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Assistant Subcontractor Administrator Jobs in Minnesota

APi Inc

Project Manager 1

New Brighton, MN · On-site

$73K - $110K/yr

Review drawings and assist/lead during field check stage of the project * May also conduct estimating and design functions * Oversee work of subcontractors * Administer construction contracts ...

Ap

Preconstruction Coordinator

Bloomington, MN · On-site

Build and maintain subcontractor relationships; assist with the facilitation of bids and ... Act as administrator for regional solicitation software users. * Train secondary users on ...

Dragados

Landside Bridge Design Lead

Virginia, MN · On-site

$90 - $120/hr

Research, plan, design, and administer engineering design project applying knowledge of design ... Oversee the maintenance of the Project Contacts, track subcontractor & supplier paperwork ...

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Assistant Subcontractor Administrator information

What does an assistant subcontractor administrator do?

An Assistant Subcontractor Administrator supports the management and administration of subcontractor agreements within a construction or project management company. Their responsibilities typically include helping to prepare and review subcontract documents, tracking compliance and deadlines, coordinating communication between project teams and subcontractors, and ensuring that all documentation is accurate and up to date. They play a key role in maintaining organized records and supporting the smooth execution of contracts, often reporting to a Senior Subcontract Administrator or Contracts Manager.

What are the typical daily responsibilities of an assistant subcontractor administrator, and how does this role interact with project teams?

An Assistant Subcontractor Administrator typically manages subcontract documentation, tracks contract compliance, and assists with invoice processing and change orders. On a daily basis, you may coordinate with project managers, procurement staff, and subcontractors to ensure all contractual requirements are being met and project timelines are maintained. The role often involves updating records, responding to queries, and helping resolve any issues related to subcontract agreements. Collaboration and clear communication are key, as you’ll regularly serve as a liaison between internal teams and external vendors to facilitate smooth project execution.

What are the key skills and qualifications needed to thrive as an assistant subcontractor administrator, and why are they important?

To thrive as an Assistant Subcontractor Administrator, you need strong organizational skills, attention to detail, and a background in construction management or business administration. Familiarity with contract management software, Microsoft Office Suite, and document control systems is typically required. Effective communication, problem-solving abilities, and teamwork are essential soft skills for coordinating with subcontractors and internal teams. These skills ensure accurate contract administration, compliance, and smooth project execution.

What is the difference between Assistant Subcontractor Administrator vs Subcontractor Administrator?

AspectAssistant Subcontractor AdministratorSubcontractor Administrator
CredentialsTypically requires basic administrative or industry-specific certificationsUsually needs more experience and advanced certifications in contract management
Work EnvironmentSupports subcontractor management teams, often in office or site settingsLeads subcontractor coordination, often overseeing multiple projects
ResponsibilitiesAssists with document processing, scheduling, and communicationManages subcontractor contracts, compliance, and performance oversight

The Assistant Subcontractor Administrator primarily supports the subcontractor management team with administrative tasks, while the Subcontractor Administrator takes on more responsibility for managing contracts and ensuring subcontractor performance. The roles differ mainly in scope and level of responsibility, with the Assistant role serving as a support position within the subcontractor management process.

What are the most commonly searched types of Subcontractor Administrator jobs in Minnesota?

The most popular types of Subcontractor Administrator jobs in Minnesota are:

What are popular job titles related to Assistant Subcontractor Administrator jobs in Minnesota?

For Assistant Subcontractor Administrator jobs in Minnesota, the most frequently searched job titles are:

What job categories do people searching Assistant Subcontractor Administrator jobs in Minnesota look for?

The top searched job categories for Assistant Subcontractor Administrator jobs in Minnesota are:

What cities in Minnesota are hiring for Assistant Subcontractor Administrator jobs?

Cities in Minnesota with the most Assistant Subcontractor Administrator job openings:

Assistant Subcontractor Administrator jobs near you

Traveling Bilingual Safety Manager

B&B Concrete

Minneapolis, MN • On-site

$78K - $104K/yr

Full-time

Re-posted 18 days ago

Job description

You will provide support to the Project Staff and the Concrete Strategies safety team in an effort to execute corporate safety and health standards and procedures in compliance with Federal, State, and Local requirements. In addition to your project responsibilities, you shall participate in and complete all assignments designated to you.
This will include, but is not limited to, assisting in development of a zero injury safety culture on each project, conducting at least weekly documented jobsite safety inspections, effectively communicate orientations for all new project workers, assist with and review subcontractor daily pre-task safety analysis, actively promote and participate in daily stretch and flex program, identify project trends and execute proactive safety initiatives to eliminate incidents, support corporate goals and initiatives, emphasize and support proactive safety such as near miss/hazard reporting, coach and recognize workers on safe work methods, report all incidents in an effective and timely manner following established protocols and be a champion in motivating workers to perform their jobs safely! Your responsibilities will be all encompassing for each project you will be dedicated to. This is a full-time traveling position.
Responsibilities: 
  • Assist in development of the project safety program.
  • Establish and conduct jobsite orientation for new project employees.
  • Administer and record their participation in the orientation program and issue identification to those employees completing the orientation program.
  • Attend all initial meetings with the project staff and subcontractor representatives to clearly define their role within the confines of the project safety program.
  • Conduct and document pre-planning safety meetings with each subcontractor representatives to establish safety procedures prior to subcontractor’s activity on site.
  • Establish and conduct regular (weekly) safety meetings with subcontractor representatives and with project staff to ensure proper compliance.
  • Facilitate training for site personnel and ensure that standards are per the OSHA\Concrete Strategies and in compliance with Federal and State standards.
  • Ensure and maintain a log of each subcontractor toolbox safety meeting.
  • Review each subcontractors safety program and ensure that it meets or exceeds the project safety program requirements.
  • Ensure that each subcontractor designates a safety representative that is properly trained in subcontractors scope of work and has the proper authority to correct safety issues.
  • Conduct regular daily and weekly jobsite inspections and complete the safety checklist noting safety violations and corrective actions.
  • Record, notify and prepare written report of any violations or unsafe practices to subcontractors for immediate correction actions.
  • Stop at once any violation or unsafe acts or practices.
  • Assist the Project Superintendent in establishing and implementing proper fire prevention, evacuation and fire control procedures.
  • Investigate all incidents and generate proper reports.
  • Establish and maintain all required safety records.
  • Conduct a monthly overview safety meeting and attend project staff meetings to brief on safety issues.
  • Perform other duties as necessary.

Qualifications: 
  • Strong management, leadership and interpersonal skills with the ability to communicate well both verbally and in writing.
  • At least (3) years of safety experience or combination of education/multiple years experience in building construction.
  • With a working knowledge of safety/environment principles and techniques.
  • OSHA 30-hour construction accreditation.
  • OSHA 500 Outreach Trainer is a plus.
  • Computer skills with familiarity with Microsoft Office.