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Contracting Administrator Jobs (NOW HIRING)

Essel

Contract Administrator

Concord, CA · On-site

Job Summary: Essel is seeking a reliable and proactive Contractor Administrator to support our contracting operations. In this role, you will be responsible for managing contractor-related ...

Civil Air Patrol

Contracts Administrator

Montgomery, AL · On-site

$68K - $85K/yr

Yes, Contractor: 12-month term w/ possibility of conversion to a permanent employee status based ... Administrator to support the Contracting Director by administering contract actions across the ...

Essel

Contract Administrator

Concord, CA · On-site

Job Summary: Essel is seeking a reliable and proactive Contractor Administrator to support our contracting operations. In this role, you will be responsible for managing contractor-related ...

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Contracting Administrator information

What is a contracting administrator?

Contracting Administrators are professionals responsible for managing, preparing, and overseeing contracts between organizations and vendors, clients, or partners. Their duties often include ensuring compliance with legal and regulatory requirements, negotiating terms, maintaining accurate records, and facilitating communication between all parties involved. They play a key role in minimizing risk and ensuring that agreements meet the organization's objectives and standards. Contracting Administrators work in various industries, including government, construction, healthcare, and corporate sectors.

What skills and qualifications are needed to be a contracting administrator?

To thrive as a Contracting Administrator, you need a strong understanding of contract law, document management, and compliance, often supported by a bachelor’s degree in business or a related field. Proficiency with contract management software, Microsoft Office Suite, and sometimes specific ERP systems like SAP or Oracle is typically required. Attention to detail, strong organizational skills, and effective communication set top performers apart in this role. These skills ensure accurate contract execution, minimize legal risks, and support seamless operations between internal teams and external partners.

What are common challenges faced by contracting administrators when managing multiple contracts?

Contracting Administrators often juggle several contracts at once, which can be challenging due to varying deadlines, compliance requirements, and client expectations. Staying organized is crucial, as missing a key milestone or overlooking a contract clause can have significant consequences. Effective communication and strong attention to detail help ensure that all parties are aligned, and that contracts are executed and maintained according to company policies and legal standards. Regular collaboration with legal, procurement, and finance teams is also essential to address any issues promptly and keep projects on track.

What is the difference between Contracting Administrator vs Contract Specialist?

AspectContracting AdministratorContract Specialist
Required CredentialsTypically a bachelor's degree in business, law, or related field; certifications like NCMA or NCMA-Certified Contract Manager are commonSimilar credentials; often holds certifications such as NCMA or NCMA-Certified Federal Contract Manager
Work EnvironmentPrimarily in government agencies, defense, or large corporations managing contracts and complianceIn government, defense, or private sector, focusing on contract development, negotiation, and administration
Employer & Industry UsageUsed interchangeably in government and corporate sectors; focuses on contract administration tasksOften used in similar contexts; may emphasize contract development and negotiation

Both roles involve contract management, but Contracting Administrators typically focus on overseeing contract execution and compliance, while Contract Specialists often handle contract development and negotiation. The roles overlap significantly, with the main difference being the scope of responsibilities within the contract lifecycle.

How much do contracting administrators make in the US?

Contracting administrators in the US typically earn an average salary of around $60,000 to $80,000 per year, depending on experience, location, and industry. Salaries can vary based on certifications, such as the Certified Federal Contracts Manager (CFCM), and the complexity of contracts managed.

Is a contracting administrator a good career?

A contracting administrator is a professional responsible for managing contracts, ensuring compliance, and coordinating between clients and vendors. It offers opportunities in industries like construction, government, and corporate sectors, often requiring strong organizational and negotiation skills. The role can provide stable employment and advancement potential with relevant certifications and experience.
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Contracting Administrator jobs near you
Infographic showing various Contracting Administrator job openings in the United States as of August 2026, with employment types broken down into 2% As Needed, 83% Full Time, 10% Part Time, 1% Temporary, and 4% Contract. Highlights an 91% Physical, 3% Hybrid, and 6% Remote job distribution.

