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Entry Level Subcontractor Administrator Jobs (NOW HIRING)

TAPANI, Inc.

Project Engineer (Civil)

Battle Ground, WA · On-site

$23.23 - $34.84/hr

This entry-level role is designed to actively impact project performance and field operations ... subcontractors. * Prepare and finalize quotes and transmit to Project Admin to create work orders ...

TAPANI, Inc.

Project Engineer

Caldwell, ID · On-site

$23.23 - $34.84/hr

... subcontractors. * Prepare and finalize quotes and transmit to Project Admin to create work orders ... * Entry-level position; prior internship or field experience in construction preferred. Other ...

Ferguson Construction Company

Accountant

Dayton, OH · On-site

Administer jobs with complex contractual issues independently (e.g. certified payroll reporting ... Track subcontractor lien waivers * Coordinate the billing process with the project team Position ...

Ferguson Construction Company

Accountant

Sidney, OH · On-site

Administer jobs with complex contractual issues independently (e.g. certified payroll reporting ... Track subcontractor lien waivers * Coordinate the billing process with the project team Position ...

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Entry Level Subcontractor Administrator information

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$21K

$80.4K

$148.5K

How much do entry level subcontractor administrator jobs pay per year?

As of Jul 23, 2026, the average yearly pay for entry level subcontractor administrator in the United States is $80,441.00, according to ZipRecruiter salary data. Most workers in this role earn between $50,000.00 and $106,500.00 per year, depending on experience, location, and employer.

What is the difference between Entry Level Subcontractor Administrator vs Entry Level Project Coordinator?

AspectEntry Level Subcontractor AdministratorEntry Level Project Coordinator
Primary RoleManaging subcontractor documentation, contracts, and complianceAssisting in project planning, scheduling, and communication
CredentialsHigh school diploma or equivalent; some certifications preferredHigh school diploma or equivalent; some familiarity with project management tools
Work EnvironmentOffice setting within construction or contracting firmsOffice environment supporting project teams across industries
Industry UsageCommon in construction, contracting, and engineering firmsWidely used across various industries including construction, IT, and manufacturing

While both roles support project execution, the Entry Level Subcontractor Administrator focuses on managing subcontractor-related documentation and compliance, whereas the Entry Level Project Coordinator assists with overall project planning and communication. Both positions require organizational skills and basic industry knowledge, but their specific responsibilities differ based on project scope and focus.

More about Entry Level Subcontractor Administrator jobs
What are the most commonly searched types of Subcontractor Administrator jobs? The most popular types of Subcontractor Administrator jobs are:
What job categories do people searching Entry Level Subcontractor Administrator jobs look for? The top searched job categories for Entry Level Subcontractor Administrator jobs are:
Entry Level Subcontractor Administrator jobs near you
Infographic showing various Entry Level Subcontractor Administrator job openings in the United States as of July 2026, with employment types broken down into 1% As Needed, 86% Full Time, 10% Part Time, 1% Temporary, and 2% Contract. Highlights an 94% Physical, 2% Hybrid, and 4% Remote job distribution, with an average salary of $80,441 per year, or $38.7 per hour.
Project Engineer (Civil)

Project Engineer (Civil)

TAPANI, Inc.

Battle Ground, WA • On-site

$23.23 - $34.84/hr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 13 days ago

