Director of Operations and Finance FLSA ... Support company meetings, employee events, and training sessions. * Perform other duties as ...

Vanteon Corporation

Office Coordinator

Pittsford, NY · On-site

$19 - $24/hr

Office Coordinator Department: Administrative Reports To: Director of Operations and Finance FLSA ... Support company meetings, employee events, and training sessions. * Perform other duties as ...

Chick-Fil-A

Catering & Events Coordinator

Rochester, NY · On-site

$40K - $50K/yr

Ability to work occasional extra hours as needed for large events or last-minute orders * Has to complete a driving course through Chick-fil-A (Cost provided by the company) * Must be able to provide ...

Michaels Stores

Party Host/ Event coorddinator

Webster, NY · On-site

$16 - $18.80/hr

Event Coordination * Plan and coordinate multiple events at once including children's birthday parties and other craft classes or events. * Engage with clients of all ages, from 4 to 94+, by creating ...

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Event Coordinator information

See Rochester, NY salary details

$12

$23

$36

How much do event coordinator jobs pay per hour?

As of Aug 6, 2026, the average hourly pay for event coordinator in Rochester, NY is $23.68, according to ZipRecruiter salary data. Most workers in this role earn between $18.61 and $26.73 per hour, depending on experience, location, and employer.

What are some common challenges faced by event coordinators during the planning process, and how can they be addressed?

Event Coordinators often encounter challenges such as last-minute changes, tight deadlines, and managing multiple vendors simultaneously. Effective communication, thorough contingency planning, and strong organizational skills are essential for overcoming these obstacles. Building good relationships with vendors and team members also helps ensure smooth coordination and quick problem-solving when unexpected issues arise. Staying adaptable and maintaining a positive attitude can make a significant difference in successfully handling these challenges.

What do you need to be an event coordinator?

To be an event coordinator, you typically need strong organizational and communication skills, experience in event planning, and the ability to manage multiple tasks simultaneously. A relevant educational background, such as a degree in hospitality, marketing, or related fields, and proficiency with planning tools or software are also beneficial.

What are the key skills and qualifications needed to thrive as an event coordinator, and why are they important?

To thrive as an Event Coordinator, you need strong organizational abilities, attention to detail, and experience in planning and executing events, often supported by a degree in hospitality, communications, or a related field. Familiarity with event management software, budgeting tools, and registration systems is typically required. Excellent communication, problem-solving, and interpersonal skills help you manage vendors, clients, and on-site teams effectively. These competencies ensure seamless event execution, client satisfaction, and the ability to handle unexpected challenges during events.

What exactly does an event coordinator do?

An event coordinator plans, organizes, and manages events such as conferences, weddings, or corporate gatherings. They handle tasks including venue selection, vendor coordination, budgeting, and on-site management to ensure the event runs smoothly. Strong organizational skills and attention to detail are essential for success in this role.

What is the difference between Event Coordinator vs Event Planner?

AspectEvent CoordinatorEvent Planner
CredentialsOften requires high school diploma or equivalent; certifications like CMP or CSEP are a plusSimilar credentials; certifications like CMP or CSEP are common
Work EnvironmentOn-site during events, coordinating logistics and vendorsPre-event planning, client meetings, and vendor coordination
Employer & Industry UsageEvent management companies, corporate, non-profit, hospitalityEvent planning agencies, corporate events, weddings, social events

While both roles involve planning and coordinating events, Event Coordinators focus on executing the event on the day, ensuring logistics run smoothly. Event Planners handle the overall planning process, from concept to completion, often working with clients from the start. Understanding these differences helps in choosing the right career path or job search focus.

