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Assistant Subcontractor Administrator Jobs (NOW HIRING)

Robert Half

Subcontract Administrator

El Segundo, CA · On-site

$90K - $100K/yr

... Assist engineering, quality, accounting, production, logistics, and project management teams to ... report subcontractor status updates to management Track shipments and deliveries while advising ...

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$26K

$68.2K

$136.5K

How much do assistant subcontractor administrator jobs pay per year?

As of Jun 8, 2026, the average yearly pay for assistant subcontractor administrator in the United States is $68,215.00, according to ZipRecruiter salary data. Most workers in this role earn between $45,000.00 and $80,500.00 per year, depending on experience, location, and employer.

What does an Assistant Subcontractor Administrator do?

An Assistant Subcontractor Administrator supports the management and administration of subcontractor agreements within a construction or project management company. Their responsibilities typically include helping to prepare and review subcontract documents, tracking compliance and deadlines, coordinating communication between project teams and subcontractors, and ensuring that all documentation is accurate and up to date. They play a key role in maintaining organized records and supporting the smooth execution of contracts, often reporting to a Senior Subcontract Administrator or Contracts Manager.

What are the typical daily responsibilities of an Assistant Subcontractor Administrator, and how does this role interact with project teams?

An Assistant Subcontractor Administrator typically manages subcontract documentation, tracks contract compliance, and assists with invoice processing and change orders. On a daily basis, you may coordinate with project managers, procurement staff, and subcontractors to ensure all contractual requirements are being met and project timelines are maintained. The role often involves updating records, responding to queries, and helping resolve any issues related to subcontract agreements. Collaboration and clear communication are key, as you’ll regularly serve as a liaison between internal teams and external vendors to facilitate smooth project execution.

What is the difference between Assistant Subcontractor Administrator vs Subcontractor Administrator?

AspectAssistant Subcontractor AdministratorSubcontractor Administrator
CredentialsTypically requires basic administrative or industry-specific certificationsUsually needs more experience and advanced certifications in contract management
Work EnvironmentSupports subcontractor management teams, often in office or site settingsLeads subcontractor coordination, often overseeing multiple projects
ResponsibilitiesAssists with document processing, scheduling, and communicationManages subcontractor contracts, compliance, and performance oversight

The Assistant Subcontractor Administrator primarily supports the subcontractor management team with administrative tasks, while the Subcontractor Administrator takes on more responsibility for managing contracts and ensuring subcontractor performance. The roles differ mainly in scope and level of responsibility, with the Assistant role serving as a support position within the subcontractor management process.

What are the key skills and qualifications needed to thrive as an Assistant Subcontractor Administrator, and why are they important?

To thrive as an Assistant Subcontractor Administrator, you need strong organizational skills, attention to detail, and a background in construction management or business administration. Familiarity with contract management software, Microsoft Office Suite, and document control systems is typically required. Effective communication, problem-solving abilities, and teamwork are essential soft skills for coordinating with subcontractors and internal teams. These skills ensure accurate contract administration, compliance, and smooth project execution.
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What cities are hiring for Assistant Subcontractor Administrator jobs? Cities with the most Assistant Subcontractor Administrator job openings:
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Assistant Subcontractor Administrator jobs near you
Infographic showing various Assistant Subcontractor Administrator job openings in the United States as of May 2026, with employment types broken down into 95% Full Time, 2% Part Time, and 3% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $68,215 per year, or $32.8 per hour.

Subcontractor Administrator & Compliance Specialist

Prairie Band, LLC & Subsidiaries

Mayetta, KS • On-site

Full-time

Posted 3 days ago

Job description

Description:

Position Title: Subcontract Administrator & Compliance Specialist

Job Classification: Full-Time

Work Schedule: Monday-Friday, 8 – 5 pm

Reporting Relationship: Compliance Manager

Location: Remote


Description:

The Subcontract & Compliance Specialist will support the administration and compliance oversight of federal contracts subject to the Service Contract Act (SCA) (now the Service Contract Labor Standards under FAR Part 22). This role is responsible for ensuring proper subcontract administration, labor classification compliance, wage determination implementation, and adherence to applicable FAR, DFARS, HHSAR and Department of Labor (DOL) requirements.

This position works closely with Contracts, HR, Payroll, Accounting, and Program Management to ensure accurate and timely compliance with SCA labor standards and subcontract flow-down requirements. This position will support the Contract & Compliance Department with DBA related matters on a as needed basis.

Requirements:

Responsibilities:


Compliance Administration

· Review prime contracts & modifications to identify applicable SCA clauses (including FAR 52.222-41 and related provisions).

· Analyze and implement Wage Determinations (WDs) and applicable updates.

· Ensure proper labor classification alignment with DOL wage determinations.

· Monitor compliance with health & welfare (H&W) benefit requirements.

· Support audits related to SCA compliance, as requested by Contracts & Compliance Manager.

· Support audits related to DBA, as requested by Contracts & Compliance Manager.

· Maintain documentation supporting compliance requirements.

· Coordinate with HR and Payroll to validate compensation alignment with WD requirements.

· Track contract modifications affecting wage determinations and labor categories.

· Set up contracts, contract modifications, and wage updates in ERP system.


Subcontract Administration

· Draft, review, and administer subcontracts under SCA-covered prime contracts

· Draft, review, & administer subcontracts under DBA-covered prime contracts, as required by Contracts Manager

· Ensure proper FAR, DFARS, and SCA clause flow-down to subcontractors.
· Verify subcontractor compliance with wage determinations and certified payroll requirements (if applicable).

Maintain subcontract compliance files.

Set up subcontracts and consulting agreements in ERP system.

Support monitoring of subcontractor labor categories and WD application.

Regulatory & Reporting Support

· Assist with preparation of compliance reports and internal audits.

· Track regulatory updates affecting SCA contracts.

· Support implementation of policies and SOPs related to SCA and subcontract compliance.

· Provide guidance to internal stakeholders on SCA labor standards requirements.


Requirements:

  • Bachelor’s degree in business administration, Finance, Accounting, or related field (or equivalent experience).
  • 2+ years of experience supporting federal contracts.
  • Working knowledge of: - FAR Part 22, SCA, Davis Bacon (DBA), Wage Determinations & subcontract flow-down requirements
  • Experience coordinating with HR and Payroll regarding labor compliance.
  • Strong analytical and documentation skills.
  • Proficiency in Microsoft Office (Excel, Word, Teams, SharePoint).

Preferred:

· Experience with DOL wage determination analysis.

· Familiarity with compliance audits.

· Knowledge of FAR, DFARS, HHSAR and other federal regulations.

· Experience in professional services or healthcare services contracts.

· Experience with contract management systems (e.g., Unanet)

Core Competencies

· Attention to detail

· Regulatory interpretation

· Cross-functional collaboration

· Risk identification and mitigation

· Documentation and record retention discipline

· Strong written and verbal communication skills


Additional Duties:

Additional duties and responsibilities may be added to this job description at any time. The job description does not state or imply that these are the only activities to be performed by the employee holding this position. Employees are required to follow any other job-related instructions and to perform any other job-related responsibilities as requested by their supervisor.


Tribal Preference Exercised:

Prairie Band, LLC is subject to Title 22: Employment Code of the Prairie Band Potawatomi Nation. In accordance with Title 22, this position is designated as a TIER 2 position. Preference will be given to individuals to the extent required pursuant to Section 22-2- 4(8).


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