Tapani Inc. rating

7.8

Company rating: 7.8 out of 10

Based on 7 frontline employees who took The Breakroom Quiz

Job description

Description
The Project Engineer serves as a key support role within project teams, assisting in various aspects of project coordination and execution. This entry-level role is designed to actively impact project performance and field operations, going beyond administrative assistance to contribute to project planning, cost control, and operational excellence. The Project Engineer will work closely with Project Managers, Superintendents, and field teams to ensure successful project execution.
Responsibilities
  • Daily Reporting and Analysis: Ensure consistent and accurate project documentation.
    • Organize and transmit tickets and pertinent information to Project Admins.
    • Review and approve daily reports and timecards.
    • Monitor accurate quantity and time tracking against correct phase codes.
    • Correlate phase quantity tracking to contract item/pay item tracking.
    • Review daily labor and equipment productivity and report findings to the project team.
    • Measure quantities, report the results, and track progress.
  • Cost Control and Forecasting: Assist in managing project costs and trends.
    • Monitor subcontractors and material cost control through site visits, tickets, and reviewing daily reports.
    • Identify cost trends and communicate them to the Project Manager or Superintendent.
    • Track and forecast potential budget impacts based on field observations.
  • Schedule Management: Support and eventually lead schedule tracking.
    • Assist in creating the overall project schedule and the initial 3-week schedule.
    • Maintain and update the 3-week schedules during construction.
    • Attend weekly logistics meetings and raise scheduling concerns to the Superintendent or Project Manager.
  • Project Compliance and Coordination: Ensure adherence to regulatory and internal standards.
    • Track permit-related inspections (e.g., building, plumbing, ROW, special access).
    • Monitor apprenticeship and DBE compliance reporting.
    • Manage submittals and RFIs during construction.
    • Assist with coordination of subcontractor and supplier activities, and place necessary orders (e.g., materials, small tools, trucks, equipment).
    • Maintain project documentation and ensure project records are up-to-date.
  • Operational Excellence and Field Engagement: Drive continuous improvement on site.
    • Identify waste, inefficiencies, and potential bottlenecks.
    • Perform field site visits to foster crew morale and gather improvement insights.
    • Build strong field relationships based on curiosity and respect.
  • Project Start-up and Close-out: Support critical project transitions.
    • Attend bid handoffs and department update meetings.
    • Assist or perform subcontractor and supplier buyouts.
    • Verify scopes, prices, and identify scope gaps between subcontractors.
    • Prepare and finalize quotes and transmit to Project Admin to create work orders and purchase orders.
    • Contribute to creating project schedules and startup checklists.
    • Help with preconstruction meeting preparations and project submittals.
    • Participate in finalizing job cost history, creating project resumes, and recording lessons learned.
  • Regulatory and Safety Compliance: Support erosion control and safety documentation.
    • Assist with erosion control compliance documentation.
    • Complete confined space forms and incident reports as needed.
  • Uphold Tapani's Purpose document: Demonstrate actions and behaviors that align with Tapani's Purpose and Values (Purpose and Values)

Essential Skills
  • Strong analytical and organizational skills
  • Effective written and verbal communication
  • Ability to identify trends and propose practical solutions
  • Comfortable with construction technology platforms
  • Ability to develop positive working relationships with field and office teams

Additional Skills & Qualifications
  • Entry-level position; prior internship or field experience in construction preferred

Job Type & Location
This is a full-time position based out of Battle Ground, WA, with travel to job sites across Oregon and Washington as needed.
Pay and Benefits
The pay range for this position is $23.23 - $34.84 per hour, depending on experience.
Tapani Inc. offers a comprehensive benefits package, which may include:
  • Monthly $75 phone allowance or company phone
  • Comprehensive Medical Insurance plans with low to $0 monthly premiums
  • Additional voluntary insurance options include: Dental, Vision, and a wide variety of Supplemental insurances.
  • Flexible Paid Time Off and Sick Time
  • Company Paid Life Insurance
  • 401(k) options with up to 4% employer match
  • See the full list of benefits here

About Tapani Inc.
Tapani Inc. is a family-owned and operated construction company serving the Pacific Northwest since 1983. We specialize in site development, transportation, utility, and environmental projects. Our success is built on teamwork, integrity, and a commitment to safety and quality. Tapani's employees take pride in delivering exceptional work while contributing to strong communities.
Equal Opportunity Employer
Tapani Inc. is an equal opportunity employer. All qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.
Disclaimers
Physical ability to perform assigned tasks, lift, push and pull 20 pounds at a time, and ability to sit, stand and work on a computer for prolonged periods of time.
This job description does not contain a comprehensive list of all job responsibilities of this position. Tapani reserves the right to modify the duties and responsibilities of the position as it deems necessary.

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