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Assistant Subcontractor Administrator Jobs (NOW HIRING)

Astrion

Subcontracts Administrator

Arlington, VA · Hybrid

$85K - $95K/yr

The administrator will assist in formulating price strategies and price-to-win plans alongside prime contract and project leads. Additionally, the role involves reviewing and drafting subcontract ...

Astrion

Subcontracts Administrator

Arlington, VA · On-site

$85K - $110K/yr

The administrator will assist in formulating price strategies and price-to-win plans alongside prime contract and project leads. Additionally, the role involves reviewing and drafting subcontract ...

Worley

Subcontracts Administrator

Houston, TX · On-site

You will assist with the planning, solicitation, evaluation, negotiation, award, administration ... Reviewing subcontractor deliverables, schedules, invoices, and supporting documentation for ...

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Assistant Subcontractor Administrator information

See salary details

$26K

$68.2K

$136.5K

How much do assistant subcontractor administrator jobs pay per year?

As of Aug 17, 2026, the average yearly pay for assistant subcontractor administrator in the United States is $68,215.00, according to ZipRecruiter salary data. Most workers in this role earn between $45,000.00 and $80,500.00 per year, depending on experience, location, and employer.

What does an assistant subcontractor administrator do?

An Assistant Subcontractor Administrator supports the management and administration of subcontractor agreements within a construction or project management company. Their responsibilities typically include helping to prepare and review subcontract documents, tracking compliance and deadlines, coordinating communication between project teams and subcontractors, and ensuring that all documentation is accurate and up to date. They play a key role in maintaining organized records and supporting the smooth execution of contracts, often reporting to a Senior Subcontract Administrator or Contracts Manager.

What are the typical daily responsibilities of an assistant subcontractor administrator, and how does this role interact with project teams?

An Assistant Subcontractor Administrator typically manages subcontract documentation, tracks contract compliance, and assists with invoice processing and change orders. On a daily basis, you may coordinate with project managers, procurement staff, and subcontractors to ensure all contractual requirements are being met and project timelines are maintained. The role often involves updating records, responding to queries, and helping resolve any issues related to subcontract agreements. Collaboration and clear communication are key, as you’ll regularly serve as a liaison between internal teams and external vendors to facilitate smooth project execution.

What are the key skills and qualifications needed to thrive as an assistant subcontractor administrator, and why are they important?

To thrive as an Assistant Subcontractor Administrator, you need strong organizational skills, attention to detail, and a background in construction management or business administration. Familiarity with contract management software, Microsoft Office Suite, and document control systems is typically required. Effective communication, problem-solving abilities, and teamwork are essential soft skills for coordinating with subcontractors and internal teams. These skills ensure accurate contract administration, compliance, and smooth project execution.

What is the difference between Assistant Subcontractor Administrator vs Subcontractor Administrator?

AspectAssistant Subcontractor AdministratorSubcontractor Administrator
CredentialsTypically requires basic administrative or industry-specific certificationsUsually needs more experience and advanced certifications in contract management
Work EnvironmentSupports subcontractor management teams, often in office or site settingsLeads subcontractor coordination, often overseeing multiple projects
ResponsibilitiesAssists with document processing, scheduling, and communicationManages subcontractor contracts, compliance, and performance oversight

The Assistant Subcontractor Administrator primarily supports the subcontractor management team with administrative tasks, while the Subcontractor Administrator takes on more responsibility for managing contracts and ensuring subcontractor performance. The roles differ mainly in scope and level of responsibility, with the Assistant role serving as a support position within the subcontractor management process.

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Assistant Subcontractor Administrator jobs near you
Infographic showing various Assistant Subcontractor Administrator job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 75% Full Time, 21% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $68,215 per year, or $32.8 per hour.

Subcontracts Administrator

Astrion

Arlington, VA • Hybrid

$85K - $95K/yr

Full-time

Re-posted 2 days ago

Job description

Overview

Subcontracts Administrator

LOCATION: Arlington, VA (Hybrid)

JOB STATUS: Full-time

CLEARANCE: Ability to obtain TS/SCI

CERTIFICATION: N/A

TRAVEL: Less than 10%

SALARY RANGE: $85k - $110k

Astrion has an exciting opportunity for an experienced Subcontracts Administrator. The Subcontracts Administrator will support both pre- and post-award subcontract administration within the internal subcontracts team. This role includes soliciting and managing subcontracts, modifications, and task/delivery orders. The administrator will assist in formulating price strategies and price-to-win plans alongside prime contract and project leads. Additionally, the role involves reviewing and drafting subcontract solicitation packages, conducting price analysis of subcontractor proposals, and negotiating agreements.

The position requires strong compliance management with Contractor Purchasing System Review (CPSR) requirements and the Astrion Procurement Manual, as well as maintaining effective communication with both internal and external stakeholders.

REQUIRED QUALIFICATIONS / SKILLS

  • Bachelor’s degree with 2-4 years of experience.
    • A Diploma or GED with 5+ years of experience may be substituted in lieu of a degree.
  • Minimum of 5 years of experience in a supervisory or managerial role.
  • Experience in subcontracts administration or procurement supporting U.S. Government subcontracts, Civil, or Commercial clients.
  • Expertise in managing and supporting proposals within high-pressure, fast-paced environments for Defense, National Security, or Civil federal acquisitions.
  • Comprehensive knowledge of negotiating and administering various contract types, including Firm Fixed-Price (FFP), Firm-Fixed-Price Level-of-Effort (FFPLOE), Cost-Plus-Fixed-Fee (CPFF) Term and Level of Effort (LOE), Time and Materials (T&M), and Indefinite-Delivery/Indefinite-Quantity (IDIQ) contracts.
  • In-depth understanding of federal acquisition regulations (FAR), General Services Administration (GSA) schedules, Government-wide Acquisition Contracts (GWACs), and IDIQ contract vehicles.
  • U.S. citizenship and the ability to obtain a TS/SCI clearance.

RESPONSIBILITIES

  • Provide comprehensive pre- and post-award subcontract administration support, including soliciting and managing subcontracts, modifications, and task and delivery orders.
  • Assist in formulating price strategies and price-to-win plans in collaboration with prime contract and project leads.
  • Review prime solicitation packages and draft subcontract solicitation packages to support prime proposals.
  • Conduct price analysis evaluations of subcontractor proposals and write detailed subcontract price analysis narratives for prime contract proposals.
  • Process task orders and modifications, ensuring timely execution and compliance.
  • Serve as the primary interface between Astrion and subcontractors throughout both pre- and post-award phases.
  • Negotiate subcontract agreements and prepare small business subcontracting plans for proposal efforts.
  • Ensure incorporation of appropriate prime contract flow downs, company, and agency provisions into subcontract agreements.
  • Maintain subcontract files, ensuring compliance with Contractor Purchasing System Review (CPSR) requirements and the Astrion Procurement Manual.
  • Work collaboratively as part of a team, ensuring clear and effective communication with both internal and external clients.