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Event Planner Assistant Jobs in Boca Raton, FL (NOW HIRING)

GMGVIP, LLC

Office Assistant

West Palm Beach, FL · On-site

$16.25 - $21.25/hr

  • Medical

  • Dental

  • Vision

  • PTO

Support event planning and hospitality coordination * Manage confidential information with the highest level of discretion Operations & Organization * Track expenses and assist with basic reporting ...

Lux Holdings

Administrative Assistant

Boynton Beach, FL · On-site

$16.75 - $22.75/hr

... event planning. Skills & Requirements Requirements & Skills: Proficient in Microsoft Office • Excellent communication skills both verbal and written • Minimum 3-5 years' experience • Fluent in ...

Lux Holdings

Administrative Assistant

Boynton Beach, FL · On-site

$16.75 - $22.75/hr

... event planning. Skills & Requirements Requirements & Skills: Proficient in Microsoft Office • Excellent communication skills both verbal and written • Minimum 3-5 years' experience • Fluent in ...

Calvary Chapel Church

Administrative Assistant

Parkland, FL · On-site

$16.50 - $22/hr

Administrative Assistant DEPARTMENT: Parkland REPORTS TO: Campus Pastor STATUS: Non-exempt, Hourly ... event planning, etc. * Utilize technology to organize and process the administrative side of ...

Kimley-Horn

Administrative Assistant

Fort Lauderdale, FL

$17.25 - $23.25/hr

  • Medical

  • Dental

  • Vision

  • Retirement

Maintain and upkeep production rooms, supply rooms, and common areas * Assist with event planning and coordination * Run occasional errands * 1+ years in a corporate/professional environment in an ...

Kimley-Horn

Administrative Assistant

Fort Lauderdale, FL · On-site

$17.25 - $23.25/hr

  • Medical

  • Dental

  • Vision

  • Retirement

Maintain and upkeep production rooms, supply rooms, and common areas * Assist with event planning and coordination * Run occasional errands Qualifications * 1+ years in a corporate/professional ...

Kimley-Horn

Administrative Assistant

Fort Lauderdale, FL · On-site

$17.25 - $23.25/hr

  • Medical

  • Dental

  • Vision

  • Retirement

Maintain and upkeep production rooms, supply rooms, and common areas * Assist with event planning and coordination * Run occasional errands Qualifications * 1+ years in a corporate/professional ...

Kimley-Horn

Administrative Assistant

Fort Lauderdale, FL · On-site

$17.25 - $23.25/hr

  • Medical

  • Dental

  • Vision

  • Retirement

Maintain and upkeep production rooms, supply rooms, and common areas * Assist with event planning and coordination * Run occasional errands Qualifications * 1+ years in a corporate/professional ...

Kimley-Horn

Administrative Assistant

Fort Lauderdale, FL

$17.25 - $23.25/hr

  • Medical

  • Dental

  • Vision

  • Retirement

Maintain and upkeep production rooms, supply rooms, and common areas * Assist with event planning and coordination * Run occasional errands Qualifications * 1+ years in a corporate/professional ...

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All JobsEvent Planner JobsEvent Planner Assistant JobsEvent Planner Assistant Jobs in Boca Raton, FL

Event Planner Assistant information

See Boca Raton, FL salary details

$10

$19

$28

How much do event planner assistant jobs pay per hour?

As of Aug 14, 2026, the average hourly pay for event planner assistant in Boca Raton, FL is $19.55, according to ZipRecruiter salary data. Most workers in this role earn between $15.72 and $22.36 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as an event planner assistant, and why are they important?

To thrive as an Event Planner Assistant, you need strong organizational skills, attention to detail, and basic knowledge of event management, usually supported by a relevant degree or experience in hospitality or event coordination. Familiarity with event planning software, budgeting tools, and office productivity suites is commonly required. Outstanding communication, problem-solving abilities, and a proactive attitude help set top candidates apart in this role. These skills ensure smooth event execution, seamless teamwork, and the ability to handle unexpected challenges effectively.

What is an event planner assistant?

