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Executive Secretary Jobs in Santa Rosa, CA (NOW HIRING)

Robert Half

Legal Secretary

Santa Rosa, CA · On-site

$48K - $65K/yr

We are looking for an experienced Legal Secretary to support litigation attorneys in a fast-paced services environment in California. This role is ideal for someone who brings strong organizational ...

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Aurelius Systems

Executive Assistant

Santa Rosa, CA · On-site

Aurelius Systems is hiring an Executive Assistant to work directly alongside our founders and leadership team, owning the systems and coordination that make the company move faster. You'll bring ...

Aurelius Systems

Executive Assistant

Sonoma, CA · On-site

Aurelius Systems is hiring an Executive Assistant to work directly alongside our founders and leadership team, owning the systems and coordination that make the company move faster. You'll bring ...

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All JobsSecretary JobsExecutive Secretary JobsExecutive Secretary Jobs in Santa Rosa, CA

Executive Secretary information

See Santa Rosa, CA salary details

$14

$27

$42

How much do executive secretary jobs pay per hour?

As of Aug 21, 2026, the average hourly pay for executive secretary in Santa Rosa, CA is $27.41, according to ZipRecruiter salary data. Most workers in this role earn between $21.54 and $30.48 per hour, depending on experience, location, and employer.

What is an executive secretary?

Executive Secretaries are administrative professionals who provide high-level support to executives and senior managers within an organization. Their duties often include managing schedules, organizing meetings, handling correspondence, preparing reports, and maintaining confidential records. They play a key role in ensuring the efficiency of executive operations by coordinating communications and acting as a liaison between executives and other staff or external contacts. Executive Secretaries must possess strong organizational, communication, and problem-solving skills, as well as a high degree of discretion and professionalism.

What are the key skills and qualifications needed to thrive as an executive secretary, and why are they important?

To thrive as an Executive Secretary, you need excellent organizational skills, attention to detail, and proficiency in office administration, usually backed by a diploma or degree in business or office management. Familiarity with office software (like Microsoft Office Suite), calendar management tools, and sometimes shorthand or transcription systems is typically required. Strong communication, discretion, and the ability to multitask under pressure set outstanding Executive Secretaries apart. These skills are crucial for ensuring efficient office operations, supporting executives, and maintaining professionalism in high-stakes environments.

How does an executive secretary typically collaborate with senior management and other departments?

An Executive Secretary works closely with senior management, often serving as the primary point of contact for internal and external communications. They coordinate meetings, prepare reports, and handle confidential information, ensuring executives' schedules run smoothly. Collaboration with other departments is common, as Executive Secretaries may help organize cross-functional projects, relay important updates, and facilitate workflow between teams. Strong organizational and interpersonal skills are essential to manage these interactions efficiently and maintain professionalism in high-pressure situations.

What is the difference between Executive Secretary vs Administrative Assistant?

AspectExecutive SecretaryAdministrative Assistant
CredentialsHigh school diploma; some roles prefer post-secondary educationHigh school diploma; some roles may require post-secondary education
Work EnvironmentCorporate offices, executive departmentsVarious settings including offices, schools, healthcare
Employer & Industry UsageUsed in corporate, government, nonprofit sectors for supporting executivesCommon across industries for general administrative support
Primary ResponsibilitiesManaging schedules, handling correspondence, preparing reports for executivesManaging files, scheduling appointments, supporting teams

While both roles involve administrative support, an Executive Secretary primarily assists high-level executives with complex tasks and confidential matters, often requiring specialized skills. An Administrative Assistant provides broader support to teams or departments, handling general administrative duties. The roles overlap in skills like organization and communication but differ in scope and level of responsibility.

Is being an executive secretary a stressful job?

Being an executive secretary can be stressful due to managing multiple tasks, tight deadlines, and high-level communication demands. The role often requires strong organizational skills, multitasking, and the ability to handle pressure in fast-paced environments.

What is the average pay for an executive secretary?

The average salary for an executive secretary typically ranges from $45,000 to $70,000 per year, depending on experience, location, and the size of the organization. Skilled executive secretaries with proficiency in office management tools and strong communication skills tend to earn higher salaries.
More about Executive Secretary jobs

What are the most commonly searched types of Secretary jobs in Santa Rosa, CA?

The most popular types of Secretary jobs in Santa Rosa, CA are:

What are popular job titles related to Executive Secretary jobs in Santa Rosa, CA?

For Executive Secretary jobs in Santa Rosa, CA, the most frequently searched job titles are:

What job categories do people searching Executive Secretary jobs in Santa Rosa, CA look for?

The top searched job categories for Executive Secretary jobs in Santa Rosa, CA are:

What cities near Santa Rosa, CA are hiring for Executive Secretary jobs?

Cities near Santa Rosa, CA with the most Executive Secretary job openings:

Executive Secretary jobs near you
Infographic showing various Executive Secretary job openings in Santa Rosa, CA as of August 2026, with employment types broken down into 86% Full Time, 9% Part Time, and 5% Contract. Highlights an 86% Physical, 4% Hybrid, and 10% Remote job distribution, with an average salary of $57,016 per year, or $27.4 per hour.

