ZipRecruiter

Log In

1

Executive Admin Jobs in Santa Rosa, CA (NOW HIRING)

next page

Showing results 1-20

All JobsAdmin JobsExecutive Admin JobsExecutive Admin Jobs in Santa Rosa, CA

Executive Admin information

See Santa Rosa, CA salary details

$34.4K

$83.9K

$151.4K

How much do executive admin jobs pay per year?

As of Aug 9, 2026, the average yearly pay for executive admin in Santa Rosa, CA is $83,892.00, according to ZipRecruiter salary data. Most workers in this role earn between $62,300.00 and $94,600.00 per year, depending on experience, location, and employer.

What is the difference between Executive Admin vs Administrative Assistant?

AspectExecutive AdminAdministrative Assistant
Required CredentialsHigh school diploma; some roles prefer associate or bachelor’s degreeHigh school diploma; some roles may prefer associate degree
Work EnvironmentCorporate offices, executive settingsVariety of settings including offices, healthcare, education
Employer & Industry UsageUsed in corporate, finance, legal sectors for supporting executivesCommon across industries for general administrative support
Common Search & ComparisonOften compared for higher-level support rolesMore entry-level, support-focused

The main difference between an Executive Admin and an Administrative Assistant lies in their scope of responsibilities and the level of support provided. Executive Admins typically handle more complex tasks, coordinate with top executives, and require a higher level of experience. Administrative Assistants perform general administrative duties across various departments and industries. Both roles are essential for organizational efficiency, but the Executive Admin usually operates in a more strategic capacity supporting senior leadership.

What are some common challenges executive admins face in supporting multiple executives simultaneously?

Executive Admins often juggle the demands of several high-level leaders, which can lead to conflicting priorities and urgent tasks. Staying organized, proactive communication, and managing time effectively are essential to ensure that each executive’s needs are met without sacrificing quality. Building strong relationships and understanding each executive’s preferences can help streamline workflows and reduce stress. The role often requires quick problem-solving and adaptability in a fast-paced environment.

What do executive administrators do?

Executive administrators provide high-level support to executives by managing schedules, coordinating meetings, handling correspondence, and preparing reports. They often use office software and require strong organizational and communication skills to ensure efficient operations within an organization.

What are the key skills and qualifications needed to thrive as an executive admin?

To thrive as an Executive Admin, you need strong organizational abilities, attention to detail, and proficiency in office management, often supported by experience or a degree in business administration. Familiarity with calendar management software, Microsoft Office Suite, and communication tools is typically required. Excellent interpersonal skills, discretion, and proactive problem-solving set outstanding Executive Admins apart. These skills ensure executives are supported efficiently, sensitive information is handled appropriately, and business operations run smoothly.

What is an executive admin?

Executive Admins, also known as Executive Administrative Assistants, are professionals who provide high-level administrative support to executives and senior management. Their responsibilities typically include managing schedules, organizing meetings, handling communications, preparing reports, and coordinating travel arrangements. They play a crucial role in ensuring the executive's day-to-day activities run smoothly and efficiently. In addition to administrative tasks, Executive Admins often act as a liaison between executives and other staff or external partners. Strong organizational, communication, and problem-solving skills are essential for success in this role.
What are the most commonly searched types of Admin jobs in Santa Rosa, CA? The most popular types of Admin jobs in Santa Rosa, CA are:
What are popular job titles related to Executive Admin jobs in Santa Rosa, CA? For Executive Admin jobs in Santa Rosa, CA, the most frequently searched job titles are:
What job categories do people searching Executive Admin jobs in Santa Rosa, CA look for? The top searched job categories for Executive Admin jobs in Santa Rosa, CA are:
What cities near Santa Rosa, CA are hiring for Executive Admin jobs? Cities near Santa Rosa, CA with the most Executive Admin job openings:
Executive Admin jobs near you
Infographic showing various Executive Admin job openings in Santa Rosa, CA as of August 2026, with employment types broken down into 1% Internship, 90% Full Time, 5% Part Time, and 4% Contract. Highlights an 83% Physical, 4% Hybrid, and 13% Remote job distribution, with an average salary of $83,892 per year, or $40.3 per hour.

Program Coach & Special Education Case Manager (30 Hrs)

Executive Functions

Petaluma, CA • Remote

Part-time

Medical, Retirement

Posted 19 days ago

Job description

Program Coach & Special Education Case Manager

Part-Time Salaried (30 Hours/Week) | Fully Remote

Executive Functions, Inc. (dba EF Specialists)

Master's degree in Special Education (or a closely related field).