Event Planner Assistants are professionals who support event planners in organizing and executing various events such as weddings, conferences, parties, and corporate functions. Their duties typically include coordinating logistics, communicating with vendors, assisting with event setup and breakdown, managing schedules, and handling administrative tasks. They play a crucial role in ensuring events run smoothly by managing details and helping resolve any issues that arise. This entry-level position is ideal for those looking to gain experience in the events industry and develop organizational and interpersonal skills.

Is an event planner assistant a stressful job?

An event planner assistant often works in fast-paced environments with tight deadlines, which can contribute to stress. The role requires strong organizational skills and the ability to handle multiple tasks simultaneously, especially during event setup and execution. However, stress levels vary depending on the workload, event size, and individual coping strategies.

What is the difference between Event Planner Assistant vs Event Coordinator?

AspectEvent Planner AssistantEvent Coordinator
Required CredentialsHigh school diploma; some roles may prefer associate degrees or certifications in event planningHigh school diploma; relevant experience often valued, certifications optional
Work EnvironmentSupportive role, assisting with planning and logistics, often in office or event sitesOversees event execution, manages vendors, and coordinates on-site activities
Employer & Industry UsageEvent planning companies, venues, corporate event departmentsEvent planning firms, corporate event teams, wedding planning companies
Common Search & ComparisonOften compared for entry-level roles or support positions in event planningCompared for roles with more responsibility in managing events

The Event Planner Assistant primarily provides support in planning and logistics, often in entry-level or support roles. The Event Coordinator takes on more responsibility in managing and executing events on-site. Both roles are essential in the event industry but differ in scope and responsibilities.

What are some common challenges faced by event planner assistants, and how can they be managed effectively?

Event Planner Assistants often face challenges such as managing last-minute changes, coordinating with multiple vendors, and maintaining clear communication within a fast-paced environment. To handle these effectively, it's important to stay organized with detailed checklists, remain flexible when unexpected issues arise, and proactively communicate any changes to the team and stakeholders. Building strong relationships with vendors and maintaining a calm, solutions-oriented attitude can also greatly contribute to successful event execution.

What does an event planner assistant do?

An event planner assistant provides administrative support for the scheduling and implementation of special events. In this career, you work under the direct supervision of the planner. Your duties and responsibilities include follow-up contact with vendors, venues, and food service providers to plan the logistics. You also assist with other tasks, such as arranging accommodations for the visitors and renting audio-visual equipment. You often specialize in a particular type of celebration, such as weddings or corporate events.

More about Event Planner Assistant jobs

What are the most commonly searched types of Event Planner jobs in Boca Raton, FL?

The most popular types of Event Planner jobs in Boca Raton, FL are:

What are popular job titles related to Event Planner Assistant jobs in Boca Raton, FL?

For Event Planner Assistant jobs in Boca Raton, FL, the most frequently searched job titles are:

What job categories do people searching Event Planner Assistant jobs in Boca Raton, FL look for?

The top searched job categories for Event Planner Assistant jobs in Boca Raton, FL are:

What cities near Boca Raton, FL are hiring for Event Planner Assistant jobs?

Cities near Boca Raton, FL with the most Event Planner Assistant job openings:

Event Planner Assistant jobs near you
Infographic showing various Event Planner Assistant job openings in Boca Raton, FL as of August 2026, with employment types broken down into 1% As Needed, 74% Full Time, 22% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $40,656 per year, or $19.5 per hour.

