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Assistant Subcontractor Administrator Jobs in Minnesota

Big-D Companies

Project Administrator

Saint Paul, MN · On-site

$60 - $80/hr

The ideal candidate will collaborate with project managers, estimators, subcontractors, vendors ... Maintain and organize project documentation and reports. * Assist with scheduling planning meetings ...

Big-D

Project Administrator

Saint Paul, MN

The ideal candidate will collaborate with project managers, estimators, subcontractors, vendors ... Maintain and organize project documentation and reports. * Assist with scheduling planning meetings ...

Big-D

Project Administrator

Saint Paul, MN · On-site

The ideal candidate will collaborate with project managers, estimators, subcontractors, vendors ... Maintain and organize project documentation and reports. * Assist with scheduling planning meetings ...

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Assistant Subcontractor Administrator information

What does an assistant subcontractor administrator do?

An Assistant Subcontractor Administrator supports the management and administration of subcontractor agreements within a construction or project management company. Their responsibilities typically include helping to prepare and review subcontract documents, tracking compliance and deadlines, coordinating communication between project teams and subcontractors, and ensuring that all documentation is accurate and up to date. They play a key role in maintaining organized records and supporting the smooth execution of contracts, often reporting to a Senior Subcontract Administrator or Contracts Manager.

What are the typical daily responsibilities of an assistant subcontractor administrator, and how does this role interact with project teams?

An Assistant Subcontractor Administrator typically manages subcontract documentation, tracks contract compliance, and assists with invoice processing and change orders. On a daily basis, you may coordinate with project managers, procurement staff, and subcontractors to ensure all contractual requirements are being met and project timelines are maintained. The role often involves updating records, responding to queries, and helping resolve any issues related to subcontract agreements. Collaboration and clear communication are key, as you’ll regularly serve as a liaison between internal teams and external vendors to facilitate smooth project execution.

What are the key skills and qualifications needed to thrive as an assistant subcontractor administrator, and why are they important?

To thrive as an Assistant Subcontractor Administrator, you need strong organizational skills, attention to detail, and a background in construction management or business administration. Familiarity with contract management software, Microsoft Office Suite, and document control systems is typically required. Effective communication, problem-solving abilities, and teamwork are essential soft skills for coordinating with subcontractors and internal teams. These skills ensure accurate contract administration, compliance, and smooth project execution.

What is the difference between Assistant Subcontractor Administrator vs Subcontractor Administrator?

AspectAssistant Subcontractor AdministratorSubcontractor Administrator
CredentialsTypically requires basic administrative or industry-specific certificationsUsually needs more experience and advanced certifications in contract management
Work EnvironmentSupports subcontractor management teams, often in office or site settingsLeads subcontractor coordination, often overseeing multiple projects
ResponsibilitiesAssists with document processing, scheduling, and communicationManages subcontractor contracts, compliance, and performance oversight

The Assistant Subcontractor Administrator primarily supports the subcontractor management team with administrative tasks, while the Subcontractor Administrator takes on more responsibility for managing contracts and ensuring subcontractor performance. The roles differ mainly in scope and level of responsibility, with the Assistant role serving as a support position within the subcontractor management process.

What are the most commonly searched types of Subcontractor Administrator jobs in Minnesota?

The most popular types of Subcontractor Administrator jobs in Minnesota are:

What are popular job titles related to Assistant Subcontractor Administrator jobs in Minnesota?

For Assistant Subcontractor Administrator jobs in Minnesota, the most frequently searched job titles are:

What job categories do people searching Assistant Subcontractor Administrator jobs in Minnesota look for?

The top searched job categories for Assistant Subcontractor Administrator jobs in Minnesota are:

What cities in Minnesota are hiring for Assistant Subcontractor Administrator jobs?

Cities in Minnesota with the most Assistant Subcontractor Administrator job openings:

Assistant Subcontractor Administrator jobs near you

Risk Analyst - Subcontractor Prequalification

McGough Construction

Saint Paul, MN • On-site

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Re-posted 20 days ago

Job description

McGough is a respected partner that brings six generations of experience to high profile, unique and complex construction projects. We take great pride in our people and their extraordinary expertise in planning, development, construction and facility management. McGough employee tenure reflects the commitment and pride we share in our work. Ask anyone who knows us - the caliber of our people sets us apart.
RISK ANALYST (SUBCONTRACTOR PREQUALIFICATION)
The Subcontractor Prequalification Risk Analyst is responsible for managing McGough's corporate risk assessment process for third-party partners, primarily subcontractors and other critical vendors. This role supports project teams by evaluating subcontractors against established financial, safety, insurance, bonding, and risk standards prior to engagement. The analyst collaborates closely with Operations, Finance, Safety, Legal, and external partners to ensure consistent application of the company's prequalification and risk management processes.
QUALIFICATIONS
Required:
  • 2-4+ years of experience in finance, accounting, insurance, risk management, or a related field
  • Detail oriented and ability to work with a high degree of accuracy