Contracting Administrator

Arcosa Lightweight

Farmingdale, NJ • On-site

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 10 days ago

Job description

Job Summary
Arcosa Aggregates is seeking a Contracting Administrator based out of our Farmingdale, NJ location to play a crucial role as the point of contact for all contract related matters in our East Region. This role is responsible for supporting all aspects and stages of the contract life cycle for our government and commercial customers in accordance with company policies, customer and contract obligations, and legal requirements.
Day to Day
  • Prepare bid packages in bidding software to support the Estimator, including entering estimator-provided data, reviewing bid requirements, creating, tracking, and following up on quote requests from potential subcontractors.
  • Coordinate and obtain required bonds, insurance certificates, material certifications, and other contract-related documents to support timely bid submission and project compliance.
  • Prepare, submit, and maintain required state weekly and monthly certified payroll reports, ensuring accuracy, completeness, and timely filing for applicable projects.
  • Complete and submit monthly EEO reports for all assigned projects in accordance with contract, agency, and company requirements.
  • Prepare subcontractor agreements and collect required documentation to support subcontractor review, approval, and project onboarding.
  • Prepare and submit supplemental government forms, agency-required documentation, and compliance reports as needed throughout the contract and project lifecycle.
  • Assist the Safety Director with preparing, organizing, and submitting project-specific safety manuals and related safety documentation.
  • Support the setup and coordination of job site offices, including documentation, supplies, and administrative needs required for project startup.
  • Prepare and submit renewal applications and related filings for NJDOT/NJTA classification, Public Works certification, Employee Information Certificates, Pay to Play reports, and other required registrations.
  • Submit daily and weekly Traffic Impact and Material Inspection requests, tracking required deadlines and ensuring appropriate project stakeholders receive timely updates.
  • Coordinate with internal teams, customers, agencies, subcontractors, and other stakeholders to help resolve contract-related questions, documentation issues, and project administration needs.
  • Ensure all electronic bid submissions are completed accurately and on time; prepare paper bid submissions in advance so they are complete, organized, and ready for Project Manager delivery.
  • Review, process, and maintain project closeout documentation, contract extensions, renewals, and related follow-up items to support complete and accurate project records.
  • Maintain organized and accurate records of contract-related correspondence, approvals, submissions, reports, certifications, and project documentation.
  • Track trucking activity through VTS and Viewpoint to support accurate invoicing, project reporting, and reconciliation of job-related activity.
  • Coordinate registration, attendance, and related arrangements for industry functions, seminars, and other business events as requested.
  • Perform other duties and responsibilities as assigned to support contract administration, project execution, and business operations.

About You
  • 2-3 years of experience in contract administration, project administration, or a similar administrative support role, preferably in construction, aggregates, or public works environments
  • Prompt, regular, and predictable attendance with the ability to maintain consistent support for bid deadlines, reporting requirements, and project timelines
  • Professional, customer-focused approach with the ability to work effectively with internal teams, government agencies, customers, and subcontractors
  • Strong attention to detail and organizational skills, with the ability to maintain accurate records, track documentation, and follow through on required submissions
  • Excellent time management skills with the ability to prioritize competing responsibilities and meet time-sensitive deadlines
  • Self-motivated and able to work independently while also collaborating effectively in a team environment
  • Strong written and verbal communication skills, including the ability to prepare clear correspondence and communicate contract-related information accurately
  • Proficiency with Microsoft Office applications and the ability to learn and use relevant bidding, project management, document management, and reporting systems
  • Data entry experience preferred, with demonstrated accuracy in entering, reviewing, and maintaining information in business systems
  • Ability to manage multiple priorities, adjust to changing project needs, and complete assignments with minimal supervision
  • Ability to communicate effectively with government agencies, subcontractors, customers, employees, and management; basic math skills required to support accuracy in bids, reports, and documentation
  • High school diploma or GED equivalent required

Working Conditions
While most areas have air conditioning, there will be times when other responsibilities may require periods of work in all weather conditions including heat, cold, wet, dry, and dusty.
Compensation
$57,876 - $74,015 Annually
Benefits
Arcosa is proud to offer competitive benefits and programs to help you and your family meet your healthcare and retirement planning needs. The various benefits offered to employees based on eligibility may include:
  • Medical, Dental, and Vision Insurance
  • Paid vacation and sick time
  • 401k with Employer Match
  • 11 paid Company holidays
  • Life Insurance
  • Short-Term and Long-Term Disability Insurance
  • Tuition reimbursement
  • Health & Wellness Programs
  • Flexible Spending Accounts
  • Employee Discount Programs
  • Professional Training and Development Programs
  • Career Advancement Opportunities - We like to promote from within!

The above statements describe the general nature and responsibilities of the position. All employees may be required to perform other duties or responsibilities as assigned.
Arcosa Aggregates is an Equal Opportunity Employer. We activate the potential of our people, care for our customers, optimize operations, integrate sustainability, and promote a results-driven culture aligned with long term value creation.
Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.
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About Arcosa Lightweight

Sourced by ZipRecruiter

Arcosa Lightweight, located in Dallas, TX, US, is a leading company in the construction materials industry. Its specialization lies in the production of rotary kiln expanded shale and clay lightweight aggregates used for concrete construction and infrastructure development. The company is a division of Arcosa Inc., a provider of infrastructure-related products and solutions with leading positions in construction, energy, and transportation markets. Arcosa Lightweight was formed from the legacy Trinity Construction Materials business, split-off in November 2018, to forge a new era of growth and customer focus.

Industry

Construction materials wholesalers

Company size

201 - 500 Employees

Headquarters location

Dallas, TX, US

Year founded

2018

Social media

Twitter

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