Executive Assistant Energy EH & S

Moss

Fort Lauderdale, FL • On-site

Full-time

Re-posted 16 days ago

Job description

COMPANY OVERVIEW
Moss is a national privately held construction firm providing innovative solutions resulting in award-winning projects. With regional offices across the United States, Moss focuses on construction management, solar EPC, design-build, and public-private partnerships. The company's diverse portfolio encompasses a wide range of sectors, including luxury high-rise residential, landmark mixed-use developments, hospitality, K-12 and higher education, justice, solar energy and battery storage, and sports. Moss prides itself on a strong entrepreneurial culture that honors safety, quality, client engagement and employee development. Its employees consistently rank Moss as one of the best places to work.
POSITION SCOPE AND ORGANIZATIONAL IMPACT
Moss' Executive Assistant will enhance the effectiveness of the Environment Health and Safety by providing high-level administrative support with a strong focus on strategic calendar management, scheduling coordination, and organizational support that includes information management, and supporting the preparation of meetings, presentations, and overall organization. In addition, event planning should be a passion for this individual, supporting the Executive's off-site meetings and planning sessions. As an acting extension of the Executive, the ideal candidate will be responsible for establishing and maintaining adequate internal and external working relationships.
ESSENTIAL JOB DUTIES AND RESPONSIBILITIES
  • Provide high-level administrative and operational support to the Environmental Health and Safety Leadership (EH&S) team for the Energy Business, ensuring smooth execution of day-to-day priorities and initiatives.
  • Manage sensitive matters with a high level of confidentiality and discretion especially decisions directly impacting the Executive and business partners.
  • Act as a strategic business partner to the EH&S Leadership Team by anticipating needs, identifying priorities, and proactively resolving administrative and operational issues.
  • Own advanced calendar management for EH&S Leadership Team SVP of EH&S, VP EH&S and Director Programs Processes and Compliance, coordinating complex, cross-functional meetings (Operations, HR, Finance, Technology, vendors, etc.), prioritizing meetings based on business impact, and resolving scheduling conflicts, securing resources, and ensuring seamless execution
  • Lead strategic travel planning and logistics for EH&S Leadership Team, optimizing schedules, managing national itineraries, and ensuring seamless travel execution.
  • Lead coordination of EHS team select workshops, working sessions, and leadership forums, including scheduling, logistics, attendee management, and real-time adjustments to ensure successful delivery.
  • Prepare and reconcile additional expense reports and invoices for the EH&S Leadership Team, maintaining accuracy and adherence to company guidelines.
  • Coordinate team activities and events, including internal and external meetings, offsites, vendor visits, team building events, and celebrations.
  • Support mail distribution and handling (FedEx, UPS, USPS), ensuring timely and accurate routing of correspondence and packages.
  • Serve as a responsive point of contact for the team, handling inquiries and routing requests with professionalism and urgency.
  • Provide high-autonomy executive support, independently executing ad hoc requests across calendar management, communications, and logistics in a fast-paced environment.
  • Support the preparation of presentations and materials, using AI tools as appropriate and ensuring clarity, consistency, and executive-ready quality.
  • Assist with coordination of conferences and industry events, including logistics, materials preparation, and scheduling support.
  • Complete ad hoc projects as assigned such as personal events and/or family needs.
  • Work both autonomously and in collaboration with teammates, colleagues, and external contacts, including collaboration with nested EAs across the organization.
  • Provide backup administrative support for other executives or executive assistants during planned and unplanned absences.
  • Perform other duties as assigned.

EDUCATION AND WORK EXPERIENCE
  • 5+ years of progressively responsible executive assistant experience supporting senior executives is required, (SVP, VP, C-suite preferred).
  • Experience supporting multiple executives simultaneously in a fast-paced environment.
  • Experience preparing executive-level presentations, reports, and communications.
  • Experience handling confidential business and personnel information with discretion.
  • Experience coordinating cross-functional projects and tracking deliverables.
  • Experience managing budgets, expense reporting, purchase orders, and invoice processing.
  • Experience working with vendors and external business partners.
  • Advanced proficiency in Microsoft 365 (Outlook, PowerPoint, Excel, Word, Teams, OneNote)
  • Strong proficiency with Zoom and Microsoft Teams.
  • Experience using SharePoint and OneDrive.
  • Experience with Adobe Acrobat (PDF editing).
  • Experience with SAP, Oracle, Workday, or other procurement systems (if applicable).
  • Familiarity with DocuSign or Adobe Sign.
  • Comfortable learning new technology and AI-enabled productivity tools.
  • Bachelor's degree from a four-year college or university preferred.

Moss is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Apply