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Entry Level Office Administrator Jobs (NOW HIRING)

Katapult Network

Office Assistant (Entry-Level)

Arnold, MO · On-site

$40K - $50K/yr

The Job: We are searching for an entry-level Office Assistant . This role will provide overall ... Administrative Assistant, Executive Assistant, Operations Assistant, Office Admin, Admin Assistant ...

Power Auto Group

Office Administrator

Salem, OR · On-site

$16 - $23/hr

Power Auto Group is seeking a new office team member for a busy car dealership. Job Specifics ... Not required. * Entry level to moderate accounting functions may be introduced depending on skills.

University of Utah

Office Administrators

Campus, IL · On-site

$17.50 - $24.25/hr

... P1 - Entry Level Pro FLSA Code Administrative Patient Sensitive Job Code? No Standard Hours per ... Office Administrator, II: Requires a bachelor's (or equivalency) + 4 years or a master's (or ...

University of Utah

Office Administrators

Campus, IL

$17.50 - $24.25/hr

... P1 - Entry Level Pro FLSA Code Administrative Patient Sensitive Job Code? No Standard Hours per ... Office Administrator, II: Requires a bachelor's (or equivalency) + 4 years or a master's (or ...

University of Utah

Office Administrators

Campus, IL

$17.50 - $24.25/hr

... P1 - Entry Level Pro FLSA Code Administrative Patient Sensitive Job Code? No Standard Hours per ... Office Administrator, II: Requires a bachelor's (or equivalency) + 4 years or a master's (or ...

University of Utah

Office Administrators

Salt Lake City, UT

$17.50 - $24/hr

... P1 - Entry Level Pro FLSA Code Administrative Patient Sensitive Job Code? No Standard Hours per ... Office Administrator, II: Requires a bachelor's (or equivalency) + 4 years or a master's (or ...

Granite Construction, Inc.

Office Administrator I

Anchorage, AK · On-site

$18.50 - $25.25/hr

General Summary This is an entry level position responsible for assisting and supporting the Business Manager and/or Office Manager in performing multiple administrative functions to ensure efficient ...

Granite

Office Administrator I

Anchorage, AK

$18.50 - $25.25/hr

General Summary This is an entry level position responsible for assisting and supporting the Business Manager and/or Office Manager in performing multiple administrative functions to ensure efficient ...

Southern Benefit Administrators

Be Seen First

Adminstrator

Chattanooga, TN · On-site

$35K - $37K/yr

Proficiency in Microsoft Office is essential to effectively handle administrative tasks and ... Provide friendly and professional customer service Preferred Qualifications * Entry-level ...

DEO TEK, Inc

Entry-Level Administrator

Elmhurst, IL · On-site

$20 - $22/hr

Entry-Level Administrator Blue Collar Elmhurst, IL. 60126. Monday to Friday. 8:00 a. m. - 4:30 p. m. Pay Rate: $20-$22 p/h. Full-time. Temp-to-Hire. * Answering the phones. * Company miscellaneous ...

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Entry Level Office Administrator information

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How much do entry level office administrator jobs pay per hour?

As of Jun 10, 2026, the average hourly pay for entry level office administrator in the United States is $21.62, according to ZipRecruiter salary data. Most workers in this role earn between $17.31 and $23.80 per hour, depending on experience, location, and employer.

What does an entry level office administrator do?

An entry level office administrator is responsible for supporting the day-to-day operations of an office. Their tasks often include answering phones, managing files, scheduling appointments, handling correspondence, and performing data entry. They may also assist with ordering office supplies, maintaining records, and providing general support to other staff members. This role is essential for ensuring the office runs smoothly and efficiently.

What is the difference between Entry Level Office Administrator vs Administrative Assistant?

AspectEntry Level Office AdministratorAdministrative Assistant
Required CredentialsHigh school diploma; some roles may prefer associate degreeHigh school diploma; some roles may prefer associate degree
Work EnvironmentOffice settings, handling administrative tasks, data entry, schedulingOffice settings, supporting managers, handling correspondence
Employer & Industry UsageCommon in various industries, including corporate, healthcare, educationWidely used across industries for clerical support roles
Search & Comparison IntentOften searched by those starting in administrative roles or seeking entry-level positionsFrequently compared for similar entry-level clerical jobs

The main difference is that an Entry Level Office Administrator typically has broader responsibilities like managing office operations, while an Administrative Assistant focuses more on supporting specific managers or departments. Both roles require similar credentials and are common in various industries, making them closely related entry-level positions.

