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Remote Meeting Planner Jobs in Rochester, NY (NOW HIRING)

InsuraTec

Sales Representative (Remote)

Rochester, NY · Remote

InsuraTec is a leading provider in financial planning and insurance services. We're looking for ... A determined attitude toward meeting and exceeding targets. * Self-Paced & Virtual : Control your ...

InsuraTec

Sales Representative (Remote)

Batavia, NY · Remote

InsuraTec is a leading provider in financial planning and insurance services. We're looking for ... A determined attitude toward meeting and exceeding targets. * Self-Paced & Virtual : Control your ...

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Remote Meeting Planner information

See Rochester, NY salary details

$34.1K

$64.9K

$94.3K

How much do remote meeting planner jobs pay per year?

As of Aug 25, 2026, the average yearly pay for remote meeting planner in Rochester, NY is $64,855.00, according to ZipRecruiter salary data. Most workers in this role earn between $53,300.00 and $73,000.00 per year, depending on experience, location, and employer.

What is a remote meeting planner?

Remote meeting planners are professionals who organize, coordinate, and manage virtual meetings and online events for organizations or clients. Their responsibilities include scheduling meetings, selecting and setting up digital platforms, sending invitations, managing technical logistics, and ensuring meetings run smoothly from start to finish. They may also handle tasks like preparing agendas, recording minutes, and troubleshooting technical issues during the meeting. This role is essential for businesses with distributed teams or clients across different locations, as it helps facilitate effective communication and collaboration remotely.

What does a remote meeting planner do?

As a remote meeting planner, your responsibilities are to schedule meetings, events, and presentations for a company and its executives. In this position, you work from home and use virtual software to help plan conferences and connect with customers or other businesses. You may also travel to special events as needed for in-person support. Remote meeting planners are similar to remote secretaries, but they focus specifically on coordinating meetings rather than performing general administrative duties. These roles are most common at larger companies, particularly organizations that require employees to travel often and need a professional to coordinate activities and ensure trips are efficient and productive. Given its similarity to secretarial roles, this job may be advertised under that title.

What are the key skills and qualifications needed to thrive as a remote meeting planner, and why are they important?

To thrive as a Remote Meeting Planner, you need strong organizational abilities, attention to detail, and experience with event coordination, often supported by a degree in hospitality, communications, or a related field. Proficiency with virtual meeting platforms (such as Zoom or Microsoft Teams), project management software, and calendar tools is typically required. Excellent communication, problem-solving skills, and adaptability help you manage client expectations and resolve issues efficiently. These skills ensure seamless meeting experiences, effective collaboration, and client satisfaction in a remote environment.

What are some common challenges faced by remote meeting planners, and how can they effectively address them?

Remote meeting planners often encounter challenges such as coordinating across multiple time zones, ensuring clear communication among virtual teams, and troubleshooting technical issues during online events. To address these, it's important to use reliable scheduling tools, establish clear agendas, and communicate expectations upfront. Additionally, partnering with IT support and conducting tech checks before meetings can minimize disruptions. Building strong relationships with vendors and team members remotely also helps ensure smooth event execution.

What is the difference between Remote Meeting Planner vs Remote Event Coordinator?

AspectRemote Meeting PlannerRemote Event Coordinator
Primary FocusPlanning and organizing meetings, conferences, and virtual gatheringsManaging overall event logistics, including larger events and multiple activities
CredentialsMeeting planning certifications (e.g., CMP), organizational skillsEvent management experience, vendor coordination
Work EnvironmentRemote, often collaborating with clients and vendorsRemote or hybrid, coordinating with multiple teams and venues
Industry UsageCorporate, nonprofit, associationsCorporate, trade shows, large-scale events

While both roles involve event organization, Remote Meeting Planners focus specifically on virtual and in-person meetings, ensuring seamless scheduling and logistics. Remote Event Coordinators handle broader event logistics, often managing larger or multi-faceted events. Understanding these differences helps job seekers target the right roles based on their skills and interests.

More about Remote Meeting Planner jobs

What are the most commonly searched types of Meeting Planner jobs in Rochester, NY?

The most popular types of Meeting Planner jobs in Rochester, NY are:

What are popular job titles related to Remote Meeting Planner jobs in Rochester, NY?

For Remote Meeting Planner jobs in Rochester, NY, the most frequently searched job titles are:

What job categories do people searching Remote Meeting Planner jobs in Rochester, NY look for?

The top searched job categories for Remote Meeting Planner jobs in Rochester, NY are:

What cities near Rochester, NY are hiring for Remote Meeting Planner jobs?

Cities near Rochester, NY with the most Remote Meeting Planner job openings:

Remote Meeting Planner jobs near you
Infographic showing various Remote Meeting Planner job openings in Rochester, NY as of August 2026, with employment types broken down into 80% Full Time, 15% Part Time, and 5% Contract. Highlights an 94% Physical, 1% Hybrid, and 5% Remote job distribution, with an average salary of $64,855 per year, or $31.2 per hour.

Sales Representative (Remote)

Rochester, NY • Remote

InsuraTec
Marketing • 11 - 50 employees
Learn more about InsuraTecexternal

Full-time

Re-posted 11 days ago

Job description

Location: 100% Remote (Work From Home)

About InsuraTec:

InsuraTec is a leading provider in financial planning and insurance services. We’re looking for driven individuals to join our team as Sales Representatives in a fully remote, flexible role that provides significant financial growth opportunities.

Key Responsibilities:

  • Account Management: Oversee client accounts to ensure high satisfaction and address needs promptly.
  • Client Relations: Develop and sustain strong client relationships, delivering customized solutions.
  • Client Retention: Foster client loyalty and maximize long-term client value.
  • Customer Support: Offer excellent support to resolve client inquiries and concerns.
  • Sales & Promotion: Market and sell life insurance products tailored to clients’ needs.
  • Sales Strategy: Plan and execute strategies to meet and surpass sales targets.
  • Lead Generation Support: Leverage provided marketing resources to generate leads.
  • Training Provided: Comprehensive training to help you obtain a life insurance license and sharpen sales skills.
  • Underwriting Collaboration: Work closely with underwriting to facilitate smooth policy issuance.
  • Remote Flexibility: Enjoy the freedom to work from home on your schedule.
  • Work-Life Balance: Achieve balance with our flexible hours.

Qualifications:

  • Entry-Level Friendly: No prior experience needed; we offer full training.
  • Self-Motivated: Must be highly driven and proactive in achieving goals.
  • Commission-Based: Earnings are based on performance, offering unlimited income potential.
  • No Cold Calling or Door-to-Door: Sales are inbound-focused with no cold calling or door-to-door.
  • Transparent & Inclusive: Commitment to integrity, transparency, and inclusivity in all interactions.
  • Relentless & Goal-Oriented: A determined attitude toward meeting and exceeding targets.
  • Self-Paced & Virtual: Control your career growth at your own pace with maximum flexibility.
  • Financial Services: Gain a foothold in the financial services industry, providing essential solutions to clients.
  • Full-Time Commitment: This is a full-time opportunity for those ready to commit to a career of growth and achievement.

If you’re looking to build a rewarding career with unlimited growth potential, and you have the drive to succeed, apply now to join InsuraTec Services Group. We are committed to supporting your personal and professional growth every step of the way.

InsuraTec is an Equal Opportunity Employer: We celebrate diversity and are dedicated to creating an inclusive environment for all employees.

Apply