  • Preferred Schedule: Sunday-Thursday (Monday-Friday schedules will also be considered).
  • Core Coaching Hours: 1:00 PM-7:00 PM Pacific Time, with some evenings extending until 8:00 PM Pacific.
  • Consistent Availability: Families rely on recurring weekly appointments, so dependable availability during these hours is essential.
  • Home Office: You'll maintain a private, distraction-free workspace with reliable high-speed internet and the technology needed to provide outstanding virtual coaching.


Who We Are

At EF Specialists, we help middle school, high school, and college students develop the executive function skills they need to thrive in school-and beyond. Through individualized coaching, family collaboration, and evidence-based strategies, we empower students with ADHD, learning differences, autism, and other executive functioning challenges to become more confident, independent learners.

We're growing and looking for an exceptional Program Coach & Special Education Case Manager to become a key member of our coaching team. This is a high-impact role where you'll coach students, partner with families, consult on educational plans, and help shape the future of our growing organization.

If you're passionate about helping students reach their potential and enjoy wearing multiple hats in a fast-paced, mission-driven company, we'd love to meet you.


The Role

You'll receive training directly from our Founder & CEO and become an integral part of delivering our signature Semester Coaching Program.

Your responsibilities will include:

  • 1:1 Executive Function Coaching - Coach middle school, high school, and college students in planning, organization, time management, self-advocacy, emotional regulation, and follow-through.
  • Family Team Meetings - Partner with parents and caregivers to review progress, align on goals, and create practical strategies that support student success at home and school.
  • Group Coaching & Accountability Sessions - Facilitate weekly planning and accountability groups that help students prioritize, stay organized, and build consistent routines.
  • IEP & 504 Consultations - Guide families through accommodations, educational planning, and school collaboration.
  • Complex Case Management - Manage a caseload of students with diverse learning, executive functioning, and behavioral profiles while collaborating with families, schools, and outside providers.
  • Discovery Calls - Meet with prospective families to understand their needs, explain our services, and recommend appropriate support.
  • Coach Development - Assist with interviewing, onboarding, mentoring, and supporting members of our coaching team.
  • Business & Administrative Projects
    (depending on hours) - Support referral outreach, operational improvements, and strategic initiatives that help the company grow.
  • Additional Responsibilities - Contribute to special projects and other duties as assigned by the Founder & CEO.


We're Looking for Someone Who...

  • Holds a Master's degree in Special Education (or a closely related field).
  • Has experience working with middle school, high school, and/or college students with ADHD, learning differences, autism, and executive function challenges.
  • Brings confidence, warmth, professionalism, and a genuine sense of humor that helps build strong relationships with students.
  • Believes students with diverse learning needs can thrive with the right coaching and support.
  • Is comfortable working with complex, resistant, or struggling students while remaining patient, creative, and solution-focused.
  • Demonstrates exceptional executive function skills personally-you stay organized, prioritize effectively, meet deadlines, and proactively communicate without needing reminders.
  • Is an outstanding communicator who builds trust with students, parents, schools, and colleagues.
  • Is comfortable leading one-on-one coaching sessions, group classes, family meetings, IEP and 504 consultations, and discovery calls.
  • Is responsive, dependable, and committed to delivering an exceptional client experience.
  • Welcomes feedback, enjoys continuous learning, and thrives in a collaborative environment.
  • Takes ownership, works independently, and contributes wherever needed.
  • Enjoys working in a growing entrepreneurial company where flexibility, initiative, and problem-solving are highly valued.


Schedule & Work Environment

  • Preferred Schedule: Sunday-Thursday (Monday-Friday schedules will also be considered).
  • Core Coaching Hours: 1:00 PM-7:00 PM Pacific Time, with some evenings extending until 8:00 PM Pacific.
  • Consistent Availability: Families rely on recurring weekly appointments, so dependable availability during these hours is essential.
  • Remote Position: Candidates located anywhere in the United States are encouraged to apply, provided they can consistently work Pacific Time hours.
  • Home Office: You'll maintain a private, distraction-free workspace with reliable high-speed internet and the technology needed to provide outstanding virtual coaching.


Compensation & Benefits

  • Part-time salaried position (30 hours/week)
  • $65,000 plus Benefits
  • Performance-based bonus opportunities
  • 401(k) with generous employer match
  • Healthcare reimbursement
  • Technology reimbursement
  • Comprehensive training and ongoing professional development
  • Opportunity for growth within a rapidly expanding organization


Our Mission

We believe every student can learn.

With the right coaching, students with executive function challenges can build the skills, confidence, and independence that transform not only their academic success-but their lives.

We're looking for an exceptional educator who shares that belief and is excited to make a meaningful impact every day.


Ready to Join Us?

If you read this and thought, "That's me," we'd love to hear from you. Please include a cover letter on why you would be a great fit for this role.


Learn more about EF Specialists: https://www.efspecialists.com/


Apply