What are some common challenges faced by entry level office administrators, and how can they overcome them?

Entry level office administrators often encounter challenges such as managing multiple tasks simultaneously, learning new office technologies, and adapting to different communication styles within the team. To overcome these hurdles, it's helpful to prioritize tasks, seek clarification when unsure, and take advantage of any available training on office software or procedures. Building strong relationships with colleagues and supervisors can also make it easier to ask for support and feedback, helping you grow more confident and efficient in your role.

What are the key skills and qualifications needed to thrive as an Entry Level Office Administrator, and why are they important?

To thrive as an Entry Level Office Administrator, you need strong organizational skills, attention to detail, and a high school diploma or equivalent, with some employers preferring additional administrative coursework or experience. Familiarity with Microsoft Office Suite, office equipment, and basic data entry systems is typically required. Excellent communication, time management, and problem-solving abilities help you stand out in this role. These skills and qualities are important for efficiently managing office tasks, supporting team productivity, and ensuring smooth daily operations.
More about Entry Level Office Administrator jobs
What cities are hiring for Entry Level Office Administrator jobs? Cities with the most Entry Level Office Administrator job openings:
What are the most commonly searched types of Office Administrator jobs? The most popular types of Office Administrator jobs are:
What states have the most Entry Level Office Administrator jobs? States with the most job openings for Entry Level Office Administrator jobs include:
Entry Level Office Administrator jobs near you
Office Administrator - Entry Level

Office Administrator - Entry Level

BOHLIN CYWINSKI JACKSON

Seattle, WA

$20.50 - $28.25/hr

Other

Posted 6 days ago

Job description

Office Managers are responsible for supporting the day-to-day operations of the firm and this role touches upon the accounting, HR, IT, marketing, and communications operations of the firm. As such, Office Managers need to respond to scheduled deadlines with energy and positive support, seek opportunities to improve office operational efficiency, and continuously build new skills that enable collaboration with all personnel on a broad range of tasks. Office Managers at Bohlin Cywinski Jackson should also have excellent time management and organizational skill and an outstanding ability to communicate in person, in writing and over the phone.

Primary Role

  • Maintain office equipment
  • Manage and order office supplies
  • Manage the office calendars
  • Coordinate and schedule officewide meetings via Microsoft Teams, ZOOM etc.
  • Coordinate & host monthly studio All-Hands meetings
  • Assist with travel arrangements
  • Ensure office is kept organized and clean
  • Manage mail and deliveries to/from the office
  • Arrange conference rooms and meals for office and client meetings and events.
  • Communicate important information to office and/or firm
  • Communicate and facilitate submissions of timesheet and expenses
  • Coordinate scheduling of employee performance reviews.
  • Participate in firmwide discussions and initiatives related to firm culture (design, EDI, sustainability, etc.).
  • Generally, support all personnel in administrative tasks including but not limited to logging information; prepare, type, edit, format, create documents; taking meeting minutes; assist with making copies; scanning; filing; shipping documents and packages; and coordinating with consultants and clients for events and meetings.
  • Reports to and supports Human Resources Manager

Supporting Role

  • Support project staff financial report processes and coordinate with accounting department, including management of invoices and payments that flow into the office by directing to appropriate accounting staff member in timely fashion
  • Support firm wide marketing and communications efforts (data entry, book shipments, etc.)
  • Support recruiting committee and the onboarding / hiring process for new hires, including desk set-up, coordination of new hire office tours, and gathering necessary HR information.
  • Coordinate benefits enrollment with HR department.
  • Provide project team administrative support for construction administration phase tasks.
  • Works with Accounting department to assist with office specific reconciliations
  • Performs basic accounting tasks
  • Perform first-line IT troubleshooting and escalate high-level IT issues to our contracted IT support & BCJ’s Director of Digital Practice (Not sure on the wording here, but I think it’s important to have basic IT skills/tech literacy in this role)
  • Higher-level travel research and itinerary suggestions
  • Managing principal’s calendar
  • Flexibility for after-hours & weekend availability as needed
  • Submit reimbursement requests & expense reports on principal’s behalf
  • Other duties as assigned
  • Excellent written and verbal communication skills
  • Proficiency with Microsoft Office 365 suite of software (Word, Excel, Teams, etc) and ability to use Adobe Creative Cloud tools (Acrobat, InDesign, etc)
  • Curiosity and willingness to explore and adopt new tools and technologies
  • A minimum of 2 years’ experience required

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