High School Principal Administrative Assistant (52 Weeks)

Windsor Public Schools

Windsor, CA • On-site

$66K - $73K/yr

Full-time

Posted 7 days ago

Job description

Position Type:
Secretarial/Clerical/Secretary - 52 week
Date Posted:
8/14/2026
Location:
Windsor High School
High School Principal Administrative Assistant (52 Weeks)
Terms: 52 Week / Grade 4, 7:00 am - 3:30 pm
Salary Range: $66,781.08 - $73,154.72
Position Summary:
The Administrative Assistant to the Principal serves as the primary operational and confidential support for school leadership. Manages daily high school office operations, coordinates communications between staff, students, and parents, and maintains confidential records under the direct supervision of the principal.
Roles & Responsibilities
Financial & Payroll Management
  • Budget Oversight & Reconciliation:
    • Manages departmental budgets and perform regular financial reconciliations to ensure fiscal accuracy.
    • Assists Principal in the preparation of school budget recommendations, compiles and collates data and related information.
    • Oversees or performs recording of all school financial transactions, and cash management of available funds.
    • Monitors operating budget for Windsor High School.
  • Payroll Administration: Process and oversee staff payroll, including the coordination of bi-annual stipend disbursements.
  • Bookkeeping: Serve as the primary bookkeeper for WHS, maintaining precise financial records and documentation for student activity accounts.

Administrative Operations & Scheduling
  • Administrative Coordination:
    • Organize and maintain an efficient and effective office that handles a variety of tasks for administration, faculty, students and parents of the school.
    • Performs lead office administrative work in all functional areas of school operations
    • Advises the Principal on any developments or problems within the district coming to attention and requiring the awareness or action.
    • Follows up on activities which come about as a result of meetings
    • Informs the Principal in an efficient manner of telephone calls; records telephone messages accurately; screens calls to obtain pertinent information from caller and handles caller's inquiries within the scope of authority
    • Screens correspondence and communications requiring Principal's personal attention and prepares replies.
  • Calendar Coordination:
    • Maintains the Principal's schedule and office calendar.
    • Coordinates regular administrative team meetings.
    • Manage and synchronize comprehensive administrative calendars.
  • Meeting Coordination: Facilitate administrative meetings by scheduling, preparing materials and tracking attendance.
  • Interview Scheduling: Coordinate and manage the logistics for candidate interviews and recruitment efforts.

Staff & Human Resources Support
  • Personnel Management:
    • Handles all posting requirements for vacancies
    • Performs a variety of basic liaison functions with staff, parents, students and public officials; explain policies/procedures, answer various questions, coordinate services/assistance and handle special requests or problems routing to staff members as appropriate
  • Workflow Automation: Utilize Informed K12 and Frontline (or similar digital platforms) to streamline administrative workflows and digital forms.

Student Services & Compliance
  • Disciplinary Records: Manage the administrative documentation and processing related to student expulsions.

And any other request of the Principal as she deems fit.
Additional Duties:
  • Analyzes office and administrative procedures.
  • Develops procedures to improve workflow and to effect efficiencies.
  • Participates in professional education secretary organizations, including attendance at conferences and training programs to maintain current in secondary school policies, procedures and technology.

Requirements: Qualifications, Knowledge, Skills, and Abilities:
  • Education: High school diploma required; associate degree or relevant coursework preferred.
  • Experience: Minimum of 5 years of secretarial or administrative support, ideally in a public school setting.
  • Technical Skills: Proficiency in Google Workspace, Student Information Systems (e.g., PowerSchool), Financial Management System (e.g. Munis) and MS Office (e.g. Word, Excel).
  • Interpersonal Skills: Professional phone etiquette, clear written communication, and patience when interacting with adolescents and parents
  • License or Certificate: A Connecticut Motor Vehicle Operator's license.
  • A working knowledge of school administration and related policies, procedures and applicable state and/or federal education laws is required.
  • Must be able to acquire a working knowledge of Board of Education policies, procedures and educational philosophy.
  • A working knowledge of government accounting practices is advantageous.
  • A strong working knowledge of modern office practices, procedures and equipment is required.
  • Must have executive secretary skills, including word processing and data entry. The level of independence in performing work is high, and must be a self-starter with motivation to be part of a team operation.
  • Must be able to utilize the school district's email system.

Application process:
Apply online....www.windsorct.org
Windsor Public Schools is an Equal Opportunity Employer M/F Windsor Public Schools are committed to a policy of equal opportunity/affirmative action for all qualified persons. Windsor Public Schools do not discriminate in any employment practice, education program or educational activity on the basis of race, color, religious creed, sex, age, national origin, ancestry, marital status, sexual orientation, gender identity or expression, disability (including, but not limited to, intellectual disability, past or present history of mental disorder, physical disability or learning disability), genetic information or any other basis prohibited by Connecticut state and/or federal non-discrimination laws. Windsor Public Schools shall not deny access to or a fair opportunity to meet, or otherwise discriminate, against any youth group listed as a patriotic society in Title 36 of the United States Code that wishes to conduct a meeting using school facilities pursuant to Board of Education policy. Windsor Public Schools do not unlawfully discriminate in employment and licensing against qualified persons with a prior criminal conviction. District Title IX Coordinator: Danielle Batchelder, Chief of Operations / 601 Matianuck Avenue, Windsor, CT 06095, 860-687-2000, 860-687-2000 504 Coordinator: Mary Cristofaro, Director of Pupil & Special Education Services / 601 Matianuck Avenue, Windsor, CT 06095, 860-687-2000.

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