More about Event Coordinator jobs
What are the most commonly searched types of Event jobs in Rochester, NY? The most popular types of Event jobs in Rochester, NY are:
What are popular job titles related to Event Coordinator jobs in Rochester, NY? For Event Coordinator jobs in Rochester, NY, the most frequently searched job titles are:
What job categories do people searching Event Coordinator jobs in Rochester, NY look for? The top searched job categories for Event Coordinator jobs in Rochester, NY are:
What cities near Rochester, NY are hiring for Event Coordinator jobs? Cities near Rochester, NY with the most Event Coordinator job openings:
Event Coordinator jobs near you
Infographic showing various Event Coordinator job openings in Rochester, NY as of August 2026, with employment types broken down into 70% Full Time, and 30% Part Time. Highlights an 100% In-person job distribution, with an average salary of $49,250 per year, or $23.7 per hour.

Administrative Coordinator

TES Staffing

Rochester, NY

$45K/yr

Full-time

Medical, Dental, Vision, Retirement, PTO

Posted 17 days ago

Job description

Office Operations & Administrative Coordinator
Join an Award-Winning, Women-Owned Company That's Growing Fast
Location: Gates, NY (100% In Office)
Are you the kind of person who loves bringing order to chaos?
Do you thrive when every day looks a little different? Are you energized by keeping people organized, solving problems before they happen, and being the person everyone depends on?
If so, we'd love to meet you.
TES Staffing is partnering with one of Rochester's fastest-growing, women-owned businesses to find an exceptional Administrative Coordinator who wants more than "just another office job."
This is an opportunity to join an organization that has built an incredible reputation, not just for the work they do, but for how they treat their employees. The company has been recognized as one of New York's Best Places to Work, one of the region's fastest-growing privately held companies, and a Women Business Enterprise of the Year. Their people-first culture, commitment to continuous improvement, and strong leadership have fueled tremendous growth over the past decade.
This isn't a role where you'll spend your day filing paperwork.
You'll become the operational hub that keeps the business running smoothly.
What You'll Do
Every day is different, but you'll spend your time:
  • Greeting clients, vendors, and visitors while creating an exceptional first impression
  • Managing incoming calls and directing communications professionally
  • Supporting multiple departments with administrative projects and day-to-day operations
  • Coordinating company meetings, events, training sessions, and employee activities
  • Managing office supplies, budgets, vendors, and shipments
  • Helping coordinate company-wide training initiatives
  • Maintaining reports, spreadsheets, SOPs, organizational charts, and company records
  • Helping organize employee appreciation events, holiday celebrations, birthdays, and culture-building activities
  • Looking for ways to improve processes and make everyone's job easier
We're Looking For Someone Who...
  • Loves being organized
  • Takes ownership without waiting to be asked
  • Notices the small details others miss
  • Can juggle multiple priorities without feeling overwhelmed
  • Enjoys helping people
  • Communicates professionally and confidently
  • Is naturally curious and enjoys learning new things
  • Wants to build a long-term career with a growing company
Qualifications
  • Previous administrative or office coordination experience
  • Strong Microsoft Office skills (Word, Excel, Outlook)
  • Comfortable learning new software and technology
  • Excellent written and verbal communication
  • Exceptional organizational and multitasking skills
  • High attention to detail
  • Ability to prioritize independently and think critically
Experience supporting HR, marketing, event coordination, accounting, CRM systems, or training initiatives is a plus, but not required.
Why People Love Working Here
This company believes culture isn't something you talk about, it's something you live.
Their core values include:
  • Always Do the Right Thing
  • Exceed Expectations
  • Care Passionately
  • Be Quick Yet Thorough
  • Have Fun & Enjoy Life
They've built a workplace where people are supported, encouraged to grow, and genuinely enjoy coming to work. The leadership team invests heavily in employee development, collaboration, and celebrating wins together. The company has earned recognition as one of New York's Best Workplaces and continues to experience impressive year-over-year growth.
Benefits
  • Competitive compensation – Starting at $40-45k
  • Medical, dental, and vision insuranc
  • 401(k) with Company Match
  • Paid Time Off
  • Professional Development
  • Stable, growing organization with long-term career advancement