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Assistant Subcontractor Administrator Jobs (NOW HIRING)

Astrion

Subcontracts Administrator

Arlington, VA · Hybrid

$85K - $95K/yr

The administrator will assist in formulating price strategies and price-to-win plans alongside prime contract and project leads. Additionally, the role involves reviewing and drafting subcontract ...

Astrion

Subcontracts Administrator

Arlington, VA · On-site

The administrator will assist in formulating price strategies and price-to-win plans alongside prime contract and project leads. Additionally, the role involves reviewing and drafting subcontract ...

Bechtel

Subcontract Administrator

Oak Ridge, TN

In this role, you will assist Subcontract Administrators in completion of routine duties, closeout, data gathering, document preparation, presentations, and training sessions. You will prepare status ...

Worley

Subcontracts Administrator

Houston, TX · On-site

You will assist with the planning, solicitation, evaluation, negotiation, award, administration ... Reviewing subcontractor deliverables, schedules, invoices, and supporting documentation for ...

Bechtel

Subcontract Administrator

Oak Ridge, TN · On-site

In this role, you will assist Subcontract Administrators in completion of routine duties, closeout, data gathering, document preparation, presentations, and training sessions. You will prepare status ...

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All JobsSubcontractor Administrator JobsAssistant Subcontractor Administrator Jobs

Assistant Subcontractor Administrator information

See salary details

$26K

$68.2K

$136.5K

How much do assistant subcontractor administrator jobs pay per year?

As of Jul 27, 2026, the average yearly pay for assistant subcontractor administrator in the United States is $68,215.00, according to ZipRecruiter salary data. Most workers in this role earn between $45,000.00 and $80,500.00 per year, depending on experience, location, and employer.

What does an Assistant Subcontractor Administrator do?

An Assistant Subcontractor Administrator supports the management and administration of subcontractor agreements within a construction or project management company. Their responsibilities typically include helping to prepare and review subcontract documents, tracking compliance and deadlines, coordinating communication between project teams and subcontractors, and ensuring that all documentation is accurate and up to date. They play a key role in maintaining organized records and supporting the smooth execution of contracts, often reporting to a Senior Subcontract Administrator or Contracts Manager.

What are the typical daily responsibilities of an Assistant Subcontractor Administrator, and how does this role interact with project teams?

An Assistant Subcontractor Administrator typically manages subcontract documentation, tracks contract compliance, and assists with invoice processing and change orders. On a daily basis, you may coordinate with project managers, procurement staff, and subcontractors to ensure all contractual requirements are being met and project timelines are maintained. The role often involves updating records, responding to queries, and helping resolve any issues related to subcontract agreements. Collaboration and clear communication are key, as you’ll regularly serve as a liaison between internal teams and external vendors to facilitate smooth project execution.

What is the difference between Assistant Subcontractor Administrator vs Subcontractor Administrator?

AspectAssistant Subcontractor AdministratorSubcontractor Administrator
CredentialsTypically requires basic administrative or industry-specific certificationsUsually needs more experience and advanced certifications in contract management
Work EnvironmentSupports subcontractor management teams, often in office or site settingsLeads subcontractor coordination, often overseeing multiple projects
ResponsibilitiesAssists with document processing, scheduling, and communicationManages subcontractor contracts, compliance, and performance oversight

The Assistant Subcontractor Administrator primarily supports the subcontractor management team with administrative tasks, while the Subcontractor Administrator takes on more responsibility for managing contracts and ensuring subcontractor performance. The roles differ mainly in scope and level of responsibility, with the Assistant role serving as a support position within the subcontractor management process.

What are the key skills and qualifications needed to thrive as an Assistant Subcontractor Administrator, and why are they important?

To thrive as an Assistant Subcontractor Administrator, you need strong organizational skills, attention to detail, and a background in construction management or business administration. Familiarity with contract management software, Microsoft Office Suite, and document control systems is typically required. Effective communication, problem-solving abilities, and teamwork are essential soft skills for coordinating with subcontractors and internal teams. These skills ensure accurate contract administration, compliance, and smooth project execution.
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Assistant Subcontractor Administrator jobs near you
Infographic showing various Assistant Subcontractor Administrator job openings in the United States as of July 2026, with employment types broken down into 1% As Needed, 86% Full Time, 10% Part Time, 1% Temporary, and 2% Contract. Highlights an 94% Physical, 2% Hybrid, and 4% Remote job distribution, with an average salary of $68,215 per year, or $32.8 per hour.
Estimating Assistant Subcontractor Outreach Caller

Estimating Assistant Subcontractor Outreach Caller

RAFFERTY CONSTRUCTION INC

Franklin, IN

$16/hr

Full-time

Posted 22 days ago

Job description

Job Summary
We are seeking a reliable and detail-oriented individual to join our estimating team as a Subcontractor Outreach Caller. This role is focused on making outbound calls to subcontractors throughout the day to gather interest, availability, and project-specific information, followed by accurate data entry into our internal spreadsheets and systems, as well as entering Purchase Orders, Change Orders, and various other admin duties. This is NOT a sales call position.
Key Responsibilities
  • Make high-volume outbound calls to subcontractors and suppliers to request bids, confirm scope, check availability, and follow up on outstanding quotes
  • Clearly communicate project details and bid requirements over the phone
  • Accurately document all call outcomes, pricing information, subcontractor responses, and notes in Google spreadsheets and company databases
  • Maintain organized records of subcontractor contacts, bid statuses, and communication history
  • Assist with basic follow-up emails when needed
  • Enter Purchase Orders, Change Orders and any other duties the Project Manager and Estimators may need
Qualifications
  • Strong verbal communication skills and clear, professional phone presence
  • Comfortable making repetitive outbound calls throughout the workday
  • Excellent attention to detail and data entry accuracy
  • Proficient in Google Sheet (sorting, filtering, basic formulas)
  • Ability to work independently and stay focused in a structured, task-oriented environment
  • Previous experience in cold calling, telemarketing, inside sales, or construction-related administrative roles is a plus (but not required)
Ideal Candidate You are organized, persistent, comfortable on the phone, and take pride in keeping information accurate and up-to-date. This is a great entry-level or steady role for someone who enjoys straightforward, process-driven work in the construction industry.
If you are reliable, have a strong work ethic, and are looking for consistent daily responsibilities, we’d like to hear from you!