Preferred:
  • 4-7 years of industry experience in insurance or risk management or similar experience.
  • Four-year degree in Business or related degree

Skills:
  • Strong attention to detail with the ability to produce accurate, high-quality work.
  • Demonstrated ability to work independently, manage multiple priorities, and meet established deadlines.
  • Excellent organizational skills with the ability to manage multiple projects simultaneously.
  • Strong verbal and written communication skills, with the ability to build relationships and effectively advise stakeholders at all levels of the organization.
  • Strong analytical, critical thinking, and problem-solving skills, with the ability to gather, synthesize, and evaluate information from multiple sources.
  • Ability to handle confidential and sensitive information with discretion and maintain privacy.
  • Ability to professionally communicate concerns, navigate conflict, and exercise sound judgment.
  • Positive, proactive attitude with a commitment to continuous learning and professional development.
  • Advanced proficiency in Microsoft Office Suite, particularly Excel, Word, and Outlook.

CORE RESPONSIBILITIES
Subcontractor Prequalification
  • Administer McGough's prequalification process for all trade partners
  • Review and analyze all documentation submitted for subcontractor prequalification, including financial statements, safety records (OSHA 300A logs, EMR, etc.), certificates of insurance, bonding capacity letters, litigation history, and other relevant information to assess compliance with prequalification requirements.
  • Review external financial statements and prepare financial analysis summaries
  • Assist in maintaining the subcontractor prequalification database, ensuring the accuracy of records, supporting documentation, and expiration tracking.
  • Manage and maintain the subcontractor restricted list, serving as the primary point of contact for internal stakeholders regarding restricted statuses.
  • Evaluate requests for exceptions involving restricted subcontractors and assist in developing and implementing risk mitigation plans when appropriate.

Subcontractor Default Insurance Referrals
  • Partner with Operations and other internal stakeholders to determine subcontractor referral requirements on a project-specific basis.
  • Collect, track, and review all documentation and information required for subcontractor default insurance referrals.
  • Coordinate with the Risk Manager and external partners to ensure information is distributed accurately and within required timeframes.
  • Monitor referral approvals and denials and communicate outcomes to internal stakeholders as needed.

Additional Responsibilities
  • Serve as an active member of the Risk Team, contributing to departmental objectives and collaborating on key initiatives and priorities.
  • Work closely with internal teams, subcontractors, and external stakeholders to support and align risk management efforts across the organization.
  • Perform additional duties and responsibilities as assigned.

OFFICE AND TRAVEL
Office: Primarily works in corporate office out of Roseville. Eligible for hybrid position.
Travel: May be minimal travel between office locations and to insurance/risk related conferences. 5% of travel time with additional opportunities for travel if interested.
PHYSICAL REQUIREMENTS
The physical requirements listed here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Position involves sitting for extended periods of time at employee's work station. Employee needs to be able to lift up to 20 pounds as frequently as needed to move objects; dexterity to write and manipulate computer keyboard and mouse; ability to hear and speak clearly; and ability to distinguish between colors on graphs and charts.
Occasionally, employee will be required to visit construction jobsites which may expose the employee to dirt, dust, uneven surfaces, outdoor weather conditions and extreme temperatures.
In alignment with our commitment to pay transparency, the base salary range for this position is $69,300-90,000, excluding fringe benefits or potential bonuses. If you join McGough, your final base salary will be determined by several factors, including geography, location, skills, education, and experience. Furthermore, we place significant value on pay equity among our current team members as part of any final job offer.
Please note that the range provided above reflects the hiring range for this role. Hiring near the top end of this range would be atypical, as we aim to allow room for future salary growth. Additionally, McGough offers a comprehensive compensation and benefits package. This includes insurance coverage for medical, dental, vision, life, and disability. We also provide generous retirement plans, voluntary benefit plans, parental leave, substantial paid time off, and holiday pay.
#IND-PC
Accessibility: If you need an accommodation as part of the employment process please contact Human Resources at
Email: HR@mcgough.com
Equal Opportunity Employer, including disabled and veterans.
If you want to view the Know Your Rights: Workplace Discrimination is Illegal poster, please choose your language: English - Spanish - Arabic - Chinese
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If you want to view the Pay Transparency Policy Statement, please